Jobs at Institute of Finance Management

Ref. Na EA.7/96/01/H/ 62 31 July, 2015

The Institute of Finance Management was established by Act No. 3 of 1972 to provide training, research and consultancy services in the fields of banking, insurance, social protection, taxation, accountancy and related disciplines.

5.1 PUBLIC RELATIONS OFFICER GRADE I – 1 POST

5.1.1 DUTIES AND RESPONSIBILITIES

• Collects and compiles information which shall assist in the preparation of Annual reports, booklets, speeches, prospectus etc.

• Liaises with the mass media on press matters relating to IFM

• Ensure proper recording and filing of press cuttings for public relations and Responses.

• Assists in organizing official functions and tours for the Institute’s visitors

• Receives visitors and Board members and arranges, for their hotel accommodation

• Draft replies to general correspondences directed to the Institute.

5.1.2 QUALIFICATIONS AND EXPERIENCE

• Holder of a University degree or equivalent qualification in Journalism, Mass Communication, Public Relation or equivalent qualification from a recognized higher Learning Institution with at least 5 years relevant work experience in similar position. Or Master degree in Public Relation, Mass Communication, Administration, and Management from a recognized University.

5.1.3 REMUNERATION

This position holds salary scale of PGSS 12/13 and other fringe benefits as per Institute’s incentive scheme.

5.2 SUPPLIES OFFICER GRADE I – (2 POSTS) 5.2.1 DUTIES AND RESPONSIBILITIES

• Assists in establishing stock levels and timely replacements of stocks.

• Prepares purchase requisitions/orders upon approval by his/her superior.

• Receives and issues vouchers, delivery notes and invoices.

• Responsible for the safety and accounting of all stocks in the store;

• Responsible for purchasing process of approved regulations.

5.2.2 QUALIFICATIONS AND EXPERIENCE

• Holder of first degree or equivalent qualification in Material Management from recognized higher learning Institutions with CSP or equivalent qualifications with at least five years relevant work experience or holder of a relevant Master degree plus CSP.

5.2.3  REMUNERATION

• This position holds salary scale of PGSS 13/14 and other fringe benefits as per Institute’s incentive scheme.

5.3 PERSONAL SECRETARY GRADE I - 1 POSTS

5.3.1 DUTIES AND RESPONSIBILITIES

• Works for the Heads of a Department;

• Sorts out files in order of urgency before giving them to the office concerned for actions;

• Drafts business letters, types and dispatches them as may be directed by the Officer working for;

• Attends to telephone calls and takes messages and ensures prompt delivery to the concerned;

• Ensures filing of all the copies of correspondences coming to or going out of the office are property done;

• Prepares documentation and organize logistics and administrative matters for meetings and conferences.

5.3.2 QUALIFICATIONS AND EXPERIENCE

• Holder of Certificate of Secondary Education or Advanced Certificate of Secondary Education with a one year certificate in secretarial studies with five years relevant work experience or holder of an Ordinary Diploma in Secretarial studies from recognized institutions with three years work experience.

5.3.3 REMUNERATION

• This position holds salary scale of PGSS 7/8 and other fringe benefits as per Institute’s incentive scheme.

5.4 RECORDS MANAGEMENT ASSISTANT GRADE I – 1 POST

5.4.1 DUTIES AND RESPONSIBILITIES

• Retrieves documents, files and other types of records for use by relevant officers;

• Maintains proper records of incoming and outgoing files and documents.

• Analyzes lists, put labels and arranges documents/files in classified indexes in different categories;

• Puts records/documents/files in file racks/cabinets in registry;

• Put records (letters, minutes etc) in appropriate files and repositories.

5.4.2  QUALIFICATIONS AND EXPERIENCE

• Holder of Certificate of Secondary Education with a one year certificate in records Management with five (5) years work experience or Advanced Certificate of Secondary Education who has obtained a Certificate in Records Management or equivalent qualification from recognized institutions with three years work experience or Ordinary Diploma in records Management from recognized institution with three years work Experience.

5.4.3 REMUNERATION

• This position holds salary scale of PGSS 7/8 and other fringe benefits as per Institute’s incentive scheme.

5.5 RECEPTIONIST GRADE I – 1 POSTS

5.5.1  DUTIES AND RESPONSIBILITIES

• Collects and compiles information for internal directory

• Ensures proper recording and filing of staff particulars in the internal telephone and office directory

• Attends visitors, messages and direct them accordingly;

• Receive visitors, messages and direct them accordingly;

• Liaise with Estate Office for repair of telephone lines which are out of order

• Operates switch boards with at least 50 extensions

5.5.2  QUALIFICATIONS AND EXPERIENCE

• Holder of Certificate of Secondary Education with a one year certificate in telephone operation or front desk/reception administration or equivalent qualifications from recognized Institution with at least (5) years work experience in similar position or holder of an Ordinary Diploma in telephone operation, tourism, public relation or equivalent qualifications from recognized Institution with at least three years relevant work experience.

5.5.3 REMUNERATION

• This position holds salary scale of PGSS 7/8 and other fringe benefits as per Institute’s incentive scheme.

NB: GENERAL CONDITIONS

i. All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.

ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact, postal address, e-mail and telephone numbers.

iii. Applicants should apply on the strength of the information given in this advertisement.

iv. Applicants must attach their detailed relevant certified copies of academic certificates:

- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.

- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.

- Form IV and Form VI National Examination Certificates.

- Computer Certificate

- Professional certificates from respective boards

- One recent passport size picture and birth certificate.

v. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED

vi. Testimonials, Partial transcripts and results slips will not be accepted.

vii. Presentation of forged academic certificates and other information in the CV will necessitate to legal action

viii. Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.

ix. Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30th November, 2010.

x. Applicants who have/were retired from the Public Service for whatever reason should not apply.

xi. Applicants should indicate three reputable referees with their reliable contacts.

xii. Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)

xiii. Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)

xiv. Deadline for application is 14th  August 2015

xv. Applicants with special needs/case (disability) are supposed to indicate xvi. Women are highly encouraged to apply

xvii. Only short listed candidates will be informed on a date for interview

xviii. Application letters should be written in Swahili or English.

All application should be sent through Recruitment Portal with the following address.

http://portal.ajira.go.tz/

(This address can be found also in Public Service Recruitment Secretariat Website ‘Recruitment Portal’)

Note; All applicants are asked to beware of conmen who pose as Public Service Recruitment Secretariat staff and ask for bribes so as to be posted. Please report any incident to PSRS.