International Centre for Tropical Agriculture (CIAT)
Project Accounts Assistant for IITA
IITA is an international non-profit research-for-development (R4D) organization created in 1967, governed by a Board of Trustees, and supported primarily by the Consultative Group of International Agricultural Research (CGIAR).
IITA’s R4D is anchored on the development needs of sub-Saharan Africa and develops agricultural solutions with partners to tackle hunger and poverty by reducing producer and consumer risks, enhancing crop quality and productivity, and generating wealth from agriculture.
The Position:
The Project Accounts Assistant has the responsibility of providing timely and efficient accounting and financial support to IITA staff and multiple projects; and is the point person for communication with IITA Headquarters on project accounting matters.
The position is based at IITA office in Nairobi, Kenya.
Key responsibilities will include:
- Assist scientists in the development of project budgets.
- Liaise with HQ for creation of cost centres in Oracle for newly approved projects.
- Ensure control and reconciliation process for sub-regional offices i.e. budget control, funds transfers, reporting system and bank reconciliations for the accounts related to the projects.
- Manage budget commitments (reviewing, committing and cancelling as necessary).
- Prepare monthly Budget Execution Reports for the respective project leaders following a standard format providing analysis of variances against budgets.
- Carry out a verification of funds availability prior to approval of project expenditures
- Review and understand donor agreements and monitor project expenditure to ensure compliance with donor requirements.
- Review partner financial reports ensuring conformity to the reporting format and other requirements.
- Prepare donor financial reports in coordination with HQ; verify and confirm correctness and validity of the expenditure entries in Oracle versus reported expenditure.
- Attend project team meetings and provide graphical representations of project finances advising on action to be taken in reallocating funds within approved donor parameters.
- Enter data, review and vet accuracy of account/budget code before posting in Oracle.
- Ensure data is not over-duly held on the system due to control mechanisms and errors.
Requirements:
- Degree in a relevant subject with proven finance and accounting skills and should have attained full CPA-K qualification.
- At least five (5) years of relevant work experience gained in an international organization
- Prior experience with donor funded projects.
- High level of computer skills, ability to handle complex financial and accounting systems including knowledge of Oracle and ability to learn new applications quickly.
- Possess high level of integrity and respect for confidentiality.
Terms of offer:
CIAT is an equal opportunity employer and offers a collegial and gender-sensitive working environment.
This is a national position and will be for an initial period of Two (2) Years, renewable subject to Six (6) months’ probation, assessment of performance, and availability of resources.
To apply:
Applicants to send a cover letter illustrating suitability for the above position against the listed qualifications, competencies and skills together with a detailed curriculum vitae, including names and addresses of three referees.
All correspondence should be addressed to
The Human Resources
Unit, CIAT, P. O. Box 823-00621,
Unit, CIAT, P. O. Box 823-00621,
Nairobi, Kenya
OR via email: ciatkenyainfo@cgiar.org.
Email applications and CV’s should be saved as one file using the applicant’s last name and first name and should indicate “Project Accounts Assistant-IITA” on the subject line.
Applications will be considered until 18th May 2012.
Only short-listed applicants meeting the above requirements will be contacted.
Project Accounts Assistant for IITA
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