Company Secretary and Head of HR and Administration

Employment Opportunities in Micro Enterprises Support Programme Trust

Founders: The Government of Kenya and the European Union

Lead Partner: The Royal Danish Embassy, Nairobi

The Micro Enterprises Support Programme Trust (MESPT) is an autonomous Kenyan organisation whose Founders are the Government of the Republic of Kenya and the European Union.

MESPT evolved from a bilateral programme implemented by GoK/EU between 1997 and 2002.

MESPT was established to continue with the activities carried out under the bilateral programme. MESPT is governed by an independent board of Trustees that oversees a management team charged with implementation responsibilities.

MESPT provides financial services and Business Development services under four broad categories;

a) Wholesale Loans for on-lending to small businesses and farmers through financial intermediaries (Microfinance organisations, Saccos and Financial Services Associations – Village Banks).

b) Business Development Services to the Dairy, Horticulture, leather, Jua Kali and Fisheries sectors in form of matching grant funds.

c) Area Based value chain facilitation in 7 counties in the Coast and Eastern provinces of Kenya.

d) Capacity Building for Financial Intermediaries and BDS providers.

Due to a recent expansion as a result of entering into a five year partnership with the Royal Danish Embassy under the Business Sector Programme Support (BSPS), MESPT wishes to recruit the following four professionals to its team.

Job Description for the Company Secretary and Head of HR and Administration

Reporting to the CEO and working closely with the Managers and other staff of MESPT, the Company Secretary is expected to carry out the following among other duties:-

a). Company Secretarial Duties

Assist the Chief Executive Officer (who according to the Trust Deed is the Secretary to the Board), in carrying out the following company

Secretarial duties:-

1. Serve as the Secretary to all the Board of Trustee meetings including the Committees of the Board.

2. Attend Board meetings and keep a record of all proceedings.

3. Ensure that draft Board Minutes are sent to the Chairman within 7 days of the Board Meeting.

4. Ensure that all notifications to Board are issued within the required period.

5. Ensure all resolutions and Trustee Registry requirements are filed within 7 days of the meeting at which the resolutions are passed and/or executed.

6. Co-ordinate and ensure that all Board Papers and documents for discussion by the Committees are circulated within the agreed time.

7. Update MESPT records and ensure compliance with regulatory requirements.

8. Custodian of MESPT seal, The Trust Deed and all vital documents with respect to MESPT’s formation and continued existence including any title documents and contracts.

9. Ensure compliance with the relevant Acts of Parliament and any other statutes that may come into effect and that would affect the business of MESPT.

b). Administrative Duties

1. Oversee effective Administration of the organisation by supervising the Administrative Assistants in each Department.

2. Oversee the administration of staff medical, pension and gratuity schemes.

3. Coordinate insurance of MESPT assets and maintain contracts for all insurance policies held by the organisation.

4. Ensure strict compliance with Kenyan labour laws.

5. Co-ordinate the filing of MESPT records.

6. Oversee the utilization of MESPT assets and protection of the assets by the staff to whom they are entrusted.

c). Human Resource Duties

1. Co-ordinate and support staff recruitment and orientation, to include preparation of employment contracts, confirmation and contract renewals.

2. Prepare HR reports such as staff leave, turn-over, confirmation status, etc.

3. Maintain and update personnel information.

4. Oversee the semi annual and annual appraisal of staff.

5. Ensure that the staff files are complete in every respect.

6. Chair the Human Resource Committee to discuss staff issues (discipline, promotion or demotion).

7. Chair the staff training committee to determine the training programmes to be attended by staff each year.

d). Other duties

Any other duties as may be assigned by the CEO or the Board of Trustees from time to time.

Desired Skills and Ability

• Good communication, presentation, research and analysis skills
• Must be hands-on in interpretation and application of company Secretarial, administrative and Human Resource issues.
• Proactive and self motivated
• Excellent interpersonal skills
• Team player
• Able to demonstrate excellent organizational skills
• Ability to handle pressure and work with minimum or no supervision
• Strong leadership skills

Qualifications

• A degree from a recognized University.
• A minimum of 3 years post qualification work experience in a commercial environment.
• Must have previous working experience in Human Resource and Administrative duties.
• Must be a Certified Public Secretary (CPS-K) with a current practicing certificate.
• Must be computer literate.
• Experience in working with Donors will be an added advantage.

How to apply

Qualified Candidates interested in the posts should send their applications by Post or Courier to be received by 12th June 2012 and include: Detailed CV, email address, daytime telephone contacts, current and expected remuneration package, names and email contacts of three referees and the academic certificates and other testimonials to the following address:-

The Human Resource Department
Micro Enterprises Support Programme Trust (MESPT)

2nd Floor, Vision Tower, Muthithi Road, Westlands
P. O. Box 187, Sarit Centre 00606,

Nairobi, Kenya

Tel: 020 3746354, 3746764, 3749942

Fax: 3746764

Cell phones: 0722 207905 and 0735 333154

E-mail: info@mespt.org;

Websites: www.microfinancetrust.org and www.mespt.org

Any form of canvassing will lead to automatic disqualification.

Those who do not hear from us by 30th June 2012 should consider their applications unsuccessful.