ActionAid Employment Opportunities May 2012

ActionAid International Kenya (AAIK) is a member of ActionAid Federation; ActionAid works in more than 40 countries all over the world, in the places where we can make the biggest impact.

We tackle poverty and denial of human rights at the local level, and we challenge the causes behind them locally, nationally and globally.

In Kenya AAIK works in solidarity with women and people living in poverty and exclusion; connecting their voices, sharing ideas, spreading inspiration, campaigning, advocating and formulating public policy to eradicate poverty and ensure social justice.

We are present in at least 16 counties across Kenya and link key international, national and local institutions in favour of the right holders.

We therefore seek to recruit dynamic and innovative person to fill the following vacancy at respective location.

Position: Project Co‐ordinator PRRO

Reporting to: Team Leader‐ Northeast Region

Supervising: Project Accountant, FFA Technical Officer, Field Nutritionist, Warehouse Supervisor, Data / Admin Assistant, Food / Project Monitors and Drivers

Duty Station: Isiolo

Main Purpose and Scope

The Project Co‐ordinator is responsible for designing programmes, day to day management and coordination of all PRRO activities within Isiolo County while ensuring that AAIK policies and values are adhered to.

Responsibilities

• To coordinate planning, implementation, monitoring and evaluation of all programme activities (GFD, SFP, FFA, office and Warehouse) in the PRRO programmes
• Ensure Community Based Targeting and distribution (CBTD) guidelines are adhered to
• Ensure WFP Food for Asset guidelines are adhered to
• Ensure Actionaid policies are adhered to (HROD, Procurement, financial among others)
• Participate and Coordinate in the preparation and negotiation of the budget
• Ensure timely dispatch and distribution of food and Non‐food items to the target beneficiaries.
• Prepare distribution plans and submitting to relevant stakeholders for approval
• Ensure timely and accurate submission of all the reports (FFA, SFP, GFD and stock updates)
• Ensure timely and accurate submission of Invoices to world food programme.
• To ensure compliance with ActionAid budgetary and financial management guidelines so that value for money can be realized in all planned activities.
• To oversee administration activities in order to realize smooth running of the PRRO activities and especially following performance reviews.
• Ensure transparent recruitments of service providers (Suppliers, Transporters and Loaders/Casuals)
• Representing the organisation in all forums /meetings with government and other actors (DSGs, DDCs, lead agency) in the district and where applicable.
• Building strong alliances in the area through empowering and building capacity of people living in poverty and their Community Based Organizations and other partners for sustainable development
• Promoting the highest standards of integrity, cost consciousness and accountability in line with ActionAid Learning and Planning Systems (ALPS) and ActionAid’s values

General

• As part of the Regional team participate in pursuing the implementation of the CSP
• Prepare and share timely and accurate documentation of lessons learnt to promote best practise.
• Work towards increased levels of transparency and Accountability.

C. Critical Competencies

• Analytical skills,
• Project management knowledge,
• Grants management,
• Monitoring & evaluation,
• Capacity development,
• Performance management,
• Budgeting & budgetary control,
• Resource mobilization and monitoring,
• Documentation, information management and reporting,
• Networking ,
• Stakeholder management,
• Negotiating; influencing; persuasiveness; planning and organizing; problem analysis; oral communication; written communication; results orientation; self‐development; team‐player; pro‐activeness; creativity; gender sensitive; group leadership; listening; judgement; coaching.
• Organisational learning and capacity development

D. Job Requirements (Knowledge / Skills Competencies)

1. Qualifications

• A minimum of a Bachelors degree in a development field with a minimum of three (3) years’ relevant work experience

2. Skills required

• Communication, report writing and analytical skills.
• Rich experience preferably in programming and financial management
• Good knowledge of Programme Management and Development.
• Computer skills

This Position Profile will be updated at regular intervals to reflect changing work practices or priorities and especially following performance reviews.

You must be willing to reside in the designated station.

Position: Accountant

Reports to: Project Coordinator

Supervises: None

Based in Mwingi Kenya

Overall responsibilities:

To ensure the integrity and control of relief operation and provided finance and accounting support on cash and cheques payments and stocks for programme operations.

Specific roles and responsibilities

• Offer financial and accounting support to the programme on day to day basis.
• Offer and ensure control of cash flows within the programme.
• Process transporters invoices and its submission to AAIK N/E regional accountant
• Prepare e‐notes for the purpose of WFP invoicing for the cost of EDP management
• Prepare monthly expenditure and counter checking with the budget line
• Make constant follow‐ups on matters relating to finance with WFP and AAIK.
• Conduct realistic and possible approved cash reimbursements/claims and advances for the programme.
• In liaison with the project manager, take monthly warehouse stocks.
• Diligently perform any other assigned duties as prescribed by the immediate supervisor.

General

1. As part of the Regional team participate in pursuing the implementation of the CSP

2. Prepare and share timely and accurate documentation of lessons learnt to promote best practise.

3. Work towards increased levels of transparency and Accountability.

C. Critical Competencies

• Analytical skills,
• Project management knowledge,
• Grants management,
• Monitoring & evaluation,
• Capacity development,
• Performance management,
• Budgeting & budgetary control,
• Resource mobilization and monitoring,
• Documentation, information management and reporting,
• Networking,
• Stakeholder management,
• Negotiating; influencing; persuasiveness; planning and organizing; problem analysis; oral communication; written communication; results orientation; self‐development; teamplayer; pro‐activeness; creativity; gender sensitive; group leadership; listening; judgement; coaching.
• Organisational learning and capacity development

D. Job Requirement (Knowledge / Skills Competencies)

• Minimum Bachelors degree in Finance, Accounting, Commerce or a business related field, Professional accounting qualifications (CPA (K), ACCA or CA);
• Minimum 5 years’ relevant work experience

This Position Profile will be updated at regular intervals to reflect changing work practices or priorities and especially following performance reviews.

You must be willing to reside in the designated station.

Position: Manager ‐ Local Rights Programme

Functional Unit: Programme

Reporting to: Team Leader ‐ Region

Supervising: Programme Officer, programme assistant, Community development facilitator

Category: 6

Duty Station: Designated LRP - based in Nyarongi, Homa Bay County and Makima, Embu County.

Key relationships:

• Internally: Organizational Capacity Building Officer, M&E Officer, Sponsorship Officers
• Externally: Sponsorship Supporters, Partners, CBOs, community groups.

A. Main Purpose and Scope

The LRP Manager is responsible for designing programmes, day to day management and coordination of all development activities within the designated Local Rights Programme and County level, while ensuring that AAIK policies and values are adhered to.

B. Responsibilities

• To coordinate planning, implementation, monitoring and evaluation of all programme activities in order to achieve the LRP objectives
• To coordinate all sponsorship activities to ensure compliance with the supporter’s communication guidelines.
• To ensure compliance with ActionAid budgetary and financial management guidelines so that value for money can be realized in all planned LRP programmes and activities.
• To oversee administration activities in order to realize smooth running of the LRP
• Building strong alliances in the area through empowering and building capacity of people living in poverty and their Community Based Organizations and other partners for sustainable development
• Promoting the highest standards of integrity, cost consciousness and accountability in line with ActionAid Learning and Planning Systems (ALPS) and ActionAid’s values
• Representing the organisation at meetings with government and other actors at the County and District level
• Promoting women’s rights and empowerment through gender mainstreaming in all programmes by addressing operational and strategic gender needs of the communities and partners in the Programme area
• Overseeing and working with community institutions to provide timely and efficient responses to Child sponsorship activities
• Directly participating and supporting rights holders and their institutions to participate in national policy formulation processes and ensuring that their interests are taken into the development process
• Undertaking regular assessments and reviews of progress and impact of development projects to ensure constant learning and improvement; and
• Ensuring that information sharing, learning and documentation takes place between and among the Local Rights Programme staff, partners and across the organisation.

General

• As part of the Regional team participate in pursuing the implementation of the CSP
• Prepare and share timely and accurate documentation of lessons learnt to promote best practise.
• Work towards increased levels of transparency and Accountability.

C. Critical Competencies

• Analytical skills,
• Project management knowledge,
• Grants management,
• Monitoring & evaluation,
• Capacity development, Performance management, Budgeting & budgetary control, Resource mobilization and monitoring, Documentation, information management and reporting, Networking , Stakeholder management,

• Negotiating; influencing; persuasiveness; planning and organizing; problem analysis; oral communication; written communication; results orientation; self‐development; team‐player; pro‐activeness; creativity; gender sensitive; group leadership; listening; judgement; coaching. Organisational learning and capacity development

D. Job Requirement (Knowledge / Skills Competencies)

• A minimum of a Bachelors degree in a development field with a minimum of three (3) years’ relevant work experience
• Promoting the highest standards of integrity, cost consciousness and accountability in line with ActionAid Learning and Planning Systems (ALPS) and ActionAid’s values
• Representing the organisation at meetings with government and other actors at the County and District level
• Promoting women’s rights and empowerment through gender mainstreaming in all programmes by addressing operational and strategic gender needs of the communities and partners in the Programme area
• Overseeing and working with community institutions to provide timely and efficient responses to Child sponsorship activities
• Directly participating and supporting rights holders and their institutions to participate in national policy formulation processes and ensuring that their interests are taken into the development process
• Undertaking regular assessments and reviews of progress and impact of development projects to ensure constant learning and improvement; and
• Ensuring that information sharing, learning and documentation takes place between and among the Local Rights Programme staff, partners and across the organisation.

General

1. As part of the Regional team participate in pursuing the implementation of the CSP

2. Prepare and share timely and accurate documentation of lessons learnt to promote best practise.

3. Work towards increased levels of transparency and Accountability.

C. Critical Competencies

• Analytical skills,
• Project management knowledge,
• Grants management,
• Monitoring & evaluation,
• Capacity development,
• Performance management,
• Budgeting & budgetary control,
• Resource mobilization and monitoring,
• Documentation, information management and reporting,
• Networking ,
• Stakeholder management,
• Negotiating; influencing; persuasiveness; planning and organizing; problem analysis; oral communication; written communication; results orientation; self‐development; team‐player; pro‐activeness; creativity; gender sensitive; group leadership; listening; judgement; coaching.
• Organisational learning and capacity development

D. Job Requirement (Knowledge / Skills Competencies)

A minimum of a Bachelors degree in a development field with a minimum of three (3) years’ relevant work experience

You must be willing to reside in the designated station.

Position: IT / IS Assistant

Functional Unit: HROD & Administration

Reporting to: IT/IS Manager

Supervising: None

Category: 4

Duty Station: Centre, Nairobi

Key relationships:

Internally: All AAIK staff, Nairobi IS Hub staff

Externally: Partner Organizations, ICT Service providers, AAI IT Team

A. Main Purpose and Scope

To effectively and efficiently support IT services of AAIK and its staff to meet the required demands/services.

B. Responsibilities

• To support the IT Officer in the daily running of AAIK IT helpdesk and to ensure that helpdesk requests are resolved within agreed time period.
• To work closely with the IT Officer to escalate any IT requests from AAIK and make necessary follow‐ups to ensure that the requests are attended to in timely manner as stipulated on the Service Level Agreements with International Helpdesk.
• To monitor and report connectivity utilization of the AAIK office on daily basis as well as report any outages on our international connectivity to the Data centers in London
• To Ensure anti‐virus updates are up to date at the AAIK servers, desktops and laptops of all staff within the office
• Support the network infrastructure in the office both cable and wireless and where necessary carry out the necessary maintenance and upgrades in conjunction with IT Officer.
• Work closely with IT Officer to support the Local and Wide Area Network linking AAIK centre office to regional offices and other ActionAid country offices.
• To ensure that all International systems (E‐mails, TM1, Sun, Hive etc) are accessible at all times to all staff and report any outage to IT Officer and Manager.
• Trouble shoot hardware and software problems and have them resolved within stipulated time frames.
• Ensure all Desktops and laptops are set to synchronize data to the server to minimize any loss of data
• Assist all visiting AAI staff and partners in need of IT support within the office.
• Provide emergency call services for any staff working off hours and weekends if need be.

General

• As part of the IT team participate in pursuing the implementation of the CSP
• Prepare and share timely and accurate documentation of lessons learnt to promote best practise.
• Work towards increased levels of transparency and Accountability.

C. Critical Competencies

• Analytical skills,
• Performance management,
• Documentation, information management and reporting,
• Networking,
• Stakeholder management,
• Negotiating; influencing; persuasiveness; planning and organizing; problem analysis; oral communication; written communication; results orientation; self‐development; team‐player; pro‐activeness; creativity; gender sensitive; group leadership; listening; judgement; coaching.
• Organisational learning and capacity development

D. Job Requirements (Knowledge / Skills Competencies)

• University degree in IT; (or equivalent qualification and at least three years working experience)
• Microsoft Certification in server and e‐mail administration is desirable
• Knowledge of MS SQL Server 2005/8 database management is desirable
• At least one year experiences in working as Microsoft Sever/ Network administrator
• Knowledge of hardware and is able to solve simple hardware problems is desirable;
• Knowledge of applications such as Excel, Word, PowerPoint etc. is essential;
• Good interpersonal skill;
• Good Language skill in both English and Local languages;
• Knowledge of Window 2003/8 server, Citrix, XP/windows 7 pro and Exchange 2007/10 administration, VMware is essential.
• Knowledge of Sun accounting systems, trouble shooting as well as TM1 carries an added advantage.
• Be able to work independently as well as in a team;
• Prior knowledge of wireless networks and IP Telephony preferably on Mitel Platform is desirable
• Knowledge of Cisco router and switch configuration and Cisco certification is desirable

This Position Profile will be updated at regular intervals to reflect changing work practices or priorities and especially following performance reviews.

You must be willing to reside in the designated station.

Position: Food for Asset Technical Officer

Based in Mwingi

Reporting: Project Co‐ordinator

Overall Responsibilities

Reporting to the Project Co‐ordinator, Will review previous activities of rain water harvesting, including runoff/run‐on under the overall supervision of the FFA projects.

Main responsibility will be to ensure proper design, implementation and monitoring of food for assets projects in areas covered by Isiolo PRRO project.

The main tasks for this post will include but not limited to:

• To ensure community Based targeting and distribution guidelines are followed.
• To ensure that food For Asset guidelines are adhered to.
• Working with DSGs in the district.
• Identify areas that have good potential (based on social‐cultural, land slopes, soils and rainfall) for rainwater harvesting based projects.
• Develop clear boundaries of watershed of the identified projects
• Consult the community leaders and communities on the most suitable intervention focusing, but not limited to RWH for the specific areas.
• Develop project proposals for the implementation of the identified projects and present for approval through the relevant structures.
• Develop actionable work plans for implementation of FFA activities
• Develop appropriate partnership with respective line ministries, NGOs, CBOs and UN agencies
• Train the communities and staff on the implementation of RWH technologies
• Organize and supervise the communities during the implementation of FFA projects
• Prepare monthly progress report on FFA and submit to the relevant organizations

General

• As part of the Regional team participate in pursuing the implementation of the CSP
• Prepare and share timely and accurate documentation of lessons learnt to promote best practise.
• Work towards increased levels of transparency and Accountability.

Critical Competencies

• Analytical skills,
• Project management knowledge,
• Grants management,
• Monitoring & evaluation,
• Capacity development,
• Performance management,
• Budgeting & budgetary control,
• Resource mobilization and monitoring,
• Documentation, information management and reporting,
• Networking,
• Stakeholder management,
• Negotiating; influencing; persuasiveness; planning and organizing; problem analysis; oral communication; written communication; results orientation; self‐development; team‐player; pro‐activeness; creativity; gender sensitive; group leadership; listening; judgement; coaching.
• Organisational learning and capacity development

Qualifications

• A degree in agriculture engineering/soil, Water and environmental management/natural resources management
• More than five years practical experience
• Proven experience of working with rural communities and participatory planning
• Good understanding of dry land farming (crops and livestock)
• Good understanding of community mobilization and participatory methods
• Mature and confident to deal with district authorities at all district levels, communities and community leaders
• Displays cultural, gender, religion, race, nationality and age sensitivity
• Able to build strong relationships and partnerships with relevant agencies at district level
• Good team player, self starter, has ability to work under minimum supervision and maintain good relationships

This position profile will be updated at regular intervals to reflect changing work practices or priorities and especially following performance reviews.

You must be willing to reside in the designated station.

How to apply:

Kindly send a detailed CV to the email address hresources.kenya@actionaid.org

Closing date: 25 May 2012

ActionAid is an equal opportunities employer.

Qualified women candidates are encouraged to apply.