Property and Supply Assistant

This position is advertised under the Locally Employed Staff Program of the United States Mission in China. All applicants must already have relevant documentation to permanently and legally reside and work in China to be eligible for consideration.

OPEN TO: U.S. Citizen Eligible Family Members (US EFMs)

- All Agencies

POSITION: Property and Supply Assistant

FP-6

OPENING DATE: June 8 2011

CLOSING DATE: June 23, 2011

(Only applications received by the closing date will be considered)

DATE AVAILABLE: Now

WORK HOURS: 1 Full-time; 40 hours/week

OR 2 Part-time, 20 hours/week

SALARY: Not-Ordinarily Resident (NOR): USD 44,737 p.a.

(Starting salary and final grade will be determined by Washington)

NOTE: Must have at least 12 months remaining at post by the closing date of this vacancy announcement in order to be considered for this position.

The U.S. Embassy in Beijing is seeking an individual for the position of Property and Supply Assistant in the General Services Office (GSO).

BASIC FUNCTION OF POSITION

Incumbent reports directly to the General Services Officer for Property and Supply (GSO/Property). Incumbent acts as a watchdog for the make-ready and furniture life-cycle replacement processes, liaising with the CLO, sponsors and incoming tenants to make sure new residences are ready for occupancy on time. Acts as a customer-service representative for tenants, informing the Property and Housing sections of issues and proposing solutions. Acts as GSO/Property Officer when the Property GSO is away. Plans and executes non-secure annual inventories. Manages furniture installation projects. Provides oversight of contractors and disposal actions.

A copy of the complete position description listing all duties and responsibilities is available in the Office of Human Resources (x4500).

QUALIFICATIONS REQUIRED

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item. Applicants who fail to do so, or who do not meet the position's required qualifications, will not be considered for this position.

Education:

  • Completion of two years of college study in business, management, one of the social sciences, or other related liberal arts areas is required.

Experience:

  • A minimum of three years of prior work experience in an office setting dealing with customer service and/or project management, preferably in an embassy, in addition to one year of managerial/supervisory experience is required.

Language:

  • Level IV (Fluent) speaking/reading/writing in English and Level I (Rudimentary Knowledge) spoken Mandarin Chinese are required.

Knowledge, Skills and Abilities:

  • Must be proficient in computer applications, including MS Excel, MS Word, and Outlook.
  • Must have good interpersonal and organizational skills, as well as the ability to effectively work with people from different organizational levels and different cultural backgrounds.
  • Must be able to analyze data and develop conclusions and recommendations.

SELECTION PROCESS

When equally qualified, U.S. Citizen Eligible Family Members (US EFMs) and U.S. Veterans who are legally residing in country will be given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA

  • All completed applications received by the closing date will be reviewed by HR to determine which applicants meet the advertised position's required qualifications. When appropriate, the HR Office will administer necessary skill testing, such as typing, to confirm an applicant's qualifications.
  • Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
  • Current LES employees are ineligible to apply for advertised positions within the first 90 calendar days of their appointment.
  • Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
  • Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
  • Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
  • Ordinarily Resident applicants or applicants without a U.S. social security number will be paid according to the Local Compensation Plan in local currency (RMB). There are no exceptions to this regulation.

TO APPLY

Interested candidates for this position must submit the following:

  • 1. Application for Employment as a Locally Employed Staff or Family Member (DS-174); or
  • 2. A current resume or curriculum vitae that provides the same information found on the DS-174; or
  • 3. A combination of both; i.e. Sections 1 -24 of the DS-174 along with a listing of the applicant's work experience attached as a separate sheet; plus
  • 4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. If the DD-214 is not submitted with the application, the applicant will not be considered for Veterans Preference.
  • 5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
  • 6. Copy of passport showing Chinese Government approval to permanently and legally reside and work in China.

SUBMIT APPLICATION TO

Human Resources Office

American Embassy Beijing, China

No.55 An Jia Lou, Beijing 100600

Email: USEmbassyBJHR@state.gov

(Please specify the position title in the subject line.)

Fax: 86-10-8531-4545

Website: www.usembassy-china.org.cn/

CLOSING DATE FOR THIS POSITION: June 23, 2011

The US Mission in Beijing provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

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