OPERATION SUPPORT MANAGER BURUNDI
Organization: War Child Holland Job Location: Bujumbura, Burundi
Starting date: as soon as possible Duration assignment: initially for 1 year
Burundian nationals are highly encouraged to apply for this position.
Burundi is a family post; an expatriate is allowed to bring a partner and/or children to Burundi.
War Child programme in Burundi War Child has been active in Burundi since 2008 supporting the work of HealthNet TPO. From early 2011 War Child has started to set up its own programme in Burundi. The programme aims at improving the psychosocial wellbeing of children and youth who have been affected by conflict in Burundi. War Child works in the provinces of Bubanza, Cibitoke and Bujumbura rural. The country office is based in the capital Bujumbura. The programme focuses on protection and promotion of the rights of children and to ensure healthy psychosocial development of children and youth. WCH makes use of creative, sports, drama and dance activities and uses a community based approach.
War Child Programme Area (WPA) Burundi supports options for collaboration and exchange with War Child offices in Uganda and DR Congo. War Child is committed to add value to the development of a sustainable programme which suits the local needs and works closely with Burundian local organizations and relevant government institutions.
The challenge Ensures that the Operation is set up and running effectively and efficiently to enable programme staff and other stakeholders to carry out the War Child Programme. The Operation Support Manager (OSM) sees to transparent and reliable processes and generates management information for the stakeholders. The OSM reports to the Country Director (CD).
Responsibilities
Financial Management & Administration • Advises and supports the CD in maintaining efficient financial control (of cash flows, local payment, etc) accountability standards, procedures and records; • Ensures financial management policy and guidelines are developed and adhered to; • Preparation of budgets, financial management and financial management information for stakeholders (CD and HQ); • Enhances the planning & control cycle within the operation in line with head offices guidelines; • Ensures accurate, timely and correct bookkeeping; • Reports the relevant developments on finance administration in the field to the support department at HQ; • Is involved in proposal development for donors to ensure proper reporting; • Manages money transfers and bank relations; • Plays a crucial role in Risk management; • Uses the software and formats as determined by HQ;
Logistics • Enhances systems and guidelines for the logistics department of the mission on procurement procedures, store control; equipment, radio & vehicle use and maintenance, fuel tracking, etc; • Directly responsible for procurement and management of supplies, vehicles, assets, stock, PC’s, server and communication (as a delegated responsibility of the CD/DCD); • Manages NGO registration, work permits, visa and insurance issues; • Ensures logistical aspects of security management;
Information & Communication Technology • Responsible for management and maintenance of IT and communications (laptops, printers, telephone and other means related to Information and Communication Technology);
Human Resource Administration and Policy • Ensures that the National Staff HRM policies (HRM instruments and systems) are in place and adhered to; • Ensures proper HR administration; • Ensures that HR (administrative) policies and practises are in line with local legislation; • Advises CD and other managers on organizational development and personnel related issues;
Capacity building staff & local partners • Build capacity of the support staff in the country office through on-the-job training as well as trainings and workshops; • Indicates training needs and advices managers on possible trainings for the support staff; • Build capacity of local partners in finance/logistics/HR/admin processes;
Management of staff • Manages the finance, logistics (including ICT) and HR support staff at the country office and provides technical supervision to support staff in the different field locations; • Manages his/her staff by guiding, coaching, instructing and motivating;
Overall • Advises the Country Director on the above subjects; • Reports relevant developments on Finance, HR, Logistics and ICT in the field to the support departments at Head Office.
Profile • Knowledge of financial administration (minimum BSc level), logistic management and procedures (including maintenance), IT (computer, network, communication means) and HR-administration; • A minimum of 3 years of relevant experience in a management position within an international (NGO) environment, preferably within the field in a developing country and/or (post) conflict area; • Preferably experience, in a comparable position, in setting up a programme and office; • Experience in HR administration and the development of HR policies; • Experience of working with automated accounting systems, SAGE experience is an added value; • Experience living and working in complex security contexts; • Proactive search for and utilize organizational resources; • Planning and organizational capabilities; • Capability to decide in tactical and operational issues; • Team player and hands-on mentality; • Result focused and cost-conscious; • Required: fluency in French and English (verbal and written).
Ward Child offers a challenging job, within an inspiring and motivated team of people and the backup of a strong and professional organisation in The Netherlands. War Child offers good remuneration and excellent benefits. Please visit our website www.warchildholland.org for more information on the organisation and the programme.
How to apply Interested and qualified candidates are invited to send a CV and a letter of motivation as soon as possible, but before June 21st, 2011 (please mention OSM Burundi in the subject line) to recruitment@warchild.nl (your letter and CV should not exceed 5 pages). The safety of children is essential to War Child. War Child does not tolerate or accept any form of abuse. This subject is addressed in our recruitment and selection procedures.
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