The primary function of the Ethics Officer is to provide advice as well as guidance to management and staff on matters of ethics and conduct of the Bank’s Staff in the work place. A commitment to integrity and the highest ethical standards is fundamental to the Bank. Thus, the Ethics Officer is the anchor of a successful corporate ethics culture and ensures awareness and understanding of the Bank’s. Core Values and ethical standards. The Ethics Officer acts independently of any official, department, office or other organizational unit of the Bank. For administration purposes, the Ethics Officer will report to the Chief Operating Officer (COO) of the Bank. The scope of the functions of the Ethics Officer is limited to staff members and does not extend to elected officers who are covered by a separate framework.
The Ethics Officer provides impartial confidential advice and guidance to staff on ethical issues involving the Bank’s Rules and Regulations and Code of Conduct as well as other behaviour that may reflect adversely on the Bank. The Ethics Officer’s duties include clarifying conflict of interest concerns and providing guidance on Bank policies and procedures. The principal aim is to provide assistance in resolving ethical matters in a manner that contributes to the good governance of the Bank and helps to maintain its reputation for probity, integrity, and impartiality.
The Ethics Officer is also responsible for advising and assisting in the development of a framework and guidelines which sets out acceptable standards of conduct as well as the administration and interpretation of the Staff Code of Conduct.
The Ethics Officer advocates for and maintains a strong ethics culture in line with best practices through training, seminars, learning events, etc. It is in this context that a Chief Ethics Compliance Officer is being sought.
Duties and responsibilities
Under the general supervision of the Ethics Officer, the Chief Ethics Compliance Officer:
- Develops, initiates, maintains, and revises policies and procedures for the general operation of the Compliance Program and its related activities to prevent illegal, unethical, or improper conduct. Manages day-to-day operation of the Program.
- Develops and periodically reviews and updates Standards of Conduct to ensure continuing relevance and relevance in providing guidance to Management and Staff.
- Collaborates with other Departments to direct compliance issues to appropriate existing channels for investigation and resolution.
- Responds to alleged violations of rules, regulations, policies, procedures, and Standards of Conduct by evaluating or recommending the initiation of investigative procedures.
- Acts as an independent review and evaluation body to ensure that compliance Issues/concerns within the organization are being appropriately evaluated, investigated and resolved.
- Monitors, and as necessary, coordinates compliance activities of other Departments to remain abreast of the status of all compliance activities and to identify trends.
- Identifies potential areas of compliance vulnerability and risk; develops/implements corrective action plans for resolution of problematic issues, and provides general guidance on how to avoid or deal with similar situations in the future.
- Provides reports on a regular basis, and as directed or requested, to keep the Ethics Officer and Senior Management informed of the operation and progress of compliance efforts.
- Ensures proper reporting of violations or potential violations to duly authorized enforcement agencies as appropriate and/or required.
- Establishes and provides direction and Management of the compliance Hotline.
- Institutes and maintains an effective compliance communication program for the Bank, including promoting (a) use of the Compliance Hotline; (b) heightened awareness of Code of Conduct, and (c) understanding of new and existing compliance issues and related policies and procedures.
- Works with the Human Resources Department and others as appropriate to develop an effective compliance training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers.
- Monitors the performance of the Compliance Program and relates activities on a continuing basis, taking appropriate steps to improve its effectiveness.
Selection Criteria
Including desirable skills, knowledge and experience
- Minimum of Master’s Degree or its university equivalent in Social Science, development sociology/anthropology, socioeconomics and/or policy/social science or any other social discipline linked to environmental management or Bank operations.
- Preferably a minimum of seven (7) years of relevant work experience in preparing, appraising, managing or supervising sustainable development and management of projects and programs, in operations monitoring and evaluation, and/or in preparing and implementing operational policies and guidelines.
- Combined experience in the implementation of operations and policy management is an asset; as well as ability to distinguish between the compliance requirements of public vs. private sector operations.
- Demonstrated knowledge of the operational policies, procedures and practices of major bilateral and multilateral partner development agencies in the regional member countries is a must.
- Result-oriented, team player, articulate analyst with attention to details, a persuasive communicator and good writer.
- Excellent written and verbal communication skills in English and/or French, with a good working-knowledge of the other language.
- Competence in the use of Bank standard software (Word, Excel, and PowerPoint) and Enterprise Resource Planning (ERP) systems preferably SAP.
Document download
Chief Ethics Compliance Officer - Ethics Office (61 KB)
Apply online
To apply for this position, you need to be national of one of AfDB member countries.
No comments: