American University of Sharjah (AUS) Job Vacancies

The American University of Sharjah (AUS), a provider of quality higher education in the Gulf based upon the American model, is licensed in the United States by the Department of Education of the State of Delaware. AUS is accredited by the Commission on Higher Education of the Middle States Association of Colleges and Schools (3624 Market Street, Philadelphia, PA 19104, 215-662-5606). AUS is also licensed by the Ministry of Education in the UAE, and all undergraduate and graduate programs are recognized by the ministry and have been awarded either accreditation or accreditation-eligible status.

Last Updated June 19 th , 2011

Internal Auditor

Job Responsibilities:

• Conduct independent reviews and evaluations of any and all management operations and activities to appraise:
• Compliance with policies, plans, standards, international best practices and applicable local laws and regulations that could have significant impact on operations;
• Financial information;
• Measures taken to safeguard assets, including tests of existence and ownership as appropriate;
• Economy and efficiency in the use of resources;
• Effectiveness in the accomplishment of objectives and goals established for operations and projects;
• Prepare the Annual Audit Plan;
• Coordinate activities to the extent possible with the external auditors to enhance audit efficiency;
• Exercise discretion in the review of records to ensure confidentiality;
• Report to Director of Internal Audit & Compliance Committee and AUS Chancellor, on the status of Audit Plan and or any significant recommendations or deficiencies on which audited management has not taken proper corrective action;
• Ensure that the audit department does not develop or install procedures, prepare records, make management decisions, or engage in any other activity that could be reasonably construed to compromise its independence;
• The candidate must have an in-depth knowledge of the audit profession as well as the audit function from both conceptual and technical view points. Therefore, He/she should maintain an expert knowledge of the auditing profession;
• He/she is responsible for responsible for compiling and updating the Audit Procedures;
• The candidate will also need to counsel staff members as to their performance and career development.

Contacts - Internal & External:

Internally, the Internal Auditor deals directly with all levels of Management in the University.

Externally, the Auditor maintains close relationship with the Institute of Internal Auditors (IIA) and Association of College and University Auditors (ACUA) and other related professional associations.

Other Matters:

• Special Investigations: Provide direction and guidance. Review results and recommend action in coordination with company and outside parties;
• Continuing Education: Pursue regular program for continuing education for self. Review and approve suitable program for department staff;
• Special Projects: May participate or direct/ review and report on work of assistants.
• Professionalism : Demonstrate superior performance and direction in all attributes of professional conduct of self and staff;

Qualifications - Knowledge & Skills:

The individual will have at least five years of senior level experience in Internal or External (Financial) Audit.

• A degree in accounting or other qualified discipline
• Certified Public Accountant (CPA) or equivalent qualification
• Experience to direct and develop others in the Audit team.
• Experience with Financial and Operational Auditing
• Experience in Audit software such as Teammate
• A good general understanding of EDP Auditing

MTR Lab Engineer

Position Summary:

Supervise the Mechatronics Center and assist the faculty members and students to conduct their research and teaching activities.

Essential Duties and Responsibilities:

• Organize the Lab (arrange equipment and keep the Lab in good working conditions).
• Maintain the Lab inventory and follow up on Lab supplies.
• Proficiency in Soldering and PCB manufacturing and basic electronic circuit troubleshooting .
• Coordinate with the Machine Shop the manufacturing and assembly of prototype systems.
• Repair and maintain the Mechatronics center equipment.
• Assist faculty and students in their Mechatronics projects related to the Mechatronics program.
• Follow up with IT for software installation and upgrades.

Requirements:

The candidate should have a Bachelor of Science degree in engineering or a higher level degree from a recognized university in Mechatronics engineering or related fields, preferably with 1-5 years work experience.

Skills and Competencies:

The candidate should have knowledge and working experience with the following software and hardware tools:

• Matlab/Simulink.
• dSPACE kit.
• Microcontrollers.
• PCB design and manufacturing software.

Corporate Relations & Placement Coordinator

The School of Business and Management (SBM) is seeking an experienced professional with a strong track record of building corporate relationships and helping students find employment. This role supports the mission of the University and SBM by cultivating opportunities for graduates to use their leadership, critical-thinking and creativity skills in ways that meet the needs of the business community. An integral part of the SBM outreach effort, this role includes responsibility for developing strong relationships with employers that can be leveraged in multiple ways. Consistent with the focus of SBM and its programs, the position demands a global view of student opportunities and a broad sense of business practices around the world. The need for attracting employers and managing ongoing relationships is balanced with a requirement for sensitivity and pragmatism in teaching and coaching students preparing to enter their first job experience. An ability to contribute to other SBM outreach efforts is essential.

Essential job elements include the following:

• Provide leadership to SBM faculty and staff on fostering contacts with business organizations
  
• Develop close and beneficial relationships with potential employers of SBM graduates
  
• Maintain a database of potential employers and a list of available job openings
  
• Plan and host informational events highlighting the quality of AUS and its graduates
  
• Encourage employers to have their recruiters interview SBM students and schedule such visits
  
• Encourage ongoing feedback from employers of SBM alumni and assess their satisfaction
  
• Collect and analyze statistics on alumni employment, including ‘in major,’ location and salary
  
• Develop and present skill-building workshops for students on employment-related topics, such as CV writing, interviewing skills, setting reasonable expectations and networking
• Provide counseling and coaching to students seeking employment
  
• Tracks and monitors labor-market trends and employer hiring patterns
  
• Train and oversee student workers, graduate assistants and other staff
  
• Liaise with coordinators for internships, executive education and academic advising
  
• Provide placement input on SBM or AUS marketing efforts
  
• Work with the Director of Graduate & Executive Programs to ensure the satisfaction of key external constituents and extract maximum value from each relationship
  
• Assist with administration and instruction of executive education programs, as needed

The ideal applicant for this position will have the following qualifications:

Required

• A masters degree in business or a related field
  
• Ten years of relevant work experience in placement, recruiting or related HR disciplines
  
• Three years of experience in an educational setting, preferably at a university
  
• Evidence of successful experience managing customer relationships
  
• Strong communication, organizational, interpersonal, problem solving, decision-making and technology skills
  
• Demonstrated ability to work with persons from diverse backgrounds

Preferred

• Public relations experience
  
• Supervisory experience, particularly with young adults
  
• Teaching or training experience
  

SBM Lab Teaching Assistant

Responsibilities:

• Attend lecture sessions to be familiar with materials covered in classes.
• Monitor and record class attendance.
• Assist instructor(s) by providing help sessions for students, including review sessions prior to examinations.
• Hold office hours to be available to students for tutoring on a walk-in basis.
• Provide feedback to instructor(s) on issues being raised by students during office hours and during help sessions.
• Assist with proctoring of examinations.
• Assist with grading of examinations and course assignments and recording of grades.
• Maintain confidentiality of student information.
• Such other class related duties as assigned by the instructor(s).

Qualifications and Job Requirements:

SBM Lab Teaching Assistants (LTAs) will normally hold an MBA or other graduate degree relevant to the material to be covered in the course(s) to which they are to be assigned. LTA positions are full-time positions and those holding such positions are expected to work a minimum of 40 hours per week. While, for the most-part, this will involve daytime hours, evening work may be required—particularly with regard to review sessions, proctoring of examinations, and other special needs.

AP Accountant – Grants, Contracts and Endowments

Job Responsibilities:

• Liaise with the Office of Research on all contracts and Grants related information and ensure finance records are well-run. Also work closely and liaise with the Office of Development and Alumni Affairs and the Scholarship Office to ensure endowment funds records are up to date.
• Process banner system invoices/payments related to grants & contract reimbursements.
• Ensure right approvals and correct accounts are used when processing payments.
• Prepare monthly faculty consulting payments to be paid through the monthly payroll.
• Ensure university policies related to outside consulting contracts are adhered to at all times.
• Correspond with faculty if AUS invoices are required to be sent to 2nd party clients.
• Regularly follow- up that contract client invoice payments are received and correct charge codes are used in A/R records.
• Generate reports to reconcile budget status for each grant/contract.
• prepare an annual report in May detailing the number and AED amount of grants and consulting contracts, by school/college, for the preceding 12 months and detailing the amount of Indirect Cost (IDC) Recovery funds, opening balance plus additions, and expenditures from the dean’s office account.
• Process JV for the distribution of the yearly IDC percentage allocation to various AUS recipient organization.
• Maintain proper and complete records for all endowment funds. Provide estimates for the pay-out amount from each endowment funds using the pay-out rate approved by AUS. Prepare annual, and upon request, reports on endowment fund movements.
• The above is in addition to the regular accounts payable responsibilities

Requirements & Qualifications:

• Bachelor’s degree in Accounting , Finance or a related field
• Proficiency with Microsoft Office and working knowledge of computers and accounting software.
• Excellent communication skills, verbal and written, in order to deal with stakeholders (internal and external) at all levels.
• Proven ability to communicate in written and spoken English
• Strong organization and time management skills to ensure meeting scheduled deadlines.

Performance Competencies:

• Deals effectively with various stakeholders, exercising high standards of customer service.
• Organizes workload, sets priorities and work is performed accurately within deadlines.
• Maintains confidentiality of financial and personal information.

Men’s Volleyball Coach

Job Responsibilities:

• Plan, organize and implement volleyball tryouts, training sessions, intramurals and friendly games;
• Provide professional coaching to the AUS men’s volleyball team and monitor progress of team members;
• Supervise and coach the AUS men’s volleyball team during competitions;
• Encourage student participation in sports programs;
• Conduct volleyball classes and learning sessions for beginners;
• Assist in organizing and conducting sporting events;
• Prepare monthly reports of student attendance in learning sessions and team training sessions, team progress, engagements in sports events and achievements;
• Maintain an organized filing system and database of student-athletes and training participants;
• Performs other duties as assigned by the Manager of Sports Programs;

Requirements

• The successful candidate must have a bachelor’s degree preferably in Physical Education or 2 years Technical School Diploma combined with volleyball coaching certifications. Candidates must have a minimum of 5 years coaching experience preferably in an academic setting;
• Good communication skills in written and spoken English (Arabic is an asset);
• Excellent customer service and interpersonal skills;
• Flexibility in working hours and be able to work in the evening and on weekends;
• Basic computer skills for email communications and ability to use MS Word and MS Excel.

Client Support Specialist

Job Responsibilities:

• Provides technology support for students, faculty, and staff, especially for learning and other academic purposes. Responsible for the configuration, deployment, and management of IT equipment and systems in computer labs, classrooms, and offices.

Qualifications and Skills:

• Applicants should hold at least a Bachelor’s degree (BS) in a technology-related field, have considerable knowledge of desktop hardware and software and practical experience with support tools and techniques such as hard-driving imaging, printing management, server-based applications.
• Good communication skills in writing and spoken English.
• Excellent customer service and interpersonal skills.

Dormitory Supervisor (Male)

Job Responsibilities:

• Serves the assigned Dormitory and ensures welfare and safety of residing students and protection of University assets. In addition, provides counseling & guidance to dorm residents, receives visitors, attends to reception office at the dormitories, and ensures implementation of rules, regulations and disciplinary code in the conduct of students in the Dormitory.
  
• Maintains relevant files & records
  
• Carry out other relevant assignments delegated by the Senior Supervisor.

Requirements:

• The successful candidate shall have a four-year degree with a minimum of 5 years relevant experience in the field;
  
• Experience in dealing with youth is an advantage;
  
• Willing to work in shifts
  
• Demonstrated computer competency including knowledge of MS Office Suite
  High level of customer service focus, excellent interpersonal skills;
  
• Excellent interpersonal and communication skills are essential;
  
• Fluency in English is a must & Arabic is an asset;
  
• Demonstrated skill in handling appropriate telephone and email protocol;
  
• Efficient organizational, administrative and time management skills;
  
• Analytical and problem solving skills.
  

Security Systems Officer

Purpose
To provide technical support & manage the day to day operation for Security Access Control system & CCTV System maintenance in the entire facilities at American University of Sharjah as and when required and to ensure preventive and corrective maintenance works are carried out with coordination of several departments.

Job Description:

• Responsible for managing the day to day operations & maintenance of Access Control & CCTV System and Security Operation.
• Manage database & hardware and software of the Access Control & CCTV System and its backup.
• Direct Security inspections.
• Supervise security task group.
• Prepare and maintain adequate security reports & records.
• Responsible for Programming of Access Cards, Doors locking Schedules, Holiday Schedules, Personal Details, etc.
• Carrying out audits of security access control system, investigations of security breaches.

Qualifications & Experiences:

• Diploma in Electronics / Electrical or equivalent combination of education and experience in the relevant field.
• Knowledge of configuration and testing of CCTV [IP & Analogue] systems.
• Hand-on experience in Analog and IP based Access Control System & CCTV Systems.
• The jobholder should have a minimum of 4-5 years experience in a similar field.

Pre-KG Teacher

The AUS Day Care Center has a full time position vacant. It is in the Pre Kg with children aged 2 – 3 years.

Job Descriptions:

• Completes weekly program planning.
  
• Supervises children as required.
  
• Prepares own teaching materials.
  
• Maintains the classroom routines.
  
• Assists with setting up and putting away equipment.
  
• Supervises on field trips and other special events when required.
  
• Facilitates good communication with parents.
  
• Participates in all Center events as required.
  
• Maintains stimulating and interesting learning environment.
  
• Manages children’s behavior as required.
  
• Is familiar with Center policies and procedures.
  
• Works as part of a team in a professional manner.
  
• Performs other related duties as required.

Job Descriptions:

The applicant must have at least 2 years Pre School experience and hold either the NNEB diploma, Montessori Certificate, a Certificate in childcare or a Diploma in Early Childhood and Education.

Pump Technician

Job Descriptions:

• Must have the technical background to carry out Preventive and Corrective Maintenance such as Diesel Engine, Pumps, Motors, Vessel tanks, main water tanks and its associated fittings i.e. Gate, NRValves, strainer etc, as per the scheduled plan assigned by Maintenance Department.
• Must be well versed with the VFD system for the Pump Motor operation stipulated by the Manufacturers at various locations around the university campus.
• Be flexible and ready to perform related duties as assigned by the Supervisor.

Job Requirements:

• Must have more than 5 years working experience and worked in a senior level with a reputable organization such as Hospital, Hotels or Institutional organization.
• Be able to effectively communicate, use of MS-Office, ‘Maximo’ work order system and Banner system.
• Should be able to articulate the problem to the departments and to provide the approximate time needed for repair.
• Should have fluent English knowledge spoken / written. In addition Arabic knowledge will be considered favorable.
• 3 years Diploma or 2 years Technical School Certificate qualifying for Mechanical / Electrical fields.
• Must possess a valid UAE driving License.

If interested, applicants should submit a cover letter and curriculum vitae with the names of three references to recruitment@aus.edu. The position applied for should be mentioned in the email subject line.

Note: For Temporary Part-time positions the candidates must already be in possession of a residence visa for the UAE; Candidates who are employed in the UAE must provide the university with a 'letter of no objection' from their current employer, which have the appropriate governmental approvals. Employment Visas are not provided to temporary staff.

Short-listed candidates only will be contacted. Applicants who do not meet specified requirements will not be shortlisted.

AUS Alumni are encouraged to apply for these positions

This company is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, sexual orientation, or marital status. We assure you that your opportunity for employment with us depends solely upon your qualifications.

NOTICE TO APPLICANTS: AUS complies with the U.S. Americans with Disabilities Act of 1990. During the interview process, you may be asked questions concerning your ability to perform job-related functions. If you are given a conditional offer of employment, you may be required to complete a post-job offer medical history questionnaire and undergo a medical examination, and all information will be kept confidential and in separate files.

Postal:
American University of Sharjah, Human Resource Services
P.O. Box 26666, Sharjah U.A.E., Fax: 06-5152139
short-listed candidates Only will be contacted within 6 weeks of their application