Procurement Assistant (Planning), Medicines & Nutrition Centre

Purpose of the Position

Under the general supervision of the Contracts Manager, the Procurement Assistant is responsible for assistance with planning and procurement activities in compliance with the UNICEF Financial Rules and Regulations, Supply Division Manual and other applicable procurement procedures.

The incumbent carries out the following duties:

Key Expected Results

• Drafts and prepares documentation associated with the forecast of strategic supplies, issues and receives the forecast data from Country Offices, monitors and oversees the internal forecast review process, assists in the compilation and review of forecasted quantities, communicates with Country Offices on forecast related issues, establishes and maintains forecast databases and files.
• Prepares information materials and instruction manuals, updating databases and management systems for use by Headquarters, Field Offices or Regional Offices and partners.
• Assists with data capture, verification and analysis of both historic and current data.
• Provides support in the extraction of data and compilation of reports and presentations. Monitors and follows-up on all forecast activities to ensure timely and cost effective deliveries.
• Drafts and prepares procurement related documentation including Invitation to Bids, Contracts Review Committee submissions, Long Term Agreements, Purchase Orders and Price Estimates.
• Prepares evaluations of suppliers with respect to delivery performance and commercial acceptability.
• Pursues operational improvements in co-ordination with operational staff in other sections and Country Offices.
• Assists in establishment of processes in the Centre for utilization of planning and provides to staff.
• Any other duties or assignments as requested by the supervisor.

Qualifications of Successful Candidate

Education & Work Experience:

• Completion of secondary education, preferably supplemented by technical or university level courses in business administration, or field related to the work of UNICEF.
• Six years of experience from an operational function in a commercial working environment of a large organisation, preferably in procurement related function.

Technical Competencies & Languages:

• Sound knowledge of procurement practices.
• Ability to use current job related computer software and databases. Excellent knowledge of Excel and proficiency in Microsoft Office package, in particular Word and Powerpoint, is required.
• Knowledge of SAP and Microsoft Access is preferable.
• Proficiency in English.
• Working knowledge of French is desirable.

Competencies of Successful Candidate

Values and Competencies: Our Core Values reflect attitudes and convictions that are shared across all UNICEF staff and include: Diversity and Inclusion, Integrity and Commitment.

The successful candidate must believe in the core values and have the ability to work in a multi-cultural environment with sensitivity and respect for UNICEF's mandate.

The required competencies for this particular position are:

• Communication (level II)
• Working with People (level II)
• Drive for Results (level II)
• Analysing (level II)
• Applying Technical Expertise (level II)
• Planning and Organising (level II)
• Following Instructions and Procedures (level II)

Kindly refer to http://www.unicef.org/about/employ/index_apply.html for more information on the UNICEF Competency Framework.

Remarks

Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that candidates will be assessed on foundational and functional competencies and that diversity and gender balance are also factors in the selection process.

Queries can be directed to Laura Borton at: lborton@unicef.org. Applications for this position must be received by 9 August, 2013.

PLEASE NOTE THAT APPLICANTS MUST HAVE VALID WORKING PERMIT AND RESIDENCY IN DENMARK Visit us at www.unicef.org/supply/ UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.