INTERFACE ACCOUNTANT

Applications are invited from ambitious, energetic and performance driven AOTTL staffs and anybody out of AOTTL to fill the vacant position of INTERFACE ACCOUNTANT in our company.

JOB TITLE:                       INTERFACE ACCOUNTANT

JOB GRADE:                     C4

REPORTING TO:                FINANCE MANAGER

                                  

NUMBER OF POSTS:                    1       

DUTY STATION:                MOROGORO

1. PURPOSE STATEMENT OF THE JOB

To ensure that General Ledger account interfaces with the other systems i.e. IFAS, TOPS and VIP and reconcile in a timely and efficient manner

2. KEY RESPONSIBILITIES:

1      ENSURE THAT DOCUMENTATION OF SYSTEMS AND INTERNAL CONTROLS ARE UP TO DATE AND MONITOR CONTROLS COMPLIANCE 1.1        Suggest appropriate controls to meet the control objectives defined by AOI Corporate for the different accounting cycles 1.2        Update the AOIM systems notes for all cycles in Microsoft VISIO 1.3        Update the AOIM Key Controls Matrix (KCM) 1.4        Monitor compliance with internal controls and requirements of the Sarbanes Oxley Act, and make proposals for improvements in controls 1.5        Plan & Coordinate the performance of quarterly stock counts 2      ENSURE SYSTEMS COMPATIBILITY AND DATA INTEGRITY ON ALL SUBSIDIARY SYSTEMS AND LEDGERS FEEDING INTO THE GENERAL LEDGER 2.1     Monthly receive analyses of sub-ledgers’ account balances and their reconciliation to General Ledger balances 2.2     Review the reconciliations and check the reasonableness of any reconciling items 2.3     Assist in the resolution of any outstanding and invalid reconciling items on an ongoing basis 3      ENSURE THAT ALL GENERAL LEDGER ACCOUNT BALANCES ARE RECONCILED EVERY MONTH 3.1     Monthly produce the Account Reconciliation Work-paper based on the trial balance to allocate responsibility for account reconciliations 3.2       Follow up submission of account reconciliations to meet the month end reporting time lines 3.3       Review the reconciliations and check the reasonableness of any reconciling items 3.4       Assist in the resolution of any outstanding and invalid reconciling items on an ongoing basis 3.5     Prepare the Account Reconciliation Work-paper at each quarter end for submission to AOI Corporate  Accounting 4        TESTING OF MANUAL JOURNAL ENTRIES (JE’S) TO ENSURE SARBANES OXLEY (SOX) COMPLIANCE 4.1        Select on a systematic random basis a sample of 10 manual JE’s processed during each quarter 4.2       Test the JE’s for consistency with defined control objectives on the following areas ·         Appropriateness of processing approval ·         Sufficiency of supporting documentation ·         Accuracy of amounts processed ·         Correctness of posting period 4.3       Report any exceptions to Local Finance Management and also make recommendations for improvement 4.4       Submit the JE Testing Template to the Finance Director for his submission to Corporate Acc 5      PERFORM MONTHLY ANALYSIS OF  MANAGEMENT DEBTOR ACCOUNTS AND UTILITY DEBTOR ACCOUNTS 5.1        Check the appropriateness of all amounts posted to Management Debtor accounts from the AP sub-ledger, Cash book and the payroll 5.2       Follow-up, receive and review Management Travel Returns, and journalize for GL processing 5.3       For the payroll run by the RHR Director; produce the Monthly Payroll Debt Template with the amounts to recover from the managers’ payroll and the GL posting summary 5.4       For the payroll run by the Admin Manager; print out account statements for each Manager to support  the amounts due for recovery 6      PERFORM MONTHLY GL ACCOUNT RECONCILIATIONS AND OTHER RECONCILIATIONS 6.1        Perform monthly analysis of the PO/PA Clearing (Accrued Invoices) Account ·         Run the recon report from ACCPAC ·         Correct any MWK currency errors on foreign receipts ·         Match and clear corresponding receipts and invoices ·         Follow-up un-cleared receipts with Stores Department 6.2       Perform monthly reconciliation of the Training Loans Account ·         Process training loan rollovers in GL ·         Validate amounts of loans posted through Cash book to source documents ·         Review for accuracy deductions schedules from HR records ·         Reconcile the GL balances to the Payroll 6.3       Perform monthly analyses of AP Clearing Accounts (MRA, BANK & WEIGHBRIDGE Clearing) 6.4       Perform monthly reconciliation of shipments per Dry Warehouse with amounts invoiced by Shipping Admin 7       Safety, Health & Environment (SHE) ·         Promotes SHE awareness in the department ·         Maintains SHE Standards

3. JOB REQUIREMENTS

• Tanzania Examination Council A’ Levels
• CPA
• At least 2 years post professional qualification with an audit firm

Mode of Application (Documents required)

Application letter, Curriculum vitae, copies of relevant training and professional certificates and full contact details of three referees who are in position and willing to vouch for your professional background. This may include your immediate manager/supervisor.

The deadline for submission of application is September 12^th, 2013.

No any hard copy will be accepted, Applications should strictly be forwarded to: E-mail: Tanzaniacareers@aointl.com with subject INTERFACE ACCOUNTANT.