Devex is assisting a leading development organization with its search for a manager to provide functional leadership and support in the cost and pricing areas of business development, playing an integral role in helping this growing organization to secure funding from USAID and other donors. The Manager of Cost Proposal and Contract Administration would be based in Bethesda, MD and a full-time employee of this organization.
About the organization
This development organization committed to eliminating poverty and improving good governance worldwide through technical assistance and advisory services that focus on improving practices in agriculture, renewable energy, and water, sanitation and hygiene. It works in Africa, Asia, and Latin America, and employs more than 1,000 professionals in 36 countries. Based in The Hague and founded as a Dutch government development agency in 1965, this organization has evolved into an independent and multi-faceted organization.
The U.S. office of this organization is a Bethesda, MD-based partnership office that supports the organization’s corporate and global offices. Established in 2007, this growing office facilitates strategic partnerships with bi- and multi-laterals, foundations, corporations, social investors, think tanks, universities, and other entities. It has formed a number of exciting partnerships with prominent US donors, such as the Bill and Melinda Gates Foundation, the Clinton Global Initiative, the Ford Foundation and USAID.
Position Description
The Manager, Cost Proposal and Contract Administration provides functional leadership and support in the cost and pricing areas of business development, playing an integral role in helping this growing organization to secure funding from USAID and other donors. This individual leads the development of the organization’s costing strategy for specific proposal initiatives, and oversees all aspects of cost proposal development, including analysis and oversight of partner budgets. The Manager, Cost Proposal and Contract Administration is also responsible for the ongoing training and support of local and country office staff regarding US donor and contract/grant requirements.
This position requires frequent communication and coordination with staff in the headquarters office in The Hague as well as in the various developing countries where the organization is present. Exceptional communication and relationship-building skills are essential for success.
Key Responsibilities
Cost Proposals
- Prepare budgets, supporting documentation, and other materials for proposals that the organization’s U.S. office submits to prime implementers, USAID, and other donors. Activities will include:
- Developing cost strategies and budget models to respond to specific requirements of RFPs and RFAs;
- Preparing budget narratives/justifications;
- Developing cost-related responses to post-submission questions/requests for revisions;
- Preparing proposal budget templates and modifying existing templates to meet the demands of solicitations;
- Reviewing country office inputs to cost proposals, partnering with country offices as required to ensure thorough, accurate, and timely submissions;
- Supervising and monitoring the use of resources and tools to support full cost recovery;
- Completing all other cost requirements identified in RFPs; and
- Conducting cost recovery analysis for the organization's approval process.
- Provide expertise, support, and collaboration with respect to organization-wide cost proposal efforts originating from the head office in the Netherlands.
- Conduct organizational competitive pricing analysis.
- Assist in organizational efforts to develop and examine new business models.
- Organize and analyze budgetary, expenditure, contract and other financial and quantitative data.
- Participate in discussions concerning bidding strategy; develop different scenarios for review and consideration by management.
- Follow-up with local and field business development, program, and financial staff to obtain and/or verify financial and budget information to ensure quality of complex proposal models.
- Advise and assist local and field business development and program staff on allowability and compliance issues related to budgeting.
- Advise/assist local and field business development and program staff regarding methods to ensure full cost recovery and minimize cash outlay from cost share requirements.
Contracts and Grants Management/Administration
- Advise/assist local and field business development and program staff regarding key grant and contract compliance issues.
- Work with business development staff and donors regarding required agreement modifications and/or budget revisions.
- Develop and maintain templates for each type of agreement entered into with field offices or third-party contractors.
Training/Development and Capacity Building
- Assist field finance staff, program staff, and country directors with understanding USAID and other US donor compliance and reporting requirements.
- Perform regional and country-specific training as needed to ensure accurate, documented, and reviewed charges to awards.
Required Skills and Experience
- BS/BA in Accounting or Finance or related field, plus 5+ years of relevant experience with budgeting, cost proposals, and/or contract/grants administration;
- Knowledge of Generally Accepted Accounting Principles (GAAP), budgeting, and fiscal control theory and practices;
- Demonstrated expertise in pricing different types of grants, cooperative agreements, and contracts including IQC, T&M, FFP, CR, and CPFF;
- Excellent verbal and written communications, relationship-building, and presentation skills (in English);
- Excellent organizational skills and attention to detail;
- Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines;
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint);
- Prior experience with international development and/or non-profit organizations, and/or working in a start-up business environment (preferred); and
- Foreign language skills in French (preferred).
Please click ‘Apply’ to submit your CV and cover letter for consideration, or send your CV/resume to jobs-3@devex.com.
Manager Of Cost Proposal And Contract Administration
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