Job Title: Manager, Yards and
Stores
Department: Yard and Stores
Reports to: General Manager
Supervises: Yard Supervisors
Company
Conformity Standards:
Perform quality work within deadlines with or without direct
supervision, interact professionally with other employees, customers and
suppliers, work effectively as a team contributor on all assignments, work
independently while understanding the necessity for communicating and
coordinating work efforts with other employees.
Position Summary:
Manager, Stores ensures the streamlined operation of the Yard and Stores
department in alignment with the business objectives of the organization. The
Manager is responsible for planning, coordinating, directing and design Stores-related
activities of the company’s, as well as in providing administrative direction
and support for daily operational activities of the Yard and Stores department.
Manager works closely with decision makers in other departments to
identify, recommend, develop, implement and support cost-effective technology
solutions for the organization. Manager, Stores defines and implements Stores
policies, procedures and best practices.
Main
Responsibilities:
§ Reports to the
General Manager.
§ Develop and
administer an annual budget and ensure all spending are within approved budget.
§ Set priorities,
assign work to personnel, and set schedules for completion of work.
§ Relate with third
party service provider in line with the company’s policy and monitor progress
and quality of work.
§ Ensure compliance
on corporate policies and SOPs on Yard and Stores at plant level.
§ Provide support
for recruitment and evaluation of Stores Officers and Stores Clerks.
§ Administer
policies and procedures governing Yard and Stores management operations in line
with the company’s policy.
§ Analyze daily,
weekly and monthly reports.
§ Shift manpower
planning and efficient execution of yard and warehouse activities.
§ Planning the
allocation of yard/storage space for various products.
§ Ensuring
maintenance of accurate and timely reporting of yard operations.
§ Recording and
accepting of stocks from production inclusive for glass and plastic from both
plants.
§ Conducting daily
stocks verification and reporting variances promptly.
§ Maintaining and
reconciling stocks of each shift. Guide his/her team on the best practices in
warehouse handling and storage.
§ Effective and
efficient deployment of forklifts.
§ Handle stock
transfers to within Location and upcountry locations such as Morogoro / Dodoma
/ Lindi / Mbeya / Iringa / Arusha and
Mwanza and UPC / Tanga areas.
§ Loading and
offloading of own, 3rd party, DHL and hired trucks.
§ Ensure the
meeting of productivity standards for labour contractors within the Yard and
Store operations.
§ Meeting the KPI’s
for breakages, forklift operations, daily stock cover, empties management
inclusive of empty preparation for production, zero missing’s in correlation
with security services on site.
§ Continually
reinforce a safe work environment for the entire Yard, including OSHA and
accident reporting and tracking
§ Ensures all
training (safety, fork lift, pallet jack, on boarding) procedures are followed
and recognize opportunities for improvement
§ Facilitates
agenda for team meetings and training for the entire team.
§ Performance
reviews conducted with staff, monthly one-on-one’s and leave management.
§ Daily KPI reports
to GM as instructed by GM.
§ Close working
relationship with Finance Manager on variances reducing any errors that might
occur.
Key Performance Indicators
(KPIs)
§ Timely
loading/offloading of trucks
§ Correctness of documentations
§ Timely preparation of reports
§ Correctness of reports
§ Tidiness of Yard and Stores surroundings
§ Timely Support to users, measured in terms of minimum
Complains.
§ Effective Management
of Performance Management for Yard and Stores Staff
§ Management of Budget
Entry
Requirements:
Direct Entry:
-
Masters Degree in Stores Management or
a related field and at least 8 years working experience in similar responsibilities. Must be registered with NBMM in
category of approved supplies Officer and hold CSP.
In service:
-
By promotion of Assistant Manager,
Stores who has demonstrated outstanding performance, and worked in that
capacity for at least 2 years.
Depending on availability of position.
Competencies/skills:
-
Excellent understanding of the organization’s goals
and objectives.
-
Strong understanding of human resource management
principles, practices and procedures.
-
Strong understanding of project management principles.
-
Strong leadership skills.
-
Excellent written and oral communication skills.
-
Excellent interpersonal skills.
-
Ability to present ideas in business-friendly and
user-friendly language.
-
Ability to perform general mathematical calculations
for the purpose of creating business cases, budgets and so on.
-
High level of self-motivation.
-
Keen attention to detail.
-
Ability to supervise subordinates and resolve
complains.
-
Knowledge of Health and Safety issues
-
Knowledge of regulations relating to Yards and Stores
-
Proven analytical, evaluative and problem-solving
abilities.
-
Ability to effectively prioritize and execute tasks in
a high-pressure environment.
-
Exceptional customer service orientation.
-
Extensive experience working in a team-oriented,
collaborative environment.
-
Ability to work on MS Office packages such as excel
and ERP systems such as Navision etc.
Send CVs to: happy@shugulika.com
Manager, Yards and Stores
![Manager, Yards and Stores]()
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