Aegis Trust Job Opportunities July 2013

1. IT Specialist

Division/Department: Genocide Archive
Location: Kigali, Rwanda
Job title: IT Specialist
Line Manager: Archive Manager

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil the IT Specialist job vacancy.

Key Responsibilities

• Establishes network specifications by conferring with users, analyzing workflow, access of information, and security requirements.
• Set up all necessary security measures, controllable both by network hardware configurations and by software control.
• Establishes the planning and executing the     selection, installation, configuration, and testing of equipments.
• Secures network by developing network access, monitoring, control, and evaluation; maintaining documentation.
• Prepares users by designing and conducting training programs; providing references and support.
• Monitor network performance in order to determine whether adjustments need to be made, and to determine where changes will need to be made in the future.
• Develop and monitor performance levels of software and hardware. Evaluate, recommend, and propose alternative methods of information processing if necessary.
• Setup, management, and maintenance of IT-related equipments.
• Perform daily system monitoring, verifying the integrity and availability of all hardware, servers’ resources, systems and key processes. Reviewing system and application logs, and verifying completion of scheduled jobs such as backups.
• Perform daily backup operations, ensuring all required file systems and data systems are successfully backed up to the appropriate media.
• Understanding of database structures, theories, principles and practices.
• Understanding of, and experience with, server-client computing and relational database environments.
• Repair and recover from system failures.
• Support end-users with IT-related problems in a responsive and service oriented manner.
• Keep user and other IT documentation up-to-date  and enforce IT policies and procedures.
• Performs any other related duties as assigned by the Supervisor.

Knowledge and Experience:

• Degree holder in Computer Science, Computer Engineering, Information and Communication Technology, Electronics and Telecommunication Engineering or ICT related field. A Master’s Degree is added advantage.
• Be proactive, dynamic and goal driven.
• Good knowledge and experience in configuring routers, switches and firewall to ensure full availability of network access from installed devices with a valid CCNA and CCNP certificates or other equivalent professional certificates.
• Good knowledge and experience in Linux and windows administration. A valid MCITP or Linux certificates will be an added advantage.
• Experience with SQL Server, Oracle and MySQL.
• Preferably having working knowledge of JSP, JavaScript, and Web services, XML, ASP, JSP and PHP.
• Fluent in English or French (reading, writing and speaking).
• Analytical/technical mindset.

2. Audiovisual Specialist

Division/Department: Genocide Archive
Location: Kigali, Rwanda
Job title: Audiovisual Specialist
Line Manager: Archive Manager

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil theAudiovisual Specialist job vacancy.

Key Responsibilities:

• Collaborates in the processing of archival collections by carrying out select processing activities; coordinating and participating with assigned projects. preparing accession records, inventories and finding aids for assigned collections;
• Provides for the preservation of and access to audiovisual materials in all collections by reassessing policies and procedures; selecting and establishing an automated system of access; and maintaining current archival standards.
• Serves as liaison to the audio and video collections.
• Manages reproduction and copyright issues related to use of audiovisual materials in collections.
• Provides for the preservation of and access to the audiovisual collections by staying abreast of trends relating new technologies through continuing education and consultation with management.
• Providing instruction to other staff members and partners as needed.
• Participates in general departmental administration by contributing to the planning and developing of special projects, functions and exhibits.
• Maintains an awareness of current trends in the archival field by participating in professional activities.
• Other duties as assigned.

Knowledge and Experience:

• Strong organizational ability.
• Working knowledge of historical research methodology and experience with standard bibliographic tools.
• Effective oral and written communication skills in Kinyarwanda, English, and French.
• Must have interviewing skills.
• Knowledge of current cataloging standards.
• Experience working with and strong knowledge of video and audio formats.
• Knowledge of audiovisual preservation and copyright issues.
• Experience with computer applications for archival collections and audiovisual editing and playback.

3. Camera Operator

Division/Department:  Genocide Archive
Location: Kigali, Rwanda
Job title: Camera Operator
Line Manage: Archive  Manager 

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil theCamera Operator job vacancy

Key Responsibilities

• Read and digest the script;
• Scout all locations for better shooting;
• Review all set plan;
• Determine any technical details needed for shooting session;
• Shoot camera and lens tests, especially checking the aspect ratios, lighting and appropriate format.

Shooting:

• The camera operator will be closely involved at all times with the setting up of shots with the collection coordinator.
• Collection coordinator may have very strong ideas on photographic style and/or framing and lenses and impose these on the production.
• Once it has been decided how a sequence will be filmed in rehearsals, the camera operator will be involved with the collection coordinator on the choice of lenses and the way the camera may move.
• The camera operator will then supervise the 1st and 2nd assistants (AC) and the Grips to set up the shots while lighting and rehearsal of actors are in progress.
• The Operator will check with the Script Supervisor that directions and eye lines (lefts and rights) are correct – although for a camera operator this should be instinctive.
• Check for any irregularities with make-up, hair and costume that may not have been recognized during the initial recording preparations.
• Check for any off-set items that may have crept onto the set such as lamp stands, cables and unwanted props or crew personal possessions.
• Rehearse the scene and fine tune all camera moves.
• Shooting involves the camera operator looking through the eyepiece, panning and tilting the camera to follow the action.
• After each take the camera operator will be able to say or should say to the collection coordinator or/and Director of Production whether or not the shot was good technically.
• With the almost universal use of video assist, many people can have an opinion about a shot, but the camera operator should still have his say, as he knows what he’s looking at and what for.

Knowledge and Experience:

• Experience with audio and video technologies.
• Dynamic, creative and organized.
• Fluent in English or French (reading, writing and speaking).
• Any experience about interviewing techniques may be helpful.
• Strong experience in video production will be added advantage.
• Excellent computer skills including familiarity with relational databases and aptitude for quickly learning a variety of computer software and systems.

4. Cataloger

Division/Department: Genocide Archive
Location: Kigali, Rwanda
Job title: Cataloger
Line Manager: Archive Manager

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil theCataloger job vacancy.

Key Responsibilities

• Catalogs videos, books, still photographs, documents and publications.
• Indexes videos using Glifos according to the methods established by Aegis Trust.
• Applies metadata to a variety of digital files.
• Performs administrative duties related to organizing the collections.

Job Requirements and Qualifications:

• Experience with moving image and serials cataloging.
• Experience with full-level cataloging.
• Knowledge of data and image management concepts and indexing practices and procedures.
• Excellent computer skills including familiarity with relational databases and aptitude for quickly learning a variety of computer software and systems.
• Familiarity with handling archival materials.
• Ability to perform multiple tasks efficiently, maintaining a high level of accuracy and consistency;
• Knowledge of Rwandan history and genocide.
• Strong writing and communication skills in Kinyarwanda and English or French.
• Experience with digital image collections.

Knowledge and Experience:

• Experience with moving image and serials cataloging.
• Experience with full-level cataloging.
• Knowledge of data and image management concepts and indexing practices and procedures.
• Excellent computer skills including familiarity with relational databases and aptitude for quickly learning a variety of computer software and systems.
• Familiarity with handling archival materials.
• Ability to perform multiple tasks efficiently, maintaining a high level of accuracy and consistency;
• Knowledge of Rwandan history and genocide.
• Strong writing and communication skills in Kinyarwanda and English or French.
• Experience with digital image collections.

5. Collection Coordinator

Division/Department:  Genocide Archive
Location: Kigali, Rwanda
Job title: Collection Coordinator
Line Manager: Archive Manger 

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil theCollection Coordinator job vacancy.

Key Responsibilities

• Oversee the planning and management of collections.
• Enforce current collection practices and policies.
• Propose new collection policies and practices as necessary.
• Seek out new collections and find hidden collections within previously accessioned material.
• Manages the process of acquiring new materials.
• Conducts assessments of potential collections prior to acquisition.
• Work with Digitization officer to develop digitization plans for new collections.

Knowledge and Experience:

• Knowledge of the archival appraisal process.
• Knowledge of environmental best practices for archives.
• Experience handling archival materials: paper-based, audiovisual, artifacts and digital.
• Experience conducting archival collections assessments.
• Strong computer skills, especially digital repository software and infrastructure.
• Knowledge of database programming languages may be helpful.
• Experience overseeing large projects and multiple staff.
• Management and reporting skills are required.
• Be proactive, dynamic and goal driven.
• Fluent in English or French (reading, writing and speaking)

6. Digitization Officer

Division/Department: Genocide Archive
Location: Kigali, Rwanda
Job title: Digitization Officer
Line Manager: Archive Manager

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil the Digitization Officer job vacancy.

Key Responsibilities

• Follow and enforce best practices for digitization of hard-copy materials.
• Digitization of photographic collections using established procedures.
• Scanning a variety of documents using established procedures.
• Digitization of audio-visual collections using established procedures.
• Retouching and color correction.
• Ensure sound quality of digitized audio-visual collections.
• Create, edit, save and upload digital content into the digital repository system.
• Other duties as assigned.

Knowledge and Experience:

• Bachelors' Degree in Information and communication sciences (ICS), Bachelors' Degree in Media and creative design or any other IT related fields.
• Any experience in media and communication firms will be an added advantage;
• Strong technological skills are essential.
• Candidates should possess some knowledge of analog and digital photographic & audio-visual materials processes, and be familiar with the work of photographic and audio-visual materials.
• Candidates should have scanning experience and must be familiar with professional image scanning software and audio-visual editing software.
• Experience in digital color management and color correction is essential.
• Applicants should possess a high degree of precision and attention to detail.
• Good levels of English and French are necessary to execute instructions.

7. Field Researcher

Division/Department: Genocide Archive
Location: Kigali, Rwanda
Job title: Field Researcher
Line Manager:

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil theField Researcher job vacancy.

Key Responsibilities

• Conducting genocide related research at various sites throughout Rwanda.
• Provide analysis of research conducted.
• Work with management to propose new projects relevant to the work of the Aegis Trust.
• Travel throughout Rwanda, both in Kigali and Upcountry, to document events and locations of the genocide.
• Make local contacts for future research and video testimonies.
• Other duties as assigned.

Knowledge and Experience:

• Willingness and ability to travel throughout Rwanda on an ongoing basis.
• Understanding of Rwandan culture, history and geography.
• Extensive knowledge of the genocide.
• Strong writing and communication skills in Kinyarwanda, English, and French.
• Excellent computer skills.
• Knowledge of digital video and photography, or the ability to learn quickly.
• Ability to perform multiple tasks efficiently, maintaining a high level of accuracy and consistency.

8. Transcriber

Division/Department: Genocide Archive
Location: Kigali, Rwanda
Job title: Transcriber
Line Manager: Archive Manager

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil theTranscriber job vacancy.

Key Responsibilities:

• Create transcripts of video recordings and documents in multiple languages, especially Kinyarwanda, English, and French.
• Other duties as assigned.

Knowledge and Experience:

• Excellent computer skills including familiarity with video software and the ability to quickly learn new software, as applicable.
• Strong communication and writing skills in Kinyarwanda, English, and French.
• Ability to handle working with difficult subject matter related to genocide in a professional manner.
• Knowledge of Rwandan history and genocide.
• Familiarity with handling archival materials.
• Ability to perform multiple tasks efficiently, maintaining a high level of accuracy and consistency.

9. Translator

Division/Department: Genocide Archive
Location: Kigali, Rwanda
Job title: Translator
Line Manager: Archive Manager

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil the Translator job vacancy. 

Key Responsibilities:

• Primarily responsible for translating transcripts of video recordings, documents and publications in multiple languages, especially Kinyarwanda, English, and French.
• Support the communication department of Aegis Trust in producing accurate publications in Kinyarwanda, French and English.
• Creation of applicable subtitles for videos.
• Other duties as assigned.

Knowledge and Experience:

• Excellent computer skills including familiarity with video software and the ability to quickly learn new software, as applicable.
• Fluent communication and writing skills in Kinyarwanda, English, and French.
• Ability to handle working with difficult subject matter related to genocide in a professional manner.
• Knowledge of Rwandan history and genocide.
• Familiarity with handling archival materials may be helpful.
• Ability to perform multiple tasks efficiently, maintaining a high level of accuracy and consistency.

10. Higher Education Officer

Division/Department: Education
Location: Aegis Rwanda
Job title: Higher Education Officer
Line Manager: Head of Research, Higher Education, and Policy

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil theHigher Education Officer job vacancy.

General Description: 

The Higher Education Officer will provide support to the SIDA funded grant at the Kigali Genocide Memorial, to work with universities both in Rwanda and internationally on long-term partnerships and academic learning programs that will take place at the Kigali Genocide Memorial. The Higher Education Officer will aid in the creation of a Department of Research and Documentation. The Higher Education Officer will work within the Unit of Research, Higher Education, and Policy to enhance programs for university students, academics, PhD students and professors in their ability to learn about the Genocide against the Tutsi first-hand at the Kigali Genocide Memorial.

Key Responsibilities

• Design curriculum for a higher-education academic summer course for university students.
• Create and manage a pilot 3-week summer course for university students, based on academic, historical, and International Relations content.
• Design and manage curriculum for professional education at the Kigali Genocide Memorial.
• Create partnerships with universities in Rwanda and internationally, inviting them to participate in courses and professional development opportunities at the KGM.
• Publish materials related to the above topics.
• Knowledge of higher education systems is a plus.
• Knowledge of French is a plus.

11. Policy Officer

Division/Department: Aegis Rwanda
Location: Aegis Rwanda
Job title: Policy Officer
Line Manager: Head of Research, Higher Education, and Policy

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil thePolicy Officer job vacancy

General Description: 

The Policy Officer will provide support to the SIDA funded grant at the Kigali Genocide Memorial, to work with influential policymakers in Rwanda and form connections to strengthen awareness of the programs of the Kigali Genocide Memorial. The Policy Officer will aid in the creation of a Department of Research and Documentation. The Policy Officer will work within the Unit of Research, Higher Education, and Policy to enhance the policy impact of Aegis programs and activities within Rwanda and internationally.

Key Responsibilities:

• Form relationships and build connections with Members of Parliament, Senators, NGOs, and other policymakers in Rwanda and internationally.
• Advise influential policymakers of the programs of Aegis and gain partnership in funding, support, and space to expand programs of education, commemoration programs, social programs, and programs for survivors.
• Work with policymakers as an advisor on the new national curriculum to teach the Genocide against the Tutsi in secondary schools across Rwanda.
• Work with judicial officials to strengthen the connection between education and the justice system.
• Work on human rights and prevention policies in conjunction with government agencies.
• Knowledge of Rwandan government agencies and ability to work in a multicultural setting is a plus.
• Knowledge of French is a plus.

12. Front Desk Officer

Division/Department: KGM
Location: Kigali Genocide Memorial
Job title: Front Desk Officer
Reports to: Head of KGM

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil theFront Desk Officer job vacancy.

General Description: 

To co-ordinate with all member of the department to ensure the smooth running and adequate co-ordination of KGM activities

Key Responsibilities:

• Over all reception and visitors management
• Guides coordination
• Schedule and update the guides daily deployment
• Insure a smooth and visitors engagement through a welcoming environment
• Coordinate with security about all visits
• Permanent check on the burial grounds for safety and upkeep
• Work and report daily to the maintenance team.

General Responsibilities of Staff:

• To make suggestions to your line manager about how to improve the effectiveness of your department.
• To discuss your professional development with your line manager.
• To anticipate and resolve problems.
• To understand and use the correct procedures relating to HR (including conflict of interest and anti-corruption), Financial Procedures and Procurement by yourself and the staff for whom you are accountable.
• In particular, to book annual leave, report any sicknesses or other absences to your line manager.
• To adhere to the timescales in all action plans produced.

Key Results Areas:

• To co-ordinate with all department and ensure information is properly provided.
• Oversee the proper management of the front desk.

13. Monitoring and Evaluation Manager

Division/Department:  
Location: Aegis Rwanda
Job title: Monitoring and Evaluation Manager
Line Manager:
Main Staff Reports: Monitoring and Evaluation Officer

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil theMonitoring and Evaluation Manager job vacancy.

General Description:

The role holder will provide management of Monitoring and Evaluation within SIDA funded Rwanda Peace Education Program (RPEP) and the Genocide Research and Reconciliation Program (GRRP) and oversee the program’s team in the design, collection, and analysis of data from routine program monitoring as well as evaluating the impact of Aegis Trust program, and will also manage the external evaluation program. The M&E Manager will also assist in building the capacity of staff in their analysis and dissemination of data, and coordinate information management and reporting systems. The overall objective of this role is to develop and maintain effective systems for the monitoring and evaluation of RPEP and GRRP, to analyze the output of this evaluation and present the findings to a variety of audiences.

Key Responsibilities:

• Guides and manages the development and implementation of a clear M&E plan for the RPEP.
• Reviews M&E plan in grant applications particularly Log frame indicators and means of verification.
• Manages the RPEP external evaluation process working with the M&E consultant.
• Manages M&E for the GRRP with the Director of Program and DfID.
• Establish systems and standards for regular assessment, monitoring, and evaluation of the program against its objectives and expected outputs.
• Undertakes regular visits to the field with partners to monitor project processes;
• Produces M&E reports for the RPEP Partner Coordination Group.
• Establishes an M&E capacity building plan.
• He or she will be able to collect and analyze qualitative and quantitative data, as well as report on findings from monitoring activities.
• Develops and maintains an M&E tracking tool for M&E related activities (i.e., baselines, rapid assessments, evaluations, lessons learned and recommendations, and follow-ups on recommendations).
• Coordinates and shares lessons learned related to M&E practices with partners.
• Reviews interim and final reports with a particular focus on checking the quality and reliability of program data and analysis.
• Performs other duties as necessary.

Knowledge and Experience:

• Degree level qualification  preferably in social research techniques, or 5 Years experience in a similar role equivalent relevant experience.
• Demonstrable experience of both qualitative and quantitative social research techniques in a work environment.
• Excellent communications skills, proven both in writing and verbally and in English.
• Excellent and proven research skills.
• Experience of commissioning research from third parties, to meet agreed objectives.
• Proven IT skills, with experience of developing, maintaining and manipulating large databases and using other analytical tools for research purposes.
• Good knowledge of the charity sector, specifically in the field of human rights/mass atrocity prevention/peace-building education.

14. National Youth Coordinator

Division/Department: Education (Youth)
Location: Rwanda
Job title: National Youth Coordinator
Line Manager: International Youth Coordinator (year 1) / Country Director (years 2&3)

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil theNational Youth Coordinator job vacancy.

General Description: 

The National Youth coordinator will work with the International Youth Coordinator setting up and implementing a number of new peace-building youth programmes. The role is for at least 24 months and up to 36 months, after the first 12 months the National Coordinator will take the lead in running the programme and will train a second national coordinator. During the first year the work will focus on youth activities related to the 20th Commemoration of the Rwandan Genocide and preparing and implementing the training of young peace-builders. The following years will include coordinating an international conference, national tours and continuing to implement peace-building training for Rwandan Youth.

Key Responsibilities:

• Designing and implementing the training programme for “youth ambassadors” and “youth champions”
• Coordinating youth activities around community visits as part of the Aegis’ education outreach programme.
• Implementing youth activities in a coordinated schedule in the context of the 20th commemoration activities.
• Recruiting and training a second National Youth Coordinator during year 2.
• Establishing a network and database of international youth contacts.
• Developing initial concepts for an international youth conference then coordinating the conference.
• Managing the budget areas of youth activity to ensure there is no overspend.

Knowledge and Experience

Educated to degree level with at least 2 year experience leading youth activities. Experience working with youth in schools, universities and other youth structures with a focus on enabling youth to be active.  Fluent in English and Kinyarwanda with the ability to speak French an advantage.

15. Executive Officer

Division/Department: Management Support
Location: Kigali – Rwanda
Job title: Executive Officer
Reports to: Country Director, Director of Programmes
Main Staff Reports: Office Assistant

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil theExecutive Officer job vacancy.

General Description:
The purpose of this role is to manage the Country Director and Directors of Programmes office and provide a consistently high standard of professional support in order to ensure that they are able to operate in an efficient manner and maximise the use of their time.   The Executive Officer will act as first point of contact for the Country Director and Directors of Programmes, acting as ‘gatekeeper’ to both internal and external contacts.

Key Responsibilities
1. Stakeholder Management

• Communicate and build relationships with internal management staff and board members.  Liaise with Heads of Department on behalf of the Country Director and Director of Programmes.
• Develop strong relationships with external stakeholders including Government of Rwanda contacts, members of the diplomatic community, NGO partners, institutional and private funders.   
• Manage extensive contacts database, ensuring appropriate use of data by all staff.
• Facilitate successful visits and functions for staff, external stakeholders and dignitaries.

2. Management Support

• Produce letters, reports, speeches and papers as requested, undertaking research and liaising with the Heads of Department team.
• Research and compile briefings; provide pre-meeting oral briefings.
• Contribute to programme design as directed by senior management: conduct supporting research, compose grant narratives and compile basic financial information when directed.
• Prepare management reporting materials for both internal and external use.  
• Support internal communication to enhance information sharing: compile weekly Rwanda update, act as point of contact for UK staff.

3. Logistics and Administration

• Provide administrative support to the Country Director and Director of Programmes including the scheduling, coordination and minuting meetings; oversee travel arrangements and liaise with the finance department.
• Manage the diary of the Country Director and Director of Programmes.  Organise meeting venues and facilitate travel arrangements.
• Oversee general office duties including coordinating lunches, arranging couriers, managing and booking meeting rooms.
• Work with the internal controls team, ensuring procedures followed appropriately by staff.
• Utilise strong IT skills to develop and implement processes to ensure appropriate knowledge management and efficient record keeping.
• Line manage the Office Assistant / Intern to support delivery of the above as appropriate

Knowledge and Experience Required (must have):

• Bachelors degree
• 2+ years in similar role or project related experience in the third sector.
• Knowledge of donor funding and proposal submissions.
• Exceptional ability to organise, communicate and maintain the highest standard of professionalism.
• Proven research skills.

Desirable:

• Master’s Degree in relevant field i.e. Human Rights; Genocide Studies; International Relations etc.
• Project Management Qualification
• Experience in M&E and knowledge of “Theory of Change”.
• Experience of working with Senior Management and Directors
• Experience of working unaided, to strict deadlines in a fast paced environment.
• Knowledge of the recent history of Rwanda and its political landscape.

16. Outreach Education Officer

Division/Department: Education
Location: Kigali, Rwanda
Job title: Outreach Education Officer
Reports to: Outreach Program Coordinator

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil theOutreach Education Officer job vacancy.

Key Responsibilities

• This position is critical to ensuring a successful education outreach program on peacemaking. The successful candidate will work with Aegis and the Rwanda Peace Education Program with primary responsibility for all aspects of organizing and delivering the program including:  
• Working with local school and government authorities to ensure full understanding of the program.
• Implementation of aspects of RPEP (Rwanda Peace Education Program) outreach communication program to districts and community organizations to ensure full participation, and to work with the RPEP communications officer.
• Liaison with RPEP partners and local organizations to establish a suitable site for the exhibition community visits.
• Working with RPEP on a strategy for implementation of the planned program.
• Identify and coordinate all logistical aspects of the outreach program including transport of exhibition, staff travel, accommodation, per diems, site security, meals for participants and so on.
• Logistical coordination with RPEP partners as needed.  

Knowledge and Experience:

• Experience in organizing events, program, workshops or similar activities.
• Bachelor University in Education and related field.  
• Experience in managing a budget.
• Flexible, adaptable, creative.
• Able to work as part of the education team.
• Articulate and able to explain the program to people with a wide range of education and experiences.
• Commitment to peace education and reconciliation in Rwanda.
• Fluency in Kinyarwanda.

17. Research Officer

Division/Department: Aegis Rwanda
Location: Kigali - Rwanda
Job title: Research Officer
Line Manager: Head of Research, Higher Education, and Policy

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil theResearch Officer job vacancy.

General Description: 

The Research Officer will provide support to the SIDA funded Genocide Archive of Rwanda, in the creation of a Department of Research and Documentation.  The Research Officer will work within the Unit of Research, Higher Education, and Policy to ensure evidence-based impact evaluation for Aegis programs.

Key Responsibilities:

• Provide evidence-based analysis about Aegis programs, to inform future programming.
• Evaluate impact of Aegis programs based on prior and new research.
• Research and produce academic publications within the context of genocide prevention and related subjects.
• Connect with the documentation Centre to build partnerships and host researchers in the Genocide Archive of Rwanda and the new Department of Research.
• Assist the Line Manager in any additional duties related to research and documentation.
• Facilitate new research to aid in future Aegis programming in Rwanda to be evidence-based.

Key Results Areas:

Research Officer will effectively be able to produce publications, work on a multicultural team, and provide new research to inform programs in an evidence-based manner

18. Internal Auditor

Division/Department: Aegis Rwanda
Location: Kigali, Rwanda
Job title: Internal Auditor
Reports to: Deputy Director in Charge of Operations

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil theInternal Auditor job vacancy.

Key Responsibilities:

• Conducting Internal Control evaluation and risk assessment to identify loopholes and areas requiring management intervention to prevent frauds, embezzlements, misappropriations, misuse and wastage and ensuring the objectives of the organization are achieved economically, efficiently and effectively.
• Preparing an Annual Internal Audit Plan based on risk assessment including tasks, assignments and timelines for completion for each task and main activities, personnel to be employed, and reporting results of audit.
• Preparing special reports when asked for by the management on various aspects of financial management, including asset management and security, financial reporting, decision support system, management information systems.
• Assisting the finance department in critical areas like meeting financial obligations under procurements and the process itself. Specifying internal checks including pre-audit checks, adherence to policies, procedures and compliance with rules, laws and regulations to ensure that payments to contractors are made by them in accordance with stipulated guidelines of the government and donors.
• Ensuring that systems exist for generation of accurate and reliable financial and other information.
• Conducting any other related task that may be assigned by the management.

Knowledge and Experience: 

The applicant to qualify should have MBA Finance, Chartered Accountant, M Com, certified Internal Auditor or in case of fully qualified chartered accountant minimum experience of 4 years and in case of others 7 years experience of developing and implementing internal controls and conducting audit.

Knowledge/Skills Required (must have): 

He or she must have excellent analytical and interpersonal skills along with strong organizational ability; must be able to obtain, analyze and evaluate a variety of information; organize, interpret and present it in a meaningful oral or written form for varied audiences and provide solid analysis leading to sound decision making. Excellent interpersonal and a high degree of computer literacy are preferred.

More Specifically skills required are:

People Management, Interpersonal communication; strategic thinking, problem solving thinking, teamwork skills, Analytical skills, responsibility, multi-tasking.

19. Finance Officer

Division/Department: Aegis Rwanda
Location: Kigali, Rwanda
Job title: Finance Officer
Reports to: The Chief Accountant

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil theFinance Officer job vacancy.

Key Responsibilities:

• Administer and monitor the financial system in order to ensure that the municipal finances are in accurate and timely manner
• Maintain the accounts payable and accounts receivable systems in order to ensure complete and accurate records of all moneys
• Administer employee files and records in order to ensure accurate payment of benefits and allowances
• Administer the bi-weekly payroll in order to ensure that employees are paid in an accurate and timely manner
• Provide efficient and effective office management
• Perform other related duties as required

Knowledge and Experience:

• A Bachelor`s Degree in Accounting or Finance or professional equivalent qualification.
• Work experience in accounting and book keeping.
• Good communication and computer skills mostly excel and sage accounting software

Knowledge/Skills Required (must have):

• Keeping payments order books as well as cheques books
• Verifying and preparing cheques and payments vouchers
• Preparing financial reports.
• Keeping all accounting documents in safe and orderly manner.
• Ensuring proper and up to date recording of all financial transactions.
• Performing all accounting functions in accordance with generally accepted accounting principles, procedures and policies.

More Specifically skills required are:

Interpersonal communication; problem solving, teamwork skills, Analytical skills, responsibility, multi-tasking.

20. Human Resource Officer

Division/Department: Aegis Rwanda
Location: Kigali, Rwanda
Job title: Human Resource Officer
Reports to: Human Resource Manager

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil theHuman Resource Officer job vacancy.

Key Responsibilities:

• Provide support to supervisors and staff to develop the skills and capabilities of staff.
• Monitor staff performance and attendance activities.
• Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff.
• Provide information and assistance to staff, supervisors and Council on human resource and work related issues.
• Perform other related duties as required

Knowledge and Experience:

• A Bachelor’s Degree in Human Resource Management, Business administration or related fields.
• At least 3years of work experience in similar position.
• Excellent interpersonal and coaching skills.
• Demonstrated ability to lead and develop Human Resource staff members.

Knowledge/Skills Required (must have):

• Initial  and follow up the recruitment process according to the approved structure
• Maintain personal files for all employees and systematic filing system human resource reports correspondence and other documents for the purpose of confidentiality.
• Handle all organization aspects of human resource management on behalf of the Human Resource Manager
• Keep statistics on employees movements at work (leave for service, medical reason, personal reason or annual leave)
• Provide sound advice to the Human Resource Manager on all issues related to employees.
• Propose to the Human Resource Manager training and Development Programs to address  employee’s skills gap;
• Prepare Salary payments and all accompanied procedures RSSB (CSR, RAMA) and tax Declarations to Rwanda Revenue Authority).

More Specifically skills required are:

People Management, Interpersonal communication, ability to prepare reports, proposals , policies and procedures, effective public relations , staff motivation skill, stress management skills, interviewing skills, time management skills.

21. Cashier

Division/Department: Aegis Rwanda
Location: Kigali, Rwanda
Job title: Cashier
Reports to: Finance Officer

Aegis Trust is an INGO whose aim is to prevent crimes against humanity and who manages Kigali Genocide Memorial. Besides managing the Memorial, Aegis Trust has several programs including education programs, the Genocide Archive of Rwanda, Social Enterprises and Social Programs. This is an exciting opportunity for someone who wants to advance his/her career and has the ambition to work in an INGO with the focus on prevention of crimes against humanity. At the moment Aegis Trust would like to recruit qualified candidates to fulfil theCashier job vacancy.

Key Responsibilities:

• Ensure each customer receives outstanding service by mystery shop standards
• Greet customers as they enter the store
• Answer phone calls
• Tactfully and pleasantly deal with customers
• Maintain awareness of all promotions and advertisements
• Accurately and efficiently ring on registers and maintain all cash at registers
• Maintain orderly appearance of register area and supplies stocked
• Perform other tasks as assigned from time to time by store management
• Solicit customers to sign up for an Ace Rewards card
• Issuing receipts, refunds, credits or change due to customers

Knowledge and Experience:

• Experience in a retail environment either in cashier or sales
• A commitment to service, excellence and customer satisfaction
• Skills/Knowledge: Ability to process information and/or merchandise through electronic cash register system
• Ability to communicate with associates and customers
• A strong team player yet still able to work independently with minimal supervision
• Exceptional organizational ability, high attention to detail, and ability to multi-task
• Must be able to work and willingness to work flexible hours including one weekend day and holidays to meet the required needs.

How to apply

To apply there are two options.  Either leave your CV and a cover letter of motivation at the Kigali Genocide Memorial reception, or please email a CV and a cover letter of motivation to the Human Resource Manager at recruitment@aegistrust.org. 

Deadline for receiving applications is August 15th 2013 at 5.00 pm. 

Selected candidates will be notified of an interview date and will be required to bring evidence of qualifications to the interview.