I. Background on ACTED
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.
ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 25 countries worldwide, with over 200 international and 3000 national staff. ACTED has a 80 million € budget for over 240 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org
II. Country Profile
The Internal Audit department is composed by the Audit Director, regional auditors (Asia, Middle East and Africa) and local auditors.
Regional Support Office: The Africa Regional Support Office, currently based in Congo Brazzaville, has been created end of 2008-2009. The overall aim of this office is to improve the quality of ACTED’s programming and interventions and to integrate a regional focus into ACTED’s global strategy by: • Supporting coordination through streamlining reporting and strengthening links between ACTED countries in the region • Improving the qualitative processes implemented by HQ to strengthen ACTED’s global policy and advocacy position • Improving communication and flow of information both internally and externally
The Regional Auditor based in Congo - Brazzaville supports directly: • Niger, • Tchad, • Democratic Republic of Congo • Congo Brazzaville • Uganda, • Kenya, • Somalia, • Sudan • Central African Republic • Zimbabwe and Haiti in central US
III. Position Profile
The Africa Regional Auditor will work under the functional supervision of the regional Director and while in the meantime report to the HQ Audit Director. He/She will be independent from all other ACTED departments/cycles. He/She will share tasks between Congo for 1/4 times and Regional 3/4 times.
His/Her main duties and responsibilities in the Region will include:
I. Internal & external Audit Management & follow-up at the regional level
Management of the regional Audit Function Draft and implement the approved Annual Regional Audit Plan Define the scope and the objectives with his management before conducting any country audit mission(s) Organize country audit missions to be conducted in link with the Audit Director, the Regional Director and according to the Audit Plan ; Regularly (quarterly) assess and compile datas on the potential and existing risk exposure on ACTED activities on a country by country basis and report the findings to the Regional Director and HQ Audit Director. Suggest measures to mitigate such risks by informing the senior management. Provide information and interpretations of internal and external Processes and Procedures to all ACTED staff in the region. Lead the regional/national audit teams in providing practical training on issues related to ACTED policies and procedures.
Support to external audits from donors Analysis of the external Audit ToR in collaboration with the CFM/HQ Checking and classification of the documentation as requested on the external audit ToR Follow-up of the external audit in collaboration with the CFM Analysis and reception of the external audit report Redaction of replies to the external audit commentaries in collaboration with the CFM/HQ Redaction of a post audit memo with recommendations Follow-up of the work plan recommendations
II. Compliance
Ensure compliance of ACTED’s standard procedures for all management cycles ; Ensure transparency and financial accountability of ACTED in all countries listed above ; Reinforce current procedures and the quality of ACTED internal control, based on international best practices, donors’ requirements and results of internal & external audits. Follow-up the implementation of the Audit Action Plan jointly with the Regional Coordinator and the HQ Audit Director through the country directors’ monthly management reports and also during the subsequent Internal Audit Missions. Comply and ensure compliance to the Audit code of conduct
III. Reporting Regional Audit issues to HQ
Following the Audit Missions, present written reports including findings, analyses, recommendations and propose an action plan during the debriefing session with the country coordinator in link with the Regional Coordinator; Consolidate information from all country compliance officers’ FLAT reports and from the regional audit team and summarize it in a monthly audit report to be submitted to the Regional Director, Audit Director and to all Departmental Directors.
Through the work performed, promote the reputation of ACTED as a transparent and accountable organization in the region.
IV. Qualifications / experience :
Master degree in administration/finances/accounting Excellent proficiency in written and spoken English and French Minimum of 2 to 4 years in Management and Audit experience Report writing and communication skills Experience in overseas position Experience with humanitarian and development program Demonstrated experience in staff management, workplan and training Ability to work in a difficult stressful context Rigorous and meticulous Dynamic, autonomous
V. Conditions:
- Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus (from 2400€ to 2600€ net per months)
- Additional monthly living allowance 400US$
- Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
- Transportation costs covered, including additional return ticket + luggage allowance
- Provision of medical, life, and repatriation insurance + retirement package
VI. Submission of applications:
Please send, in English, your cover letter, CV, and three references to jobs@acted.org Ref : AUD/RC/RW
ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at http://www.acted.org
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