Grants Manager

ORGANIZATIONAL DESCRIPTION:

The International Rescue Committee (IRC) is one of the largest humanitarian agencies in the world, providing relief, rehabilitation and post-conflict reconstruction support to victims of oppression and violent conflict. IRC has worked for over seven decades and today is involved in over 25 conflict zones in the world. We address both the immediate, life-saving needs of conflict affected people in an emergency and the reconstruction needs in post conflict societies. IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve. The IRC is an international agency with offices in London, New York, and Geneva.

Background/IRC Summary:

IRC Tanzania's current sectors include Gender-Based Violence, Child Protection, Youth and Livelihoods, Health, Community-Based Rehabilitation, Education and Health. The Grants Manager reports to the Grants Coordinator and will supervise the Information and Communication Officer. The Grants Manager will be responsible for managing the day-to-day operations of the grants unit ensuring the quality and timely submission of all donor reports, building the capacity of national staff and contributing to proposal development for the country program .

Major Responsibilities:

Grants Management

Ensure quality and timely submission of all narrative and financial reports, including sending timelines, compiling reports, ensuring financial and narrative reports adhere to donor requirements and are accurate, and are produced in time for GC and HQ review ahead of donor submission;
Manage OTIS ensuring that all necessary documentation is uploaded and all approvals obtained in line with IRC procedures;
Work closely with consortium partners in the field (Plan and Save the Children) in ECHO HIP consortium project and represent IRC;
Support, and where necessary, lead coordination, organization and follow-up of Grants Opening, Review and Closing Meetings in the field in a timely manner, as well as adherence of grants management systems;
Support program staff to prepare budgets;
Review Budget Versus Actual expenditure reports include a brief commentary on matters arising as identified from the report and send to GC, particularly where any issues require immediate action;
Ensure that all donor related information is disseminated to program, finance and logistics staff to enable them abide by donor rules and regulations; and,
Serve as focal point for grants related issues in the field.

Capacity-building

Understand capacity-building needs among field program staff in report writing, M&E, budget development, spending monitoring and other grants managements tools and systems;
Put together training plan with GC and M&E Coordinator to build the capacity of program teams in report-writing, M&E and grants management tools and systems; and,
Lead reporting and grants managements trainings for program staff.

Proposal Development

Support GC with proposal development processes in close coordination with program and operation teams, including drafting technical narrative or concept notes, budget narrative, and all other submission requirements. Where needed, coordinate reviews and approvals with relevant HQ focal points (TU, POs, AMU, BDU, IPP) to ensure quality of proposals;
Work closely with GC and Technical Coordinators to integrate IRC TZ SAP priorities into proposals;
Serve as focal point together with Field Coordinators for ensuring that all new funding priorities adhere to Go/No Go Process; and,
Together with DDP, GC and Field Coordinators, help ensure that proposals and concept notes are based on contextual reality, are responsive to the needs of beneficiaries, and based on program gaps. This includes regular visits to the camps to collect feedback from beneficiaries, attendance at meetings and visits with partners and donors.

Other

Coordinate all requests for information from NY/UK HQ teams, as well as donors and visitors to the Kigoma/Kasulu/Kibondo offices, in coordination with DDP and GC;
Manage the Information and Communication Officer (I&CO) position to ensure smooth implementation of IRC's communication and information sharing strategy in the field, includes guidance and capacity building;
Provide administration management support to Kids Rights project; and,
Visit camp-based programs on regular basis.
Bachelor's in International Affairs, Development, Public Administration, or related subjects (Master's preferred);
Excellent written English and verbal communications skills required, as well as attention to detail;
Prior experience working with international non-governmental organizations in the area of program development and/or management;
Prior experience working with US, UN, WB, and EU donors (experience with refugee camp-based programming an advantage);
Demonstrated experience writing reports and proposals (budgeting experience a plus); and,
Ability to work under pressure and prioritize high volumes of work to meet tight deadlines.