Job Title
Proofreader/Copy Preparer (English), P3
Department/ Office
United Nations Office at Vienna
Duty Station
VIENNA
Posting Period
2 August 2013-1 October 2013
Job Opening number
13-LAN-UNOV-29103-R-VIENNA (L)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
This position is located in the Electronic Publishing Unit (EPU), English, Publishing and Library Section (EPLS), Conference Management Service (CMS), Division for Management (DM), United Nations Office at Vienna (UNOV). The incumbent will work under the direct supervision of the Chief of the Electronic Publishing Unit (EPU).
Responsibilities
The Electronic Publishing Unit provides publishing services to the following offices and organizations based in the Vienna International Centre: United Nations Office on Drugs and Crime, United Nations Office at Vienna, United Nations Commission on International Trade Law, United Nations Industrial Development Organization, United Nations Office for Outer Space Affairs and United Nations Scientific Committee on the Effects of Atomic Radiation. Within assigned authority and under the direct supervision of the Chief, Electronic Publishing Unit, the incumbent will perform the following duties:
Prepare technical specifications/style sheets and marks specifications on manuscript;
Prepare electronic style sheets for formatting jobs internally in desktop publishing;
Copy-prepare or copy-edit manuscripts of publications to verify grammar, syntax, accuracy, clarity, punctuation, spelling and conformity with established United Nations style;
Copy-review publication projects to verify quality of clients' submissions;
Assure continuity of style in serially produced publications;
Make corrections of spelling, grammar, style, typography or substantive errors;
Read proofs against original manuscript to ensure that the digital artwork version is a true transcription of the text supplied for publishing production;
Make corrections on PDF proofs;
Check compliance with original typographic specifications;
Check pagination, price, sales number, taglines and correlation of table of contents with listed items in text;
Complete cross-references within text and footnotes;
Check concordance of text with texts of other official languages to ensure typographical and substantive conformity;
Perform other related duties as required.
Work implies frequent interaction with the following: Editors and translators
Responsible officials of all departments as required
Graphic designers
Pre-press officers
Printing officials
Library staff
Outside consultants
Competencies
Professionalism: High level of concentration; ability to assimilate exceedingly broad range of subjects; shows high level of attention to detail; has flexibility and adaptability; is able to maintain high volume of output and keep to the specified deadlines; is able to demonstrate a high level of concentration and attention to detail. Ability to be flexible and adaptable and handle a wide range of subjects. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
A first-level degree from a university or institution of equivalent status. Candidates for this position must have passed the United Nations Competitive Examination for Copy Preparers/Proofreaders/Production Editors.
Work Experience
Candidates for this position must have passed the United Nations Copy preparation and proof-reading examination and have a minimum of two years of experience in the United Nations publications production area. Experience in and familiarity with publishing production techniques, Adobe Creative Suite 6: Adobe InDesign and Microsoft Office is required.
Languages
English proofreaders/production editors must have a perfect command of English, which must be their main language, and an excellent knowledge of at least two other official United Nations languages, preferably Spanish and/or French. Knowledge of another official United Nations language is desirable.
Assessment Method
The assessment method will consist of an in-tray exercise as well as competency-based interview.
Special Notice
Candidates for this position must have passed the United Nations Competitive Examination for Copy Preparers/Proofreaders/Production Editors.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
Proofreader/Copy Preparer (English), P3
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