PO20130024 RFP FOR ASSISTANCE IN SMQT TO SSNBS PHASE II

Introduction

1. This Request for Proposal (RFP) and in particular the Instructions for Compiling and Submitting Your Tender are designed to help you produce a tender that is acceptable to the South Sudan National Bureau of Standards (SSNBS) and TradeMark East Africa ( TMEA ) as well as ensuring that tenders are given equal consideration. TMEA will select the most economically advantageous tender. It is essential, therefore, that you provide the information requested in the specific format and no other.

2. TMEA is not bound to accept the lowest, or any, tender. We also reserve the right to request any, or all, to clarify the bids submitted.

3. Format of Your Tender

Instructions for Compiling and Submitting your Tender

Your tender should be submitted in English and be set out in three main parts

Part A – Preliminary requirement
Part B – Executive Summary
Part C – General and Technical
Part D – Commercial

4. Part A Preliminary requirements

Bidders are required to submit certified scanned copies of statutory requirements which MUST include:

· Certificate of incorporation/registration;
· Current Tax compliance certificate from the relevant revenue authority, and;
· Power of attorney authorising the signatory to the tender submission.

Failure to submit the above requirements shall lead to automatic disqualification. Parts A, B & C may be contained in one document but part D must be separate to enable technical and commercial tenders to be evaluated independently. Please do not include any price information in Part A, B or C. Inclusion of any price information in Part A, B or C shall lead to automatic disqualification. No publicity material is required.

5. Part B – Executive Summary

This should be a brief overview of your tender covering how you intend to achieve the outputs and your assessment of the resources required.

6. Part C – General and Technical Tender

Your Technical submission should contain the following;

Any Qualification to Terms of Reference;
Technical Response (including method of implementation and your proposed quality assurance mechanisms);
Names & CVs of personnel to work on this project;
Personnel Inputs – include person days without any reference to fees; and,
Previous Experience.

7. Part D – Commercial Tender

All prices must be for the duration of the contract. Your Commercial Tender should contain the following information:

Confirmation of acceptance of TMEA’s Conditions of Contract without amendments (available on TMEA website under work with us link button & specifically Supplier resources and information).
Pricing details using the enclosed pro-formas. Besides completing Proforma 1, bidders must complete Proforma 2, 3 and 4 on a fees and expenses basis to demonstrate the cost breakdown of the milestone payments. Innovation is encouraged in the development and pricing of technical and commercial proposals.
A list of the names and designation of all nominated personnel proposed to work on this project
NOTE: TMEA will determine, on a case by case basis, whether the contract will be based on fees/ reimbursable or on milestone.

8. Nominated Personnel

You must:

Confirm that all personnel will be available to provide the required services for the duration of the contract;
Give the name of their employer or state if self-employed if any of the personnel is not a member of the Tenderer’s staff.

9. Government Tax

Tenderers are responsible for establishing the status of the Services for the purpose of any government tax in any East African country. All fee rates proposed by the tenderer should be inclusive of all taxes applicable. The contract shall be domiciled in Kenya and Government of Kenya tax laws shall apply.

10. Evaluation Criteria and Process

In assessing the proposals submitted, the Proposal committee will use the Quality and Cost Based Selection (QCBS) selection as per 11 below.

11. Technical evaluation

The technical evaluation will be based on a scoring system marked out of a maximum of 100 marks. Only proposals that score at least 70 marks in this technical evaluation will be deemed to be “substantially responsive”. Marks will be awarded according to the following matrix:

NO	DESCRIPTION	Max score (100)
Academic / Professional Qualifications (20)
1	Possession of relevant Bachelor’s and/or Master’s Degree	10
2	Possession of relevant Professional Certificate	5
3	Other relevant qualifications	5
Consulting Experience (35)
5	Experience in SMQT (Not less than 5 years)	10
6	Relevant assignments carried out in the last 5 years	10
7	Credible references	10
8	Knowledge of how government operates/ about the EAC	5
Technical Proposal (45)
9	Responsiveness (Does it adequately respond to the TORs?)	10
10	Understanding of the problem to be addressed	10
11	Innovativeness and originality of ideas presented in the proposal	10
12	Team composition	5
13	Adequacy of work plan	10
	TOTAL SCORE	100

Bidders who achieve the minimum technical score of 70 marks will qualify for the financial evaluation.

12. Financial Evaluation

All substantially responsive proposals will be compared on the basis of the lowest price of all responsive proposals. The financial evaluation will allocate the award to the Most Economically Advantageous Proposal, qualified bidder (i.e. the bidder with the lowest price quotation among those who attain a score of at least 70 marks of the overall technical score).

13. Packaging and Delivery of Tenders

All queries quoting the above Tender Title and Number should be emailed to procurement@trademarkea.com. All tender documents will formally be submitted on the TMEA procurement portal http://procurement.trademarkea.com ONLY. The technical and financial proposal will be submitted as two separate documents in PDF format and the maximum size of the email plus attachment must not exceed 5MB.

Late tenders will not be accepted in any circumstance. No special pleadings will be accepted. Faxed tenders will not be accepted.

PO20130024 RFP for Assistance in SMQT to SSNBS Phase II | Download PDF