John Snow in Tanzania Jobs July 2013

JSI Research & Training Institute

SUPPLY CHAIN MANAGEMENT SYSTEM PROJECT

TITLE:                    Laboratory Supply Chain Monitoring Advisor (1 Position)

REPORTS TO:      Regional Logistic Coordinator

LOCATION:         Position is based in the following MSD Zonal Store: Iringa, Tanzania

Overview:

JSI Research & Training Institute (JSI R&T) is a partner in the Partnership for Supply Chain Management (PFSCM).  PFSCM is implementing the Supply Chain Management System (SCMS) contract for USAID as part of the President’s Emergency Plan for AIDS Relief.  SCMS endeavors to strengthen or establish secure, reliable, cost-effective, and sustainable supply chains capable of meeting the care and treatment needs of people living with and affected by HIV and AIDS.  In coordination with in-country and international partners, SCMS assists programs to enhance their supply-chain capacity; ensure that accurate supply-chain information is collected, shared, and used; and provide quality, affordable, health care products to those who need them.  

In Tanzania, SCMS supports the Government of Tanzania’s goal of improving the health of all Tanzanians. The project is managed by JSI R&T.  The field office is recruiting for 1 Laboratory Supply Chain Monitoring Advisor (Lab SCMA) to be based in Iringa zone throughout the country to serve as an early warning system capable of identifying potential break downs in the logistics system and taking corrective and remedial actions to avoid service interruptions. The Lab SCMA will prevent shortages or excess accumulation and wastage of laboratory related products in the health commodity distribution network.  The positions will report to the Regional Logistic Coordinator and designated supervisor in the zone.

Overall Responsibilities:                                                        

The Laboratory Supply Chain Monitoring Advisor will provide support to the day-to-day logistics activities of all the HIV/AIDS Care and Treatment Centers (CTCs) within their designated area.  In collaboration with the Diagnostics Unit of the MOHSW, MSD, NACP and other vertical programs, the SCMA-Lab will primarily work on implementing and monitoring the new national logistics system for laboratory supplies.

Specific responsibilities will include, but not be limited to, the following:

For each MSD zonal store and its related health facilities:

1. Conducting logistics monitoring visits to selected health facilities that provide care and support for People Living with HIV/AIDS (PLWHA).  These visits may include staff from MSD, Regional Health Management Team (RHMT), Diagnostics Unit, NACP and Council Health Management  Team (CHMT)
2. Developing technical assistance plans, including project activity development and budgeting, preparation of strategic and annual work plans, monitoring, and evaluation of performance and impact.
3. Providing technical assistance to key CTCs personnel in the following areas:
1. Analyzing the constraints to improved product availability in the selected facilities.
2. Analyzing the supply chain implications of poor report & request (R&R) for lab supplies, storage and distribution.
3. Identifying performance strengths, weaknesses, and Providing On-the-Job Training (OJT) in commodity management using existing tools such as Standard Operating Procedures (SOP) manuals.
4. Facilitating the provision of Report and Requisition forms, manuals and other materials required to carry out logistics activities. 
5. Ensuring that all logistics records are correctly maintained at the service delivery points.
6. Ensuring that planned logistics activities (procedures) are being carried out according to schedule
7. Ensuring prompt receipt of laboratory supplies at the SDPs
8. Identifying potential breakdowns in the logistics systems and mobilize support and other interventions necessary to avoid stockouts of laboratory supplies.
9. Ensuring that appropriate stock levels of laboratory supplies are maintained in MSD zonal stores.
4. Ensuring good communication with and timely feedback to CTC sites, MSD, Diagnostics Unit, NACP and JSI/SCMS on potential and/or actual stock imbalances.
5. Working with MSD Local Area Managers to ensure the steady supply of laboratory supplies to the zonal store.
6. Working with MSD Zonal warehouse and CTCs staff on establishing guidelines for proper storage and distribution of laboratory supplies.
7. Identifying and communicating the necessary resources for the performance of their duties.
8. Preparing and submitting routine reports to SCMS and designated institutions.
9. The position is based in a MSD Zonal area and will require travel to ART facilities within that zonal area, and may require travel to trainings/presentations/conferences.  Depending on the need or situation, some international travel may be required.
10. Perform  other duties as  may be assigned  by the Supervisor and or project management

Knowledge, Skills and Abilities Required

Applicants for this position should be Tanzanian nationals who possess the following minimum qualifications:

• Either a qualified Laboratory Scientist, Laboratory Technologist, or Biomedical Sciences with at least two years experience in managing laboratory supplies
• Experience in working with laboratory supplies and programs is preferred.
• Experience in logistics/supply chain management and or public health commodities management desirable.
• Experience in working with the Government of Tanzania and other NGO’s preferred.
• Excellent written and verbal English.
• Ability to prepare and present information related to health laboratory diagnostics
• Ability to work on a team to develop strategies and manage implementation of projects
• Ability to work independently.
• Previous work experience with USAID-funded projects desirable.
• Proficiency in common computer packages (eg.Word, PowerPoint, Excel) relevant to the work.
• Able to travel for an extended period of time away from the duty station to support technical activities.
• Able to travel internationally to attend trainings and conferences as needed.

*The Laboratory Supply Chain Monitoring Advisor will work under the guidance of the Regional Logistic Coordinator and /or a designated Supervisor.

TITLE:                    Supply Chain Monitoring Advisor (3 Open Positions)

REPORTS TO:      Regional Logistics Coordinator

LOCATION:         Positions based in each of the four following MSD Zonal Stores: Tabora (1), Moshi (1) and Mtwara (1)

OVERVIEW:

JSI Research & Training Institute (JSI R&T) a US-based technical assistance firm, is implementing various public health-related projects in Tanzania aimed at strengthening the Ministry of Health and Social Welfare’s (MOHSW) service delivery, with funding from United States President’s Emergency Plan for AIDS Relief through USAID, CDC and other US agencies represented in Tanzania. 

The Supply Chain Management System (SCMS) project is implemented by The Partnership for Supply Chain Management (PSCM) under a USAID contract as part of the President’s Emergency Plan for AIDS Relief. SCMS, managed in Tanzania by JSI R&T, provides quality medicines, strengthens and establishes secure, reliable, cost-effective, and sustainable supply chains, capable of meeting the care and treatment needs of people living with and affected by HIV and AIDS.  In coordination with in-country and international partners, SCMS assists Tanzania national programs to enhance their supply chain capacity; ensures that accurate supply-chain information is collected, shared, and used; and provides quality, affordable, health care products to those who need them.

OVERALL RESPONSIBILITIES:

The Supply Chain Monitoring Advisors (SCMA) are to serve as an early warning system capable of identifying potential break downs in the logistics system and taking corrective and remedial actions to avoid service interruptions.  In addition, the SCMA will prevent HIV/AIDS related products build-up or accumulation and wastage in the health commodity distribution network. 

The Supply Chain Monitoring Advisors will be providing support to the day-to-day logistics activities of all the antiretroviral therapy (ART) facilities within their designated area.  In collaboration with the Pharmaceuticals and Supply Unit (PSU), NACP and MSD, the SCMAs will primarily work on implementing and monitoring the logistics system for HIV/AIDS commodities. While the primary focus of the SCMA is on the logistics management of HIV/AIDS commodities, the SCMAs will assist in providing technical support for other essential commodities management in line with PSU, NACP and MSD activities to ensure that all HIV/AIDS commodities and essential medicines are running smoothly within the distribution system in their assigned zone. 

SPECIFIC RESPONSIBILITIES may include, but are not limited to the following:

For each MSD zonal store and its related health facilities:

·         Conducting logistics monitoring visits to selected health facilities that provide care and support for People Living with HIV/AIDS (PLWHA).  These visits may include staff from MSD, Regional Health Management Team (RHMT), PSU, NACP and Council Health Management  Team (CHMT)

·         Developing technical assistance plans, including project activity development and budgeting, preparation of strategic and annual work plans, monitoring, and evaluation of performance and impact.

·         Providing technical assistance to key ART facility personnel in the following areas:

­   Analyzing the constraints to improved product availability in the selected facilities.

­   Analyzing the supply chain implications of poor report & request (R&R) for medicines and related medical supplies, storage and distribution.

­   Identifying performance strengths, weaknesses, and Providing On-the-Job Training (OJT) in commodity management using existing tools such as Standard Operating Procedures (SOP) manuals.

­   Facilitating the provision of Report and Requisition forms, manuals and other materials required to carry out logistics activities. 

­   Ensuring that all logistics records are correctly maintained at the service delivery points.

­   Ensuring that planned logistics activities (procedures) are being carried out according to schedule

­   Ensuring prompt receipt of HIV/AIDS commodities at the SDPs

­   Identifying potential breakdowns in the logistics systems and mobilize support and other interventions necessary to avoid stockouts of HIV/AIDS and related commodities.

­   Ensuring that appropriate stock levels of HIV/AIDS commodities are maintained in MSD zonal stores.

·         SCM Advisors will submit reports to designated institutions.

·         Ensuring good communication with and timely feedback to ART sites, MSD, PSU, NACP and JSI/SCMS on potential and/or actual stock imbalances.

·         Working with MSD Local Area Managers to ensure the steady supply of commodities to the zonal store.

·         Working with MSD Zonal warehouse and ART facility staff on establishing guidelines for proper storage and distribution of HIV/AIDS commodities

·         Identifying and communicating the necessary resources for the performance of their duties.

·         The position is based in a MSD Zonal area and will require travel to ART facilities within that zonal area, and may require travel to trainings/presentations/conferences.  Depending on the need or situation, some international travel may be required.

Qualifications, Knowledge, Skills and Abilities Required

Applicants for this position should be Tanzanian nationals or lawful residents who possess the following minimum qualifications:

• A qualified Pharmacist, Medical Doctor or other Public Health professional with at least two years experience in HIV/AIDS or experienced Public Health Logistician with at least three years experience.
• Experience working with HIV/AIDS commodities and programs is preferred.
• Experience in logistics/supply chain management and or public health commodities management desirable.
• Experience working with the Government of Tanzania and other NGO’s preferred.
• Excellent written and verbal English.
• Ability to prepare and present information related to HIV/AIDS.
• Ability to work on a team to develop strategies and manage implementation of projects
• Ability to work independently.
• Previous work experience with USAID-funded projects desirable.
• Proficiency in common computer packages (eg.Word, PowerPoint, Excel) relevant to the work.
• Team player.
• Able to travel for an extended period of time away from the duty station to support technical activities.
• Able to travel internationally to attend trainings and conferences as needed.

*The Supply Chain Monitoring Advisors will work under the guidance of the Regional Logistics Coordinators /or a designated Supervisor.

Position Title:   Warehousing & Distribution Director

Location:             Tanzania

Reports To:         Deputy Country Director – Strategic and Technical Support

Background:

The Supply Chain Management System and USAID | DELIVER PROJECT, are U.S. Agency for International Development (USAID)-funded projects, focused on improving  supply chain systems for wide range of health commodities, including contraceptives and condoms, malaria commodities, other essential medicines; and select commodities for HIV/AIDS,  maternal and child health, malaria and other infectious diseases. Implemented by John Snow Inc., the SCMS and DELIVER  design,  strengthen, and, upon request, operates safe, sustainable, and reliable supply systems that provide a range of affordable, quality essential health commodities, including pharmaceuticals, diagnostics, and supplies, to clients in country programs. The projects technical support strengthens all aspects of in-country supply chains, including forecasting, procurement, distribution, management information systems, quality assurance, storage and infrastructure, and medical waste disposal. Health programs cannot operate successfully without a full supply of essential commodities. The project encourages policymakers and donors to support logistics as a critical factor in the overall success of their health care mandates.

The project is seeking a Warehousing and Distribution (W & D) Director who can help assess and strengthen in-country supply chains. This position will provide challenging work with a team of over 100 public health logistics professionals, including key national stakeholders such as the Medical Stores Department (MSD) and the Central Medical Stores (CMS) in Zanzibar. This position will entail travel to various MSD zonal stores and CMS Zanzibar. The W & D Advisor will work under the technical and administrative guidance of the Deputy Country Director – Strategic and Technical Support.

Summary of Responsibilities:

The Warehousing and Distribution Director will work closely with JSI Tanzania staff and other appropriate staff on W &D technical assistance activities. The Director for W & D will also lead in the development of specific country strategies and initiatives aimed at increasing the adoption of best practices in addition to participating in various technical working groups. S/he will work with field office staff to identify and support the optimization of the warehousing and distribution infrastructure, processes, policy, technologies and human resources to meet the needs of the supply chains in country. S/he will review W & D TA reports and other deliverables to ensure quality.   The W & D Director is responsible for building the capacity of the Medical Stores Department (MSD) in warehousing and distribution so that it may fulfill its crucial mandate to ensure the availability of quality commodities throughout the country.  S/he will provide technical assistance to institutionalize sound, efficient and effective drug storage (warehousing) and distribution system for MSD.  In addition, s/he will also provide direct support to counties and health centers through constant supervisory visits to ensure that drugs are properly stored.

Specific responsibilities will include, but not be limited to the following:

·         Collaborate with and support the Medical Stores Department (MSD), Central Medical Stores (CMS) in Zanzibar and other key partners to promote, and build support for good warehousing and distribution practices;

·         Provide technical assistance to MOHSW departments, donors, NGOs and other cooperating agencies in the design and implementation of good warehousing and distribution practices in the context of integrated public health systems integrated; 

·         Lead warehousing and distribution management training and other performance improvement interventions; 

·         Contribute to the development of performance improvement plans including preparation of strategic, quarterly and annual work plans, and the monitoring and evaluation of the impact of Warehousing and Distribution activities;

·         In collaboration with the JSI Tanzania staff and other appropriate stakeholders, develop a comprehensive strategy and framework for W& D activities

·         Apply industry best practice to defining the warehousing and distribution to support:  

a.       warehouse assessments and post-implementation reviews

b.      optimization of storage, distribution networks and transportation routes

c.       business process re-engineering, SOPs, and organizational restructuring

d.      SOPs development, training, and other organizational development

e.       Introduction of modernization technology or processes such as RF, bar-coding, fast-picking environments, etc.

·         Work across technical areas to integrate key related functions of supply chain such as quantification, procurement, inventory management while planning, implementing and monitoring warehousing and distribution efforts in every country.

·         Develop a results management framework for W& D work and identify key performance indicators to measure the success and impact of W & D technical assistance activities to MSD, CMS and other stakeholders and partners.

·         Coordinate information sharing and dissemination of lessons learned and best practices in W & D within and outside the project.

·         Ensure the quality of technical work conducted in W & D including review of technical reports.

·         Provide summary documents and reports on W&D activities as requested by the Country Directors or Deputy Country Directors

·         Lead the development of training materials related to W & D technical assistance work.

·         Support the Country Directors or Deputy Country Directors to ensure that all technical areas of the project are integrated and making the most effective and efficient use of all project resources;

·         Assist with the writing of monthly, quarterly and other contractual reports on progress made in the field to the Country Directors or Deputy Country Directors

·         Perform other related duties as may be assigned.

QUALIFICATIONS

·         Advanced degree in Logistics/Supply Chain Management/Industrial Engineering. Undergraduate or other degree with relevant backgrounds and/or relevant commercial sector supply chain experience will also be considered.

·         At least ten years warehouse and distribution experience preferably from modern commercial sector.  Experience with warehouse operational challenges in resource limited countries highly desirable.

·         Five or more years’ experience in providing technical assistance in implementing supply chain system solutions in warehouse management, distribution.

·         Experience with most commonly used warehouse management systems (WMS)

·         Demonstrated experience with the steps of the design and implementation of a WMS and/or a Supply Chain ERP system

·         Demonstrated experience with warehouse infrastructure development or improvement projects (warehouse assessment, design, specifications of hardware and material handling equipment, cold chain, ventilation, etc.)

·         Working experience in Tanzania

·         Demonstrated experience evaluating impact of investments in improving supply chain performance.

·         Excellent English and Kiswahili written and oral communication skills

·         Proven ability to work as part of an internationally diverse team and to be self-managing

·         Suitable computer skills with spread sheet and word processing, preferably Microsoft Office package, Basic GIS package or other warehouse design and/or distribution network analysis and optimization software

·         Ability to travel internationally for about 40% of the time with very short notice

The following qualifications are desirable:

·         Experience developing competency-based training programs and materials incorporating adult-learning theory for building the capacity of staff at all levels of the supply chain, especially in warehouse operations.

·         Experience with quantitative supply chain modeling approaches

·         Experience in applying supply chain metrics and bench marking

·         Experience in computerizing or automating logistics functions

·         Experience working with international partners such as USAID, the World Health Organization, the Global Fund to Fight AIDS, Tuberculosis and Malaria, and the World Bank

·         Experience with USAID-funded projects

REMUNERATION:

A competitive remuneration and benefits package will be offered to the successful candidate for the above positions basing on qualification, experience and salary history.

MODE OF APPLICATION:

Interested candidates are invited to send their cover letters, Curriculum Vitae with names and contact details of 3 work related references, enclosing certificate copies of relevant education and training.

Submission may be sent to the address below not later than Monday 12^th July, 2013.

 Human Resource Manager

John Snow, Inc.

 Plot No. 392,

 Toure Drive, Masaki

 P.O .Box 9263

 Dar es Salaam, Tanzania.

 Email: recruitment@tz.pfscm.org

Please indicate on the envelope the position applied for. Only candidates meeting the minimum requirements will be contacted. If you have not heard from us within 3 weeks after the closing date, kindly assume that your application was not successful. JSI is an equal opportunity employer.