Administrative Officer In Nairobi

Carbon Africa Limited is a young and growing carbon credit development and asset management company with offices and representation in Kenya, Uganda, Mozambique and Zimbabwe and a team of 12 staff and consultants.

The company focuses on assisting clients to generate high quality carbon credits from projects that reduce greenhouse gas emissions in Africa.

Carbon Africa also provides investment and financial advisory services to help develop viable clean energy projects.

The company has a diverse clientele ranging from multinational blue chip companies to local small business owners.

Job description

Carbon Africa is seeking a qualified applicant for the position of Administrative Officer to be based at its Nairobi office.

The Administrative Officer is responsible for managing all company administrative, human resource, finance and communication functions.

The job offers significant opportunities for career growth in an exciting and challenging international work environment.

Duties and responsibilities

• Provide advice to senior management on administrative, human resource, finance and communication matters
• Liaise with regulatory authorities, partners, clients and other organizations for the administration of company business
• Prepare and update relevant company policies and procedures
• Be responsible for company document and record management including filing, scanning, data input, updating and sharing
• Ensure all company licences, permits, insurance and other are in compliance
• Manage procurement of company and office material
• Prepare company correspondence and assist with email, phone and post communication
• Help to organize and participate in internal and external meetings, workshops and other events and record minutes from such
• Manage company accounts including records of income, budgets and expenditures and liaise with external company accountant regarding such
• Prepare monthly financial overview of company accounts
• Perform timely filing of accounting, payroll and tax-related paperwork on a monthly or annual basis as required
• Manage incoming and outgoing invoices and receipts and perform banking functions
• Ensure petty cash is available at all times
• Assist with recruitment and induction of new company personnel
• Ensure that employee leave, medical, business expenses records are maintained and reconciled
• Manage the company website including regular updates
• Ensure that relevant communication material is up-to-date and available
• Provide weekly internal carbon market news briefings
• Assist with project management or other tasks as may be required

Qualifications and requirements

• University degree in business management, finance, accounting, administration or similar
• Minimum of two years of relevant work experience
• Good understanding of business regulatory rules and procedures in Kenya.
• Knowledge of the same in other African countries an additional asset
• Proficiency in English required. Kiswahili, French, Dutch, Spanish or Portuguese an asset
• Excellent writing skills and attention to detail
• Capacity to work independently and under pressure
• International experience or exposure an asset
• Proficiency with relevant computer software an asset
• Knowledge of environmental issues, climate change, carbon credits or renewable energy an asset
• Willingness to travel domestically and internationally

Application procedure:

Applicants should send their CV and accompanying cover letter, indicating related working experience and salary expectations to admin@carbonafrica.co.ke before 10 March 2012.

The covering letter should clearly state why the applicant is interested in the position and why they believe they are best placed to fill the vacancy.

Only short-listed candidates will be contacted for an interview.

Applicants should be able to start the job soon after selection.