HUMAN RESOURCES ASSOCIATE (RECRUITMENT)

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the centre of all its efforts, the UN Women will lead and coordinate United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors. The Human Resources Centre is developing and implementing HR policies under the umbrella of UN Rules and Regulations. The Human Resources Associate will be working under the leadership of the Human Resources Specialist (Recruitment Leader) in ensure timely, fair and transparent recruitment process.

Duties and Responsibilities

Summary of key functions: Support to outreach activities; Administrative and logistical support to recruitment process; Assists with ad-hoc recruitment tasks; Other duties. Description of Duties: Provides support to all outreach activities focusing on achievement of the following results: Assistance in the identification and proposal of the mechanisms to attract suitable candidates; Contacting selected media, newspapers and magazines covering all regions, for the placement of advertisements as well as preliminary analysis of information on relevant candidates from different channels; Monitoring of the on-line application forms, responding to questions and queries related to application procedures; Processing the inflow of applications and ensuring the proper entry into the screening process; Assistance with data management for several key under-represented countries; Update and maintenance of the UN Women website about vacancies in coordination with IT. Provides administrative and logistical support to the recruitment process focusing on achievement of the following results: Preparation of interview documents for screening, interview panels and selection committee; Implementation of recruitment processes including assistance with screening of long listed candidates, and supporting interviews, including compiling interview reports for the Recruitment unit; Preparation of assessment and interview schedules, written exams, the induction and coordination of the travel arrangements to interview sites; Coordinates all travel related activities associated with Induction and Review workshops, such as, visa documentation, DSA calculations, information on hotel accommodations etc.; Preparation of submissions to Compliance Review Board (CRB) for recruitment; Logistics support to recruitment panels; Preparation of draft minutes of meetings and related memorandum and correspondence; Provision of information and support to applicants, obtaining all necessary documentation; Maintenance and update of files; Data search, compilation, provision of the necessary information and reports. Assists with the logistics ad-hoc recruitment tasks focusing on achievement of the following results: Monitoring of the on-line application forms, responding to questions and queries related to application procedures; Processing the inflow of applications and ensuring the proper entry into the screening process; Update and maintenance of the recruitment website for placement of revised on-line application; Preparation of recruitment interview documents for screening, interview panels and selection committee; Assist with the preparation of submissions to Compliance Review Board (CRB); Assist with the review and formatting of job site vacancy announcements. Other duties: Prepares presentations, briefings and training sessions regarding HR issues as required; Performs other duties as required by the HR Specialist; Provide support to the Chief-HR for specific assignments. Impact of Results: The key results have an impact on the successful execution of the recruitment strategy and in the transparent and objective implementation of HR recruitment policies.

Competencies

Core Values / Guiding Principles: Integrity: Demonstrating consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct; Cultural Sensitivity/Valuing diversity: Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity. Core Competencies: Ethics and Values: Promoting Ethics and Integrity / Creating Organizational Precedents; Organizational Awareness: Building support and political acumen; Developing and Empowering People / Coaching and Mentoring: Building staff competence, creating an environment of creativity and innovation; Working in Teams: Building and promoting effective teams; Communicating Information and Ideas: Creating and promoting enabling environment for open communication; Self-management and Emotional intelligence: Creating an emotionally intelligent organization; Conflict Management / Negotiating and Resolving Disagreements: Leveraging conflict in the interests of the organization & setting standards; Knowledge Sharing / Continuous Learning: Sharing knowledge across the organization and building a culture of knowledge sharing and learning. Functional Competencies (Related to the Post): Knowledge Management and Learning Shares knowledge and experience; Provides helpful feedback and advice to others in the office; Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills. Development and Operational Effectiveness Ability to perform a variety of specialized activities related to HR management, including selection and staffing; Strong IT skills; Ability to provide input to business processes re-engineering, implementation of new systems. Leadership and Self-Management Focuses on result for the client; Consistently approaches work with energy and a positive, constructive attitude; Demonstrates strong oral and written communication skills; Remains calm, in control and good humored even under pressure; Demonstrates openness to change and ability to manage complexities; Responds positively to critical feedback and differing points of view.

Required Skills and Experience

Education: Secondary Education with specialized certification in HR; University Degree in HR, Business or Public Administration would be desirable, but it is not a requirement; Must have passed the United Nations Administrative Support Assessment Test (ASAT). Experience: 6 years of progressively responsible HR and/or administrative experience is required at the national or international level; Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems. Language Requirements: Fluency in English is required; Fluency in other UN languages an advantage. Note: In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment. All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.