CLEARING ASSISTANT WANTED AT MEDICAL STORES DEPARTMENT

Medical Stores Department (MSD) is a non-profit making and an autonomous strategic
government drug store under the Ministry of Health Community Development, Gender, Elderly
and Children which was established by an Act of Parliament No.13 of 1993 with an objective of
developing and maintaining an efficient and cost – effective system of procurement, storage and
distribution of approved medicine and other medical supplies required for use by the public health
facilities.

It has a zonal network all over the country directly serving 6000 health facilities through an
Integrated Logistical System.

vision
Centre of excellence for health commodities supply chain in Africa.

Mission
To make quality health products accessible to all public health facilities in Tanzania.

MSD is at very exciting stage of its reforms towards enhancing its operations, systems and
processes as a professional supply chain organization; Driven by the belief that our supply chain
must be agile and flexible in order to meet the challenges put forth by the operating environment
that is full of uncertainties and dynamic elements.

MSD is now looking for skilled, innovative and motivated Tanzanians to implement these
structural changes in order to attain the objectives of the medium terms strategic plan.

JOB TITLE: CLEARING ASSISTANT- DECLARATION

DEPARTMENT: DIRECTORATE OF PROCUREMENT

REPORTS TO: CLEARING OFFICER

GRADE: MSDS 2

SUPERVISES: NONE

KEY DUTIES:
1. Opens file for every incoming ships/aircrafts on which a shipment for MSD is manifested.
2. Confirming vessels arrival time to Operation department for payment purposes and release
payment requisitions for timely customs and shipping line documentation prior to vessels
arrival.
3. To do proper item classification (item’s HS code classification), process customs
declaration through Tanzania Customs Integrated System (TANCIS) and upload it for final
customs assessment.
4. To process online TFDA import/export permit application and other import permit (i.e
TBS, Atomic Enegy and Tanzania Diary Board) timely.
5. Prepares all customs documents, and Central Freight Bureau and MSD documents required
in receipt of such consignment.
6. Prepares documents related to duty, taxes and other charges arising from overseas items
7. Perform and implement all custom clearance activities such as following upcoming
Shipment, documents transactions in accordance with the clearing and forwarding of
sea/airway freight policies, procedures and customs laws.
8. Make available supporting documents required for clearance such as shipping guarantees
requisitions and ensure on time submission and follow up for immediate clearance
9. Following up with the Freight Forwarders, couriers and shipping lines for freight
quotations and price lists for inbound and outbound shipments.
10. Coordinating with the Warehouse to ensure that copy of shipping documents have been
forwarded to the warehouse for proper receiving.
11. Keeping records of all demurrages, detentions and follow up with the concerned buyers for
settlements and implements preventive actions to avoid customs penalties.
12. Perform any other official duty as may be assigned by supervisor

KNOWLEDGE/SKILLS/EXPERIENCE
 Holder of Diploma in Clearing and Forwarding or equivalent qualification from a
recognized institution
 2 years working experience

COMPETENCIES
 Clearing and forwarding skills

Communication Skills
 Custom duty and regulations awareness
 Records management skills

Remuneration
An attractive package will be offered to the successful candidate for the above position.

TERMS AND CONDITIONS: The position attracts permanent and pensionable contract.

MODE OF APPLICATION:
Interested Tanzanians who meet the minimum requirements of the above position should send their
application letters stating how they meet the positions requirements in writing, a CV listing names
and contacts of 3 work related referees, 2 current passport size photographs, and copies of their
certificates to the address below not later than November 6, 2017. Only shortlisted candidates will
be contacted.

All applications should be sent by post, courier, or delivered to:

Director General,
Medical Stores Department,
P.O.Box 9081,
Dar es Salaam.

 MSD is an equal opportunity employer, women as well as people with disability are
encouraged to apply.

Note: This advertisement is also available in MSD website: www.msd.go.tz