UMATI Personal Assistant to the Executive Director

UMATI is a voluntary, non-profit organization established in 1959 which deals with Sexual and Reproductive Health. UMATI is affiliated to International Planned parenthood Federation (IPPF). The Association has equal employment opportunity and is intending to fill the posts mentioned below at its Head Office based in Dar-es-Salaam.
Job Purpose
To assist the Executive Director with administrative and secretarial functions
Key Tasks
Management of Executive Director's diary & appointments
Manage and coordinate all incoming and outgoing mails including letters, faxes and emails and that are promptly routed to proper end user.
Making travel arrangements, reservations of the Executive Director
Handling telephone calls, inquiries and taking messages from callers appropriately
To request all stationeries and office requirements for smooth office operations
Performing any other duties as may be instructed by the Executive Director
Education and Qualification
A level or 0 level Secondary education
Should have certificate in Secretarial and office management duties a minimum of 2 years in similar position
Computer literate (Microsoft Office, Excel & Power point)    .         .
Proven ability to work under pressure, tight deadlines and independent.
Skills
Skills in Customer care and Management
Excellent in communication skills both verbal and written (English & Kiswahili).

Application Instructions:
Candidates who meet the above requirements should forward application letter to
The Executive Director
UMATI,
P.O.Box 1372
Dar-es-Salaam

Not later than two weeks from the date of the advertisement. The application to include CV, Names of three reliable referees and their daytime telephone /mobile numbers and email addresses, Copies of academic certificates. Applications received after the above will not be considered. Only short listed candidates shall be contacted.