National Gender and Equality Commission Jobs

The National Gender and Equality Commission is a constitutional commission established by an Act of Parliament on the 30th of August 2011 to promote the integration of the principles of equality and freedom from discrimination in national and county policies, laws and administrative regulations.

In order to strengthen the capacity of the Commission, we are seeking to recruit suitably qualified and highly committed individuals to fill the following positions within the Commission.

Regional Gender Coordinator

Ref: NGEC/AD/06/2012

Seven (7) Posts

Reporting to the Deputy Commission Secretary, Regional Gender Coordinators will be responsible for the implementation of workplans for National Gender and Equality Commission (NGEC) branches in Mombasa, Garissa, Kisumu, Nyeri, Nakuru, Embu and Kakamega.

Duties and Responsibilities

• Preparation and implementation of workplans for NGEC Branch
• Coordination of the activities of NGEC Branch
• Preparation of proposal for sourcing funds
• Preparation of budget for NGEC Branch
• Facilitate and establish strategic linkages with stakeholders
• Preparation of quarterly and annual reports
• Organization of workshops, conferences and seminars
• Management of NGEC Branch
• Monitoring and Evaluation of the implementation of Commission Programmes at NGEC Branch

Qualifications and Experience

• Bachelors Degree in Social Sciences or its equivalent from a recognized University
• Three (3) years working experience in a senior management position
• Demonstrate a thorough and comprehensive knowledge of Gender and Equality issues
• Excellent communication skills
• Must be computer literate

7. Accounts Assistant

Ref: NGEC/AD/07/2012

Two (2) Posts

Reporting to the Accountant, the successful candidate will be responsible for processing of payments and maintenance of documents and books of accounts:

Duties and Responsibilities

• Maintaining books of accounts;
• Preparation and verification of payment vouchers
• Balancing of cashbooks, imprest, advances and ledgers
• Processing payments and documents such as invoices, employee reimbursements
• Posting of financial data to appropriate accounts in an Automated Accounts System
• File and retrieve records and reports
• Management of payables;
• Preparation of periodical financial reports;
• Preparation of bank reconciliations for projects and general accounts;
• Petty cash management;
• Maintenance of cheque register and assets register;
• Preparation of payment vouchers;
• Preparation of Income Tax Returns.

Qualifications and Experience

• Bachelors Degree in Commerce (Accounting Option) or its equivalent from a recognized institution
• CPA II or its equivalent;
• Must have two (2) years working experience in a busy accounts department;
• Must be computer literate;
• Knowledge of computer accounting packages e.g. SAGE/Quickbooks will be an added advantage.
  

8. Store Clerk

Ref: NGEC/AD/08/2012

One (1) Post

Reporting to the Procurement Officer, the Store Clerk will be responsible for receiving, inspecting, storing and distributing of all supplies and equipment of the Commission.

Duties and Responsibilities

• Receiving all equipment and supplies purchased by the Commission
• Inspecting all equipment and supplies
• Storing all supplies purchased by the Commission
• Distributing all supplies to various offices within the Commission
• Notifying the Procurement Officer of depletion of stock
• Receiving requisitions from Commission Staff
• Receiving and issuing stores
• Maintaining inventory of stores and equipment of the Commission
• Records management

Qualifications and Experience

• Diploma in Supplies Management from a recognized institution;
• Knowledge of methods and practices used in storing, maintaining and issuing stores
• Knowledge of Public Procurement and Disposal Act and Regulations
• Two (2) years working experience in a busy Procurement Department
• Ability to maintain systematic stock records and inventories
• Knowledge of computer applications such as spreadsheets, word processing, email and database softwares

9. Accounts Clerk

Ref: NGEC/AD/09/2012

One (1) Post

Duties and Responsibilities

• Assisting the Accountant in maintaining efficient and accurate Accounting records
• Balancing cash books on daily basis
• Preparation of cheques for payments
• Payment of authorized vouchers
• Preparing revenue returns
• Maintaining accurate cash records
• Performance of clerical duties
• Receiving and processing all invoices and requests for payments
• Dealing with daily transactions for petty cash and ensuring that reconciliations are completed on daily basis
• Voucher preparation and examination
• Records management

Qualifications and Experience

• CPA II or its equivalent professional qualification
• Computer literacy
• Two (2) years working experience in a busy Accounting Department
• Be of unquestionable reputation
• Be able to work under minimum supervision

10. Executive Administrative Assistant

Ref: NGEC/AD/10/2012

Two (2) Posts

Duties and Responsibilities

• Handling telephone calls and enquires for effective communication
• Drafting and typing routine correspondence for message delivery
• Making appointments to facilitate successful meetings and deliberations
• Maintaining effective filing system for storage and retrieval of information
• Ensuring cleanliness and orderliness of office for hygiene and comfort
• Organizing travelling logistics for convenience and successful itineraries
• Following up correspondence and reports for effective communications
• Documenting minutes for record and information
• Data processing of documents
• Ensuring security of office records, equipment and documents including classified materials
• Preparation of responses to basic routine correspondence
• Managing the office and appointments

Qualifications and Experience

• Diploma in Secretarial Studies from a recognized institution
• Two (2) years working experience in a similar position
• Must have good customer care, organizational skills and positive attitude
• Must have excellent computer skills, interpersonal relations skills and communication skills
• Must be of high integrity

11. Front Office Assistant

Ref: NGEC/AD/11/2012

Two (2) Posts

Duties and Responsibilities

• Handling telephone calls and enquiries at the reception
• Ensuring cleanliness and orderliness at the reception
• Receiving and recording all incoming mails
• Dispatching outgoing mails
• Management of front office
• Operation of the Switch Board at the reception

Qualifications and Experience

• Kenya Certificate of Secondary Education (KCSE) minimum mean Grate C-
• Certificate in Front Office Management from a recognized institution
• Two (2) years working experience in Front Office Management
• Must have good customer care, organizational skills and positive attitude
• Must have excellent computer skills, interpersonal relations and communication skills

1. Deputy Commission Secretary

Ref: NGEC/AD/01/2012

One (1) Post

Reporting to the Commission Secretary/Chief Executive officer, the Deputy Commission Secretary shall be responsible for development and implementation of strategic plans, strategies, policies and work plans in order to achieve the vision, mission and mandate of the Commission

Duties and Responsibilities

• To provide leadership to a team of Programme Officers so as to achieve the mandate of the Commission
• To develop and implement the strategic plan, policies, strategies, work plans and budget of the Commission
• To coordinate the implementation, monitoring and evaluation of the various programmes of the Commission
• To ensure the implementation of a result based management process so as to monitor key result areas and outcomes both internally and externally

Qualifications and Experience

• Bachelors Degree in Social Sciences from a recognized University.
• Masters Degree or its equivalent
• At least ten (10) years working experience in leadership position at senior management level in a public service or private sector organization
• Demonstrated commitment to Gender and Equality issues
• Knowledge of gender and development and implementation of strategic plans, policies, strategies, work plan and budgets
• Has strategic planning, monitoring and evaluation as well as financial management skills
• Meets the requirements of chapter six (6) of the Constitution of Kenya 2010
• Demonstrates good understanding of the Constitution of Kenya 2010
• Demonstrates good understanding of the social, political and economic situation in Kenya
• A creative and astute planner, innovative in workflow design and management
• Effective communicator with excellent negotiation and people leadership skills

2. Human Resource and Administration Manager

Ref: NGEC/AD/02/2012

One (1) Post

Reporting to the Commission Secretary/CEO, Human Resource and Administration Manager
will be the head of Human Resource and Administration Department and will be responsible
for driving the Human Resource strategy and ensuring operational efficiency and delivery of
services:

Duties and Responsibilities

• Oversee all recruitment matters, promotions, remuneration, staff training and development, staff welfare, industrial relation matters and performance management
• Ensuring proper design and maintenance of Human Resources Information Systems
• Managing the Human Resource function through effective teamwork
• Ensuring regular review of terms and conditions of service for staff
• Ensuring professional career planning and succession management
• Overseeing management of administration services, namely office services, registry services, management of assets and other allied functions
• Provision and design of appropriate human resources management and administrative policies, procedures and processes to ensure that they are compliant with labour laws
• Ensuring high standards of discipline among staff and that disciplinary procedures are applied uniformly and fairly
• Ensuring proper implementation for staff retirement and pension schemes
• Payroll management and performance management
• Planning, organization, administration and control of activities of Human Resource Department
• Implementation of Human Resources Policies, rules and regulations

Qualifications and Experience

• Bachelors Degree in Social Sciences from a recognized University
• Masters Degree in Human Resources Management or its equivalent
• CPS (K) or its equivalent
• Must have at least five (5) years working experience in Human Resource Management at a Senior Management level
• Must be a member of the Institute of Human Resource Management
• Strong Communication and interpersonal skills
• Proven track record in leadership and management at senior level
• Excellent communication skills and computer literacy

3. Finance Manager

Ref: NGEC/AD/03/2012

One (1) Post

Reporting to the Commission Secretary/CEO the Finance Manager will be responsible for designing, planning and coordination of all aspects of financial management of the Commission.

Duties and Responsibilities

• To plan, design and coordinate all aspects of financial management of the Commission
• To manage the implementation of sound financial and accounting control systems and procedures in accordance with the standing financial instructions approved by the Board
• To advise the Commission Secretary/Chief Executive Officer and the Board on the financial plan including preparation of estimates of income and additional sources of revenue
• To put in place systems for control of expenditure and development of capital plan in accordance with strategic plan
• To prepare financial information including the establishment and maintenance of effective control systems for preparation of monthly, quarterly and annual management and consolidated accounts for the Commission
• To maintain good working relationships with financial institutions and banks
• Prepare financial statements, government and donor financial reports
• Coordination of the external audit
• Supervision of accounts support staff

Qualifications and Experience

• B.Com (Accounting Option) or its equivalent from a recognized University
• MBA or its equivalent
• CPA(K) or its equivalent
• Minimum five (5) years experience of proven track record in accounting and financial management systems in public and private institutions or donor funded programs
• Proven ability to mentor, motivate and work as part of a team
• Should have good knowledge and understanding of Computerized Accounting System

4. Programme Officer

Ref: NGEC/AD/04/2012

Four (4) Posts

Reporting to the Deputy Commission Secretary, the Programme Officer will be responsible
for the preparation and implementation of workplans in order to achieve the mission of the
Commission.

Duties and Responsibilities

• Prepare and implement workplans
• Prepare proposals for sourcing funds;
• Prepare budget proposals for the implementation of annual workplans;
• Facilitate and establish strategic linkages with development partners and stakeholders;
• Prepare quarterly and annual reports;
• Organize workshops, conferences and seminars; and
• Monitor and evaluate the implementation of Commission programmes.

Qualifications and Experience

• Bachelor’s Degree in Social Sciences and a Masters Degree in Gender and Development or any other relevant field from a recognized University;
• A minimum of 3 years working experience in a senior management position in the field of gender, human rights, development and governance;
• Demonstrate a thorough and comprehensive understanding of gender issues and knowledge of project design and development;
• Excellent communication skills
• Must be computer literate.

5. Human Resource and Administration Officer

Ref: NGEC/05/2012

One (1) Post

Reporting to the Human Resource and Administration Manager, the successful candidate shall perform the following functions among other duties:

Duties and Responsibilities

• Ensure proper maintenance of Human Resource records
• Administration of employee benefits as per Commission Policy
• Processing of employees claims
• Ensuring that employees queries are attended to promptly and appropriate advice and guidance given on Human Resource issues
• Ensure recruitment and induction of new employees is done as per approved Commission procedures
• Implementation of approved disciplinary policy

Qualifications and Experience

• Bachelor’s degree in Human Resource Management from a recognized University
• At least three (3) years work experience in a busy Human Resource Department
• Excellent inter personal and communication skills
• Ability to work independently as well as in a team
• Highly effective planning, organizational and multi-tasking skills with a positive attitude
• Proficient in Microsoft office packages
• CPS II
• Knowledge of relevant HRMIS is an added advantage

Applications including a detailed Curriculum Vitae, photocopies of Certificates, present salary, expected salary, names and contacts of three referees should be addressed to: -

Commission Secretary/CEO
National Gender and Equality Commission
P O Box 27512 – 00506
Nairobi

so as to reach him not later than Thursday 5th April, 2012.

Only shortlisted applicants will be notified.