Procurement Officer and Procurement Assistant

The Kenya National Commission on Human Rights (KNCHR) is an independent National Human Rights Institution created by Article 59 of the Constitution of Kenya 2010 and established by the Government of Kenya through an Act of Parliament (the Kenya National Commission on Human Rights Act, 2011) and under the United Nations Paris Principles.

KNCHR’s mandate includes furthering the protection and promotion of human rights in Kenya, acting as a watchdog over the Government in the area of human rights, and the provision of leadership in moving the country towards a human rights state.

KNCHR fulfils its human rights mandate through a number of programmes, including Research and Compliance, Public Education and Training, Complaints and Investigations, Redress and Economic, Social and Cultural Rights.

The Commission’s main office is in Nairobi with two regional offices in Wajir and Kitale. Officers may serve in the Head Office or in any of the regional offices.

KNCHR hereby invites applications for the following position in its head office:

Procurement Officer I

Ref: HR/ADMIN/PO/012/1

Reports To: Senior Procurement Officer

Location: Head Office

Duration: 5 Years Contract

Salary Range: Kshs. 63,988 – Kshs 89,746

Key duties and responsibilities:

• Implement internal controls, policies and procedures to ensure compliance with procurement control procedures.
• Receive approved requisitions and prepare and dispatch local purchase orders (LPOs) as needed for provisions and follow-up to ensure timely delivery.
• Ensure quality products and services are sourced and supplied at the best prices and generate purchase reports as required.
• Monitor unfilled orders and if necessary consult the Senior Procurement Officer for guidance on alternative suppliers.
• Verify bills/invoices against orders before forwarding for authorisation and for payment.
• Participate in conducting regular market surveys on prices.
• Maintain and update records including files, supplier/contractor databases, and contract documents.
• Maintain good working relationships with suppliers and ensure regular and effective communication to ensure that ordered goods or services are delivered within the agreed delivery time and specifications

Skills, Experience & Academic Qualifications

• A degree in Business Administration with specialization in supply chain management or a relevant field
• Post-graduate Diploma in Procurement or equivalent qualification
• At least 3 years’ work experience in a similar role
• Must be a Member of the Kenya Institute of Supplies Management (KISM) or a recognized procurement professional body.
• Be conversant with the Public Procurement Act and Regulations

Procurement Assistant

Ref: HR/ADMIN/PA/012/2

Reports To: Senior Procurement Officer

Location: Head Office

Duration: 5 Years Contract

Salary Range: Kshs. 35,917– Kshs 50,375

Key duties and responsibilities:

• Assists in the preparation of Request for Quotation (RFQ), tender documents, contractual agreements and purchase orders in accordance with KNCHR procurement guidelines.
• Assists in maintaining and managing good supplier relationships.
• Assists in market surveys for the latest market price trends and conditions.
• Assists in ensuring that accurate procurement records are maintained, including all actions and documents for Safeguards the integrity of procurement documents, upholding confidentiality and privacy in the course of duty.
• Follow up, preparing and availing reports on pending purchase orders/activities on demand.
• Assisting supplier performance evaluation and rating and recommend action on poor performance.
• Coordinate the receiving and inspection of goods and services
• Assists in handling supplier payment documents in liaison with stores and Accounts.
• Performing any other delegated assignments as required.

Skills, Experience & Academic Qualifications

• A Higher Diploma or Diploma in purchasing and supplies management- CIPS LEVEL 4 or any equivalent from a recognized
• At least one year post qualification continuous experience in similar role.
• Be a member of a Kenya Institute of Supplies Management institute..
• Be conversant with the Public Procurement Act and Regulations
• Computer literacy especially Microsoft word processing and spreadsheet.

In addition the suitable candidates for the above positions should possess the following skills and attributes:-

• Basic understanding of human rights
• Very good report writing and presentation skills
• Excellent interpersonal communication and people management skills
• Flexibility and adaptability with a high degree of integrity
• Excellent computer skills in various computer packages
• Ability and readiness to work under pressure for and work long/odd hours
• Ability to build and maintain positive working relationships with colleagues, service providers and suppliers and other stakeholders.

KNCHR is an equal opportunity employer and offers a competitive remuneration commensurate to qualifications and experience.

If you possess the above qualities for any of the positions, please send your application Cleary indicating the position and the Ref No. on both the letter and envelope, together with a detailed C.V, a daytime telephone contact, and names and telephone contacts of three referees to reach us by 07th March 2012 to:

The Commission Secretary,
Kenya National Commission on Human Rights
Lenana Road, CVS Plaza, 1st Floor
P. O. Box 74359-00200
Nairobi.

Email: recruitments@knchr.org

Only short listed candidates will be contacted