Jobs in Kenya Feb 2012

Job Title: Senior Administrative Services Officer

Scale: KW 4

Department: Human Resources and Administrative Services

Reporting to: Human Resources and Administrative Services Manager

Qualification
  • Masters degree and a bachelor degree in Social Sciences or its equivalent from a recognized Institution.
  • Higher diploma in Human Resource Management /Personnel Management
  • Administrative course lasting not less than one(1) month
  • Proficiency in computer application from a recognized Institution.
Experience
  • Three (3) years working experience in a relevant field.
Knowledge and Skills
  • Ability to Communicate effectively
  • Good interpersonal relationship
  • Be able to work under minimum supervision
Promotion

For promotion to this grade an officer must have:-
  • Masters degree and a bachelor degree in Social Sciences or its equivalent from a recognized Institution.
  • Served in the Grade of Administrative Assistant or a comparable and relevant position in the Public Service for a minimum period of 3 years; and
  • Shown merit and ability as reflected in work performance and results.
Main Tasks

The officer will be answerable to the Human Resources and Administration Manager for the
following:-
  • Ensuring smooth provision of security, cleaning, transport, office services.
  • In charge of office accommodation
  • Maintenance of an up to date and accurate register of all equipment, furnishings, fittings and vehicles;
  • Monitor drivers conduct, Mechanics and security officers performance of their duties as required and fuel consumption.
  • Coordinate all personnel communications.
  • Planning office accommodation and lay out and allocation
  • Supervision of secretarial and other administrative personnel.
  • Liaise with the local contractors and suppliers in the discharge of maintenance of Furniture & Fittings.
  • Ensure that a high standard of cleanliness is maintained and that the gardens are kept clean and tidy in the Institutes compound
  • Maintenance of adequate insurance coverage at all times.
  • Prepare a status report on all Institutes’ assets.
  • Liaise with security service companies and ensure that there is adequate security.
Job Title: Administrative Services Assistant

Scale: KW 7

Department: Human Resources and Administrative Services

Reporting to: Senior Administrative Services Manager

Qualification
  • Diploma in Human Resource Management/Personnel Management
  • Supervisory Management /Administrative course from a recognized Institution
  • Proficiency in computer application.
Experience
  • Three (3) years working experience in a relevant field.
Knowledge and Skills
  • Ability to Communicate effectively
  • Good interpersonal relationship
  • Be able to work under minimum supervision
Main Tasks

The officer will be answerable to the Senior Administrative Services Manager for the following:-
  • Coordinating for security, cleaning, and office services.
  • Responsible of office accommodation
  • Coordinate all personnel communications.
  • Assist in Planning office accommodation and lay out
  • Supervise the work of the Institute cleaners, gardeners and security guards.
  • Ensure that a high standard of cleanliness is maintained and that the gardens are kept clean and tidy.
Job Title: Transport Officer

Scale: KW 7

Department: Human Resources and Administrative Services

Reporting to: Senior Administrative Services Officer

Qualification
  • Diploma in Fleet/ Logistics Management
  • Supervisory Management /Administrative course from a recognized Institution
  • Proficiency in computer application.
  • Certificate in Vehicle Mechanics will be an added advantage.
Experience
  • Three (3) years working experience in a relevant area.
Knowledge and Skills
  • Ability to Communicate effectively
  • Good interpersonal relationship
  • Be able to work under minimum supervision
  • Computer Literate.
Main Tasks

The officer will be answerable to the Senior Administrative Services Officer for the following:-
  • Renewal, safekeeping and authorization of work tickets
  • Safe keeping of Bon Voyage fuel cards
  • Overseeing Vehicle handover from driver to driver
  • Documentation and maintaining all transport related records.
  • Ensure Maintenance and repair of all vehicles
  • Ensuring compliance of traffic rules
  • Acquisition of vehicle insurance
  • Processing of vehicle fuel vouchers and follow up on their payments
Job Title: Human Resources Assistant

Scale: KW 7

Department: Human Resources and Administrative Services

Reporting to: Human Resource Officer

Qualification
  • K.C.S.E. Grade C- or its approved equivalent.
  • Higher Diploma in any of the following: Personnel Management/Human Resources
  • Proficiency in Computer operation.
Experience
  • Three (3) years working experience in a relevant field.
Knowledge and Skills
  • Ability to Communicate effectively
  • Good interpersonal relationship
  • Be able to work under minimum supervision
Promotion

For promotion to this grade an officer must have:-
  • Served in the Grade of Clerical Officer or a comparable and relevant position in the Public Service for a minimum period of 3 years; and
  • Shown merit and ability as reflected in work performance and results.
Main Tasks

The officer will be answerable to the Human Resource Officer for the following:-
  • recruitment, training, promotion,
  • Preparing agenda for meetings
  • Management and Maintaining the Institute payroll
  • Maintenance of departmental records and equipment inventory
  • Preparing estimates of expenditures for the office
  • Handling general Personnel matters and statistics
  • Processing cases for staff advisory and disciplinary committee
  • Maintaining personnel information/data base.
Job Title: Records Management Assistant

Scale: KW 7

Department: Human Resources and Administrative Services

Reporting to: Senior Human Resources Officer

Qualification
  • K.C.S.E. C- or its approved equivalent
  • Higher Diploma in Archives/Records Management/Library Services
  • Proficiency in Computer operation.
Experience
  • Three (3) years working experience in a relevant field.
Knowledge and Skills
  • Ability to Communicate effectively
  • Good interpersonal relationship
  • Be able to work under minimum supervision
Main Tasks

The officer will be answerable to the Senior Human Resources Officer for the following:-
  • Maintaining an efficient filing system
  • Guiding on file disposal
  • Ensuring security of files and documents, pending correspondences and bring ups
  • Maintaining file movement and other related registers
  • Preparing disposal schedules and disposing dead files in accordance with relevant government regulations.
  • General supervision of staff under him/her
  • Budgeting for the registry requirements.
  • Any other related duties in the registry.
Job Title: Executive Assistant

Scale: KW 6

Department: Directorate

Reporting to: Director

Qualifications
  • Bachelors degree in Social Science, Secretarial Management, Business Management, office management from a recognized Institution Plus the following qualifications from the Kenya National Examination Council:-
  1. Shorthand III minimum (110 WPM);
  2. Typewriting III (60 WPM);
  3. Business English III;
  4. Commerce II;
  5. Office Management III;
  6. Secretarial Duties II; and
  7. Secretarial Management Course.
  8. Advanced level of Proficiency in Computer application.
Experience
  • Three (3) years Practical Experience in Public/Private Organization.
Knowledge and Skills
  • Knowledge of Modern Office procedures
  • Good communication skills
  • Inter personal skills
Main Tasks

The officer will be answerable to the Director for the following:-
  • Responding to office matters of routine nature
  • Managing documents and files, including classified materials
  • Recording dictation in Shorthand and transcribing it in typewritten form
  • Draft and Typing of letters
  • Arranging and facilitating meetings
  • Attending to visitors including arranging for appointments
  • Making Travel arrangements for the Director
  • Effective management of office protocol and media issues
  • Maintaining up to date records of secretarial personnel
  • Administration of the office, including security of office documents and equipments.
  • Guide and supervise secretarial staff in lower grades
  • Maintaining petty cash
How to apply

All Applications should be sent to:

The Advertiser
P. O. Box 60013 - 00200
Nairobi

NB: Indicate the position (Job Title) applied for on the bottom-right side of the envelop

Applications to be submitted on or before 9th March 2012
Jobs in Kenya Feb 2012 Jobs in Kenya Feb 2012 Reviewed by Unknown on 1:25:00 AM Rating: 5

No comments:

JOBS CATEGORY

Tanzania Kenya NGO JOBS Uganda Best Jobs Consultancy Rwanda ICT JOBS Administrative United Nations Sudan Best Jobs Finance Health - Medical Engineering Ethiopia Education Agricultural Lecturer Human Resources Somalia Media Congo - Kinshasa Legal Jobs Bank Jobs Monitoring and Evaluation Mining World Vision Burundi Procurement African Barrick Gold Accountant Zambia Sales and Marketing US EMBASSY East African Community Mozambique Telecoms Research CARE International Save The Children Plan International Arusha Malawi South Sudan Oxfam Scholarships African Development Bank Finance and Administration SafariCom Aviation The Commonwealth American Embassy Sales Zanzibar Environmental Catholic Relief Services Dar es salaam USAID Operations FHI 360 UNDP Security World Bank Economist TradeMark East Africa Unicef Hospitality Managers International Rescue Committee (IRC) Restless Development Accounting Civil Engineers AMREF Morogoro Utumishi AfDB African Development Bank COOPI - Cooperazione Internazionale Driver - Logistics Path International Mwanza African Union Tigo Jobs Marketing Mbeya Teaching Au African Union PSI Population Services International Pwc PricewaterhouseCoopers East African Breweries North Mara Gold Mine ACTED Djibouti Malaria Consortium Bulyanhulu Gold Mine DFID Driver Buzwagi Gold Mine Jhpiego COMESA FINCA JOBS International Jobs Adeso Danish Refugee Council Kilimanjaro Nairobi Coca-Cola Handicap International Pact International Rio Tinto Solidarités International Tender EGPAF Elizabeth Glaser Pediatric AIDS Foundation Logistics Serengeti Breweries Ltd Nation Media Group Africare Norwegian Refugee Council Samaritan's Purse Chemonics International COUNTRY DIRECTOR ICAP of Columbia University InterShips Precision Air RwandAir Marie Stopes International (MSI) Serengeti Breweries Volunteer Climate Change IGAD Tetra Tech ARD Agriculture Jobs Dodoma Iringa One Acre Fund Project Management Clinton Health Access Initiative (CHAI Technoserve Twaweza East Africa ActionAid Lutheran World Federation SADC Secretariat Tanga Vso International ACDI/VOCA Halmashauri Agha Khan Kenya Commercial Bank World Agroforestry Centre Deloitte East Africa International Organization for Migration (IOM) COMESA Secretariat: Software Engineering Safety and Security Shinyanga Jobs Tanzania Breweries Pathfinder International World Health Organization KPMG TANROADS Tanzania Electric Supply Company British Council Futures Group KCB BANK UN-Habitat WFP World Food Programme Barclays GEITA GOLD MINING TANESCO Electrical Engineer Food and Agriculture Organization GOAL Mombasa Tabora WWF World Wide Fund for Nature Microsoft Tanzania Ports Authority East African Development Bank Family Health International (FHI) IBM EAST AFRICA IntraHealth International Mercy Corps SERIKALINI - GOVERNMENT OF TANZANIA AccessBank Community Development Jobs Data Base Management Google Africa ICAP - TZ KEMRI/CDC Program WaterAid Tanzania Auditor SNV International Stanbic Bank Amnesty Horn Relief Kampala Management Systems International (MSI) Standard Chartered Bank VETA Christian Aid DIAMOND TRUST BANK Helen Keller International Help Age Mtwara Uganda Telecom Airtel Africa Equity Bank Internships Marie Stopes TCRA Web Development B B C WORLD SERVICE Human Rights Kigali Makerere University Nile Basin Initiative Kenyatta University Kigoma Mzumbe University NSSF National Social Security Fund Nile Breweries Limited Tulawaka Gold Mine University of Nairobi kenya Airways Bank of Tanzania Graduates MTN Muhimbili National Hospital Nepad Partners in Health Room to Read SUMATRA UNWOMEN African Wildlife foundation (AWF) KEMRI Kagera Librarian MENTOR Initiative Trainee USAILI - INTERVIEW Uiversity of Nairobi WaterAid International icipe Project CAFOD - Catholic Agency for Overseas Development Egerton University EngenderHealth Goal Ireland Kenyan Banks Lake Victoria Basin Commission Peace Corps TANAPA TASAF Tanzania Social Action Fund Zanzibar University ACB AKIBA COMMERCIAL BANK AGRA Alliance for a Green Revolution in Africa Advans Bank Ethiopian Airlines Freedom House IITA International Institute of Tropical Agriculture Legal Moshi NMB BANK Resolute Tanzania Singida Uganda Uganda National Roads Authority University of Dar es salaam University of Dodoma British High Commission ChildFund EWURA FilmAid International NECTA TPDC Tanzania Civil Aviation Authority (TCAA) United States International University World Concern Aga Khan Foundation CBA Commercial Bank of Africa Ecomist Ernst and Young IUCN International Union for Conservation of Nature International Medical Corps Islamic Relief Kakira Sugar Musoma National Institute for Medical Research OPEN UNIVERSITY OF TANZANIA Relief International TAA Tanzania Airports Authority Trócaire Uganda Revenue Authority VODACOM TANZANIA VSF Belgium Architects Hivos IFC International Finance Corporation Ifakara Health Institute Inoorero University International Commercial Bank Kenya Red Cross Society MADEREVA Medical Oil and Gas Pwani University College SOKOINE UNIVERSITY Tumaini University Water Engineering AWF African Wildlife Foundation Acacia Mining Accounts African Virtual University Altima Africa Ardhi University Bank of Uganda Business Development Concultancy Del Monte Kenya Embassies Kenya Airports Authority Lake Victoria South Water Services Board Mara National Bank of Commerce RECORDS MANAGEMENT JOBS RUKWA Ruvuma Search for Common Ground Songea TTCL Tanzania Telecommunications Company Limited Unilever War Child International Zinduka Afrika ACORD AKU ​Aga Khan University Africa Nazarene University Africa Rice Center (AfricaRice) Aga Khan Health Services CRDB BANK Commercial Bank of Africa Daraja Tanzania Engineers Registration Board (ERB) Fina Bank International Potato Center International Potato Center (CIP) Intrahealth Jomo Kenyatta University Kilimanjaro Christian Medical Centre Kyambogo University Lindi Jobs MCL Mwananchi Communications MUHAS-harvad Moi University NBC BANK National University of Rwanda Ngorongoro Conservation Area Authority Njombe Nuru International Nzoia sugar Company RTI International SUA SOKOINE UNIVERSITY OF AGRICULTURE THE LAW SCHOOL OF TANZANIA TRA Tanzania Revenue Authority Tanzania Postal Bank The Foundation For Civil Society Udhamini wa Masomo Western Union AIR TANZANIA Action Against Hunger (ACF) Agricultural Society of Kenya BRALIRWA Bondo University College Caritas Comoros Concern Worldwide Conservation Jobs Consolidated Bank of Kenya DHL Express Ewaso Ngiro South River Basin Development Authority Geologist Gulf African Bank INSTITUTE OF ADULT EDUCATION Jomo Kenyatta University of Agriculture and Technology Kabale University Kabale University (KAB) Kenya Ports Authority KickStart International MORUWASA Morogoro Urban Water and Sanitation Authority MSH Management Sciences for Health Mumias Sugar Company Nairobi Hospital Nkumba University Rural Electrification Agency SOKINE UNIVERSITY SONGWE STAMIGOLD Stores TACAIDS TARURA TCU Tanzania Commission for Universities Tullow Oil World Lung Foundation (WLF) ALAF Limited Aga Khan Development Network (AKDN) Aga Khan Hospital Air Malawi American Refuge Committee BENKI YA POSTA - TPB BANK BTC Belgian Technical Cooperation Bhttp://www.blogger.com/img/blank.gifank of Tanzania Bioversity International CHF International Customer Service Jobs DANGOTE DIT DAR ES SALAAM INSTITUTE OF TECHNOLOGY Danida Dar es Salaam Institute of Technology Daystar University ECOBANK ETDCO Electrical Transmission and Distribution Construction and Maintenance Company European Union IFM INSTITUTE OF FINANCE MANAGEMENT INSURANCE JOBS - BIMA ITECH Internews® Network KUITWA KAZINI Kenya Accreditation Service Kenya Polytechnic University College Kilombero Sugar Company Kisii University College Kisumu Laboratory Jobs MSD MEDICAL STORES DEPARTMENT MSF Switzerland Management Sciences for Health Manyara Maseno University Ministry of State for Planning Muteesa 1 Royal University Médecins Sans Frontières NIDA National Identification Authority Narok University College OSHA Occupational safety and Health Authority Open Society Initiative for Eastern Africa (OSIEA) PA PAC PEPSI POLICE - POLISI Petroleum EngineerS RWANDA HOUSING AUTHORITY Seychelles Songas TBC TANZANIA BROADCASTING CORPORATION TBS TANZANIA BUREAU OF STANDARDS TFDA TANZANIA FOOD AND DRUGS AUTHORITY TIB - Tanzania Investment Bank Tanzania Mortagage Refinance Company Tanzania Teachers’ Union Transmara Sugar Company Tropical Pesticides Research Institute Tumba College of Technology Twiga Cement UNESCO UNOCHA Umma University University WRP Walter Reed Project ZANTEL ao uga
Powered by Blogger.