SUPERVISOR
Director, Field Office Finance & Administration
BACKGROUND
IYF is a global non-profit organization, working in close to 80 countries and territories to improve the conditions and prospects for young people where they live, work and play. Established in 1990 to bring worldwide resources to young people in need, IYF works with hundreds of companies, foundations and civil society organizations to strengthen and “scale-up” existing programs that are making a positive and lasting difference in young lives. Over the past 20 years, IYF and its global network of in-country partners have helped millions of young people gain access to the life skills, education, health information, job training and opportunities critical to their success.
SUMMARY DESCRIPTION
The International Youth Foundation (IYF) is recruiting to fill the position of Finance and Administration Manager to join a team of professionals to work on cross cutting multi-million, multi- year youth projects in Tanzania. The Finance and Administration Manager is responsible for overall finance and administration management of the Tanzania office programs, ensuring strict adherence to IYF’s accounting policies and procedures.
TASKS
The Finance and Administration Manager will:
Accounting/Finance
- Ensure compliance and consistency with IYF policies and procedures, as well as compliance with the terms and conditions of any donor agreements governing the work in the office.
- Record and account for daily transactions, ensuring accuracy and completeness of required files and supporting documentation serving as evidence of transactions.
- Ensure sound cash management of local bank accounts and maintains petty cash fund.
- Process cash disbursements in accordance with financial management policies and established approval levels.
- Process payroll, remits tax and other government contributions and reports to local agencies.
- Responsible for full accounts payable function from procurement through payment of invoices.
- Process employee expense reimbursements.
- Ensure timely payment to all IYF payees and maintains sufficient and complete payee files.
- Prepare monthly financial reports for IYF Baltimore and internal management reports containing budget to actual expenditure information.
- Perform month-end closing and year-end duties such as reconciliations, VAT reimbursements, inventory lists, etc.
- Responsible for procurement activities in accordance with IYF procurement policy.
- Prepare and submit reports and filings in compliance with local government laws.
- Provide assistance to program staff in office and project budget preparation.
Office Operations/Administration
- Responsible for all matters related to the operations and administration of the office.
- Ensure registration requirements are kept current at all times and files statutory returns and renewals.
- Manage office lease to make sure it is current and amendments are processed as required.
- Oversee administration of human resources, including but not limited to, maintaining personnel files, assisting with recruitments and orientation procedures, purchasing and maintaining adequate health and other insurance policies, etc.
- Manage local information technology contract ensuring infrastructure needs of the office are met, including properly functioning IT equipment, routine maintenance, security over IT (anti-virus software and regular backups).
- Maintain office files.
- Carry out any other tasks as assigned by the Director, Field Office Finance & Administration at IYF-Baltimore.
REQUIRED EXPERIENCE & QUALIFICATIONS
- Minimum of a bachelor’s degree in Accounting and 10 years of relevant work experience.
- Minimum of 7 years experience working in the Country Finance Officer role on accounting/financial management of development programs with international, non-profit organizations (larger than $5 million), as well as multi-office, multi-national environment. Experience in Tanzania required. Other overseas office experience preferable.
- Three to five years experience providing administrative support to an international organization, including dealing with good procurement, contracts management, and HR related matters.
- Substantial financial management experience on USAID contracts/cooperative agreements, including USAID rules and regulations, procedural and reporting requirements.
- Experience in financially managing USAID-funded programs.
- Knowledge of QuickBooks multi-currency accounting software (field based accounting).
- Experience with computerized accounting and strong organizational and leadership skills.
- Excellent oral and written English and Swahili fluency required. Proficiency in local/other language a plus.
DESIRED SKILLS & QUALIFICATIONS
- Master’s degree or recognized professional degree, such as CPA.
- Knowledge of U.S., IFRS, and local accounting practices and relevant laws.
APPLICATIONS INSTRUCTIONS
Please email CV and Cover Letter to jobs@iyfnet.org with “Finance & Administration Manager - Tanzania” in the subject line. Deadline to submit is December 1, 2010. Please note only finalists will be contacted. No phone calls please. International Youth Foundation is an Equal Opportunity Employer.
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