Assistant Country Director Systems (HARGEISA SOMALILAND)

Reports to: The ACD-Systems will report to the Country Director in Nairobi, Kenya.

Job Location: This position will be located at Hargeisa (Somaliland) with frequent travel to Mogadishu and Nairobi

Contract Details: Grade C Unaccompanied 2 years

Job Purpose: The Assistant Country Director (ACD) systems is responsible for the overall development and management of Concern Somalia’s support functions, which comprise administration, HR, IT, logistics and transport. This includes ensuring that appropriate systems are in place which responds to program needs and ensures effective and efficient use of Concern’s resources. Specific responsibility is to mentor and provide guidance to support staff for an effective administrative, logistics, transport systems in place and maintained.

Main duties & Responsibilities
General •As a member of the Senior Management Team, assist the Country Director in the effective and efficient management and development of the country program •Contribute to the development of country strategic plan, policies and procedures that are in line with those of Concern Worldwide •Ensure effective and efficient systems management and development •Ensure that systems documents are prepared, regularly updated and communicated within the organisation. •Provide ongoing systems support, training and advice for systems and programs/projects.

HR Management and Development •Manage all aspects of human resource management for all national and international staff including but not limited to: recruitment, contracting, training, monitoring, and reporting •Lead and support the HR, Logistics and IT teams to deliver high quality support for the program •Ensuring HR policy and procedures are reviewed routinely, and kept up to date, incorporating best HR practice, in line with Concern Worldwide organizational policy and following local labor legislation. •Ensure competent and high caliber human resources are attracted and retained to achieve organizational objectives •Oversee HR plans and monitor achievement of HR related goals •Oversee development and implementation of the performance appraisal system •Identify training needs for support function staff, and work with direct reports, coach and train in order to develop their own management skills •Liaise with Dublin-based HR focal point and ensure that HR policies are implemented •Engage in team building activities and motivating teams to give quality performance •Oversee compliance with employment standards and legal processes including permits for international staff •Ensure staff comply to the Programme Participants Protection Policy (P4), Code of Conduct and HAP standards

Logistics •Ensure logs system is in accordance with Concern Worldwide’s procedures and policies •Develop and oversee the implementation of Logistics policies and procedures for purchasing , delivery storage, communications and transport •Ensure procurement procedure complies with Concern and donor procedures •Ensure efficient procurement of goods and services and as per Concern and donors requirements •Ensure value for money for the programme and justifiable use of donor funds. •Be part of the purchasing committee and strengthen the capacity of its members •Develop tender and contract documents in line with organisational procedures •Conduct spot checks on transactions and have a particular responsibility towards maintaining transparency and accountability within logistics and procurement •Ensure smooth management of Concern’s vehicles – both own and rented •Develop a country specific transport policy and procedures, and oversee its implementation •Ensure safe, reliable and efficient transportation for staff.

Administration •Design, implement, manage and ensure maintenance of appropriate administrative systems and procedures in line with Concern Worldwide policies and procedures and for the achievement of programme goals and plans •Standardize and streamline administration routines in all programme offices •Oversee the purchase of office equipment and supplies •Ensure all office equipment are well maintained, appropriately utilised and that appropriate schedule of replacement in maintained
•Identify gaps and build capacity of administration staff •Ensure all necessary agreements, work permits and licenses necessary for Concern’s operations are in place •Conduct regular meetings with staff to ensure compliance with administrative practices •Ensuring compliance with relevant Somalia/Somaliland legal framework in all contractual, financial, labor and taxation matters. •Ensure Concern offices and houses conform to recommended security, health and safety standards •Undertakes monitoring visits to programme areas and provides feedback to managers + staff •Ensure that Concern system retains its capacity to respond to emergencies within its programme areas and is expected to take a supporting role to programmes in any emergency responses within the programme areas. •To ensure appropriate controls are in place for optimal use of financial and material resources within the organization.

IT and Communications •Ensure effective IT systems for communication and data management •Ensure Concern’s IT policy and procedures are in place and followed properly •Develop capacity to operate and manage IT systems in all offices •Oversee the establishment, maintenance, development and security of all Concern Somalia/Somaliland IT equipment and systems •Manage the implementation of IT policies and procedures including the roll out of IT user regulations, which all personnel must sign and adhere thereto •Ensure all Concern Somalia/Somaliland assets are recorded, managed and monitored in line with Concern’s organisational best practice

Other duties: •Carry out other duties as may be reasonably required by the Country Director in addition to the above. One area which requires support is that of documentation in programmes and systems and general information management.

Person specification:

Essential:

•Masters degree in a relevant subject (e.g. Business Administration, Human Resources, supply chain management or any other relevant disciplines ) •Masters degree in a relevant subject (e.g. Business Administration, Human Resources, supply chain management or any other relevant disciplines ) •At least 5 years progressively responsible professional work experience in a senior position within an international development organisation/NGO. •Excellent knowledge and proven experience of implementing Administration, Logistics, Human Resources and IT systems within the not for profit sector. •Experience of managing a large team of senior staff. •Experience working with local partner organizations. •Problem Solving and Decision Making skill. •Excellent English Language (both written and spoken). •Excellent Information Technology (MS Office, Internet) skills

Desirable:

•Knowledge of Concern systems and procedures •Previous experience in a similar capacity •Presentation Skills •Development Orientation •Strong management skills

Please note that due to the urgency of this position, applications will be short listed and interviewed on a regular basis.

How to apply:

All applications should be submitted through our website at www.concern.net/jobs by indicating the reference: CON/SA/ACD

Application deadline is ongoing.

Assistant Country Director Systems (HARGEISA SOMALILAND) Assistant Country Director Systems (HARGEISA SOMALILAND) Reviewed by Unknown on 11:18:00 AM Rating: 5

No comments:

JOBS CATEGORY

Tanzania Kenya NGO JOBS Uganda Best Jobs Consultancy Rwanda ICT JOBS Administrative United Nations Sudan Best Jobs Finance Health - Medical Engineering Ethiopia Education Agricultural Lecturer Human Resources Somalia Media Congo - Kinshasa Legal Jobs Bank Jobs Monitoring and Evaluation Mining World Vision Burundi Procurement African Barrick Gold Accountant Zambia Sales and Marketing US EMBASSY East African Community Mozambique Telecoms Research CARE International Save The Children Plan International Arusha Malawi South Sudan Oxfam Scholarships African Development Bank Finance and Administration SafariCom Aviation The Commonwealth American Embassy Sales Zanzibar Environmental Catholic Relief Services Dar es salaam USAID Operations FHI 360 UNDP Security World Bank Economist TradeMark East Africa Unicef Hospitality Managers International Rescue Committee (IRC) Restless Development Accounting Civil Engineers AMREF Morogoro Utumishi AfDB African Development Bank COOPI - Cooperazione Internazionale Driver - Logistics Path International Mwanza African Union Tigo Jobs Marketing Mbeya Teaching Au African Union PSI Population Services International Pwc PricewaterhouseCoopers East African Breweries North Mara Gold Mine ACTED Djibouti Malaria Consortium Bulyanhulu Gold Mine DFID Driver Buzwagi Gold Mine Jhpiego COMESA FINCA JOBS International Jobs Adeso Danish Refugee Council Kilimanjaro Nairobi Coca-Cola Handicap International Pact International Rio Tinto Solidarités International Tender EGPAF Elizabeth Glaser Pediatric AIDS Foundation Logistics Serengeti Breweries Ltd Nation Media Group Africare Norwegian Refugee Council Samaritan's Purse Chemonics International COUNTRY DIRECTOR ICAP of Columbia University InterShips Precision Air RwandAir Marie Stopes International (MSI) Serengeti Breweries Volunteer Climate Change IGAD Tetra Tech ARD Agriculture Jobs Dodoma Iringa One Acre Fund Project Management Clinton Health Access Initiative (CHAI Technoserve Twaweza East Africa ActionAid Lutheran World Federation SADC Secretariat Tanga Vso International ACDI/VOCA Halmashauri Agha Khan Kenya Commercial Bank World Agroforestry Centre Deloitte East Africa International Organization for Migration (IOM) COMESA Secretariat: Software Engineering Safety and Security Shinyanga Jobs Tanzania Breweries Pathfinder International World Health Organization KPMG TANROADS Tanzania Electric Supply Company British Council Futures Group KCB BANK UN-Habitat WFP World Food Programme Barclays GEITA GOLD MINING TANESCO Electrical Engineer Food and Agriculture Organization GOAL Mombasa Tabora WWF World Wide Fund for Nature Microsoft Tanzania Ports Authority East African Development Bank Family Health International (FHI) IBM EAST AFRICA IntraHealth International Mercy Corps SERIKALINI - GOVERNMENT OF TANZANIA AccessBank Community Development Jobs Data Base Management Google Africa ICAP - TZ KEMRI/CDC Program WaterAid Tanzania Auditor SNV International Stanbic Bank Amnesty Horn Relief Kampala Management Systems International (MSI) Standard Chartered Bank VETA Christian Aid DIAMOND TRUST BANK Helen Keller International Help Age Mtwara Uganda Telecom Airtel Africa Equity Bank Internships Marie Stopes TCRA Web Development B B C WORLD SERVICE Human Rights Kigali Makerere University Nile Basin Initiative Kenyatta University Kigoma Mzumbe University NSSF National Social Security Fund Nile Breweries Limited Tulawaka Gold Mine University of Nairobi kenya Airways Bank of Tanzania Graduates MTN Muhimbili National Hospital Nepad Partners in Health Room to Read SUMATRA UNWOMEN African Wildlife foundation (AWF) KEMRI Kagera Librarian MENTOR Initiative Trainee USAILI - INTERVIEW Uiversity of Nairobi WaterAid International icipe Project CAFOD - Catholic Agency for Overseas Development Egerton University EngenderHealth Goal Ireland Kenyan Banks Lake Victoria Basin Commission Peace Corps TANAPA TASAF Tanzania Social Action Fund Zanzibar University ACB AKIBA COMMERCIAL BANK AGRA Alliance for a Green Revolution in Africa Advans Bank Ethiopian Airlines Freedom House IITA International Institute of Tropical Agriculture Legal Moshi NMB BANK Resolute Tanzania Singida Uganda Uganda National Roads Authority University of Dar es salaam University of Dodoma British High Commission ChildFund EWURA FilmAid International NECTA TPDC Tanzania Civil Aviation Authority (TCAA) United States International University World Concern Aga Khan Foundation CBA Commercial Bank of Africa Ecomist Ernst and Young IUCN International Union for Conservation of Nature International Medical Corps Islamic Relief Kakira Sugar Musoma National Institute for Medical Research OPEN UNIVERSITY OF TANZANIA Relief International TAA Tanzania Airports Authority Trócaire Uganda Revenue Authority VODACOM TANZANIA VSF Belgium Architects Hivos IFC International Finance Corporation Ifakara Health Institute Inoorero University International Commercial Bank Kenya Red Cross Society MADEREVA Medical Oil and Gas Pwani University College SOKOINE UNIVERSITY Tumaini University Water Engineering AWF African Wildlife Foundation Acacia Mining Accounts African Virtual University Altima Africa Ardhi University Bank of Uganda Business Development Concultancy Del Monte Kenya Embassies Kenya Airports Authority Lake Victoria South Water Services Board Mara National Bank of Commerce RECORDS MANAGEMENT JOBS RUKWA Ruvuma Search for Common Ground Songea TTCL Tanzania Telecommunications Company Limited Unilever War Child International Zinduka Afrika ACORD AKU ​Aga Khan University Africa Nazarene University Africa Rice Center (AfricaRice) Aga Khan Health Services CRDB BANK Commercial Bank of Africa Daraja Tanzania Engineers Registration Board (ERB) Fina Bank International Potato Center International Potato Center (CIP) Intrahealth Jomo Kenyatta University Kilimanjaro Christian Medical Centre Kyambogo University Lindi Jobs MCL Mwananchi Communications MUHAS-harvad Moi University NBC BANK National University of Rwanda Ngorongoro Conservation Area Authority Njombe Nuru International Nzoia sugar Company RTI International SUA SOKOINE UNIVERSITY OF AGRICULTURE THE LAW SCHOOL OF TANZANIA TRA Tanzania Revenue Authority Tanzania Postal Bank The Foundation For Civil Society Udhamini wa Masomo Western Union AIR TANZANIA Action Against Hunger (ACF) Agricultural Society of Kenya BRALIRWA Bondo University College Caritas Comoros Concern Worldwide Conservation Jobs Consolidated Bank of Kenya DHL Express Ewaso Ngiro South River Basin Development Authority Geologist Gulf African Bank INSTITUTE OF ADULT EDUCATION Jomo Kenyatta University of Agriculture and Technology Kabale University Kabale University (KAB) Kenya Ports Authority KickStart International MORUWASA Morogoro Urban Water and Sanitation Authority MSH Management Sciences for Health Mumias Sugar Company Nairobi Hospital Nkumba University Rural Electrification Agency SOKINE UNIVERSITY SONGWE STAMIGOLD Stores TACAIDS TARURA TCU Tanzania Commission for Universities Tullow Oil World Lung Foundation (WLF) ALAF Limited Aga Khan Development Network (AKDN) Aga Khan Hospital Air Malawi American Refuge Committee BENKI YA POSTA - TPB BANK BTC Belgian Technical Cooperation Bhttp://www.blogger.com/img/blank.gifank of Tanzania Bioversity International CHF International Customer Service Jobs DANGOTE DIT DAR ES SALAAM INSTITUTE OF TECHNOLOGY Danida Dar es Salaam Institute of Technology Daystar University ECOBANK ETDCO Electrical Transmission and Distribution Construction and Maintenance Company European Union IFM INSTITUTE OF FINANCE MANAGEMENT INSURANCE JOBS - BIMA ITECH Internews® Network KUITWA KAZINI Kenya Accreditation Service Kenya Polytechnic University College Kilombero Sugar Company Kisii University College Kisumu Laboratory Jobs MSD MEDICAL STORES DEPARTMENT MSF Switzerland Management Sciences for Health Manyara Maseno University Ministry of State for Planning Muteesa 1 Royal University Médecins Sans Frontières NIDA National Identification Authority Narok University College OSHA Occupational safety and Health Authority Open Society Initiative for Eastern Africa (OSIEA) PA PAC PEPSI POLICE - POLISI Petroleum EngineerS RWANDA HOUSING AUTHORITY Seychelles Songas TBC TANZANIA BROADCASTING CORPORATION TBS TANZANIA BUREAU OF STANDARDS TFDA TANZANIA FOOD AND DRUGS AUTHORITY TIB - Tanzania Investment Bank Tanzania Mortagage Refinance Company Tanzania Teachers’ Union Transmara Sugar Company Tropical Pesticides Research Institute Tumba College of Technology Twiga Cement UNESCO UNOCHA Umma University University WRP Walter Reed Project ZANTEL ao uga
Powered by Blogger.