Baseline Survey for the LLIN Continuous Distribution Pilot in Lainya County

1. The Malaria Consortium South Sudan, hereby solicit your proposal
for the provision of a baseline survey, for the Community-based LLIN
Continuous Distribution Pilot in Lainya County, as per the attached
Terms of Reference (TOR) that includes the scope of work.

2. The Request for Proposal (RFP) consists of this letter of
transmittal and the following three (3) enclosures: 1) Specifications/
TOR, 2) Draft Questionnaires, 3) Information & Consent Form. You can
email l.woods@malariaconsoritum.org for the enclosures.

3. Please note that this document is an RFP and not an invitation to
bid. You should also note that the terms set forth in this RFP, the
TOR (Enclosure 1) will form a part of any contract should the Malaria
Consortium (MC) accept your proposal.

4. It is anticipated that any contract or contracts entered into as a
result of this RFP will be for a period of 12 weeks (approx. 6o
working days), beginning 3 January, 2012.

5. This RFP does not commit the MC to award a contract or to pay any
costs incurred in the preparation or submission of proposals, or costs
incurred in making necessary studies for the preparation thereof, or
to procure or contract for services or supplies. The MC reserves the
right to reject any or all proposals received in response to this RFP
and to negotiate with any of the proposers or other firms in any
manner deemed to be in the best interest of the MC. It also reserves
the right to negotiate and award separate or multiple contracts for
the elements covered by this RFP in any combination it may deem
appropriate, in its sole discretion; modify or exclude any
consideration, information or requirement contained in this RFP, and
to add new considerations, information or requirements at any stage of
the procurement process, including during negotiations with
proposers.

6. Proposers must provide all requisite information and clearly and
concisely respond to all points set out in this RFP. Any proposal that
does not fully and comprehensively address this RFP will be rejected.
However, unnecessarily elaborate brochures and other presentations
beyond that sufficient to present a complete and effective proposal
are not encouraged.

7. Forty per cent (40%) of the fee will be provided up front and the
remainder subject to satisfactory delivery of goods or services and
documents in apparent good order. Proposers must clearly specify in
their Proposal the payment terms being offered if different from
these.

8. The agency/person is expected to submit a technical and financial
proposal (maximum 10 pages) in English submitted no later than 17:00
East Africa Time (UTC+3.00) on 5 December, 2011.

9. Any proposals received after the stated opening time and date will
be rejected.

10. Proposals must be sent to: l.woods@malariaconsortium.org. Please
use the following in the subject line of your email: Last
Name_Baseline survey_Community-based LLIN Continuous Distribution
Pilot in Lainya County (or Firm Name_ Baseline survey_ Community-based
LLIN Continuous Distribution Pilot in Lainya County).

11. The proposal should follow the structure presented in Section 14
of the ToR.

12. Proposals will be reviewed and evaluated by the MC in accordance
with the provisions of the MC’s Procurement Policy as well as the
considerations, information and requirements contained in this RFP.
The evaluation procedure will consist of a formal, substantive and
financial assessment of the proposals received. Price is an important
factor; however, it is not the only consideration in evaluating
responses to an RFP.

13. Your proposal shall remain valid and open for acceptance for a
period of at least sixty (60) days from the closing date of 5
December, 2011, indicated above for receipts of proposals. Please
indicate in your proposal that it will remain valid for this period.

14. Following submission of the proposals and final evaluation, the MC
will have the right to retain unsuccessful proposals. It is the
proposer’s responsibility to identify any information of a
confidential or proprietary nature contained in its proposal, so that
it may be handled accordingly.