JOB: OFFICE MANAGEMENT SECRETARY
POSITION OBJECTIVE Responsible for providing a comprehensive, confidential and professional support service to the General Manager and Directors in all aspects concerned with the efficient and successful operation of the office.
DUTIES AND RESPONSIBILITIES:
(a) To-devise and maintain office systems, including data management and filing;
(b) To arrange travels, visas and accommodation for General Manager and Directors
(c) To deal with incoming letters, emails, faxes and post, often corresponding on behalf of the General Manager;
(d) To Maintain a diary of appointment, advice and remind General Manager and Directors of the same to ensure smoothly running of the office;
(e) To ensure appropriate systems and processes are developed and maintained to support effective and efficient day to day running of the General Manager’s office
(f) To organize meetings, including notification to participants, preparation of meeting papers and provide general assistance during meetings including but not limited to taking minutes when requested/where necessary;
(g) To maintains office equipment to ensure they are in good order and report any fault to supervisor timely;
(h) To manage expenditure of the General Manager’s and Directors’ Offices;
(i) To attend visitors to ensure that they are friendly handled; and
(j) To perform any other related duties as may be assigned by General Manager
QUALIFICATIONS: EDUCATION AND EXPERIENCE
Diploma in Secretarial studies from reputable institution within Tanzania;
-At least 5 years of demonstrable and relevant working experience A certificate or Diploma in Business Administration or Human Resources Management will be an added advantage.
SKILLS AND COMPETENCIES
Sound secretarial and Computer skills; Accuracy and attention to detail; Excellent communication and interpersonal skills; Excellent Office Record Management skills; Flexibility and adaptability to manage a range of different tasks and to work extra hours to meet deadlines; Ability to work on your own initiative.
TERMS OF EMPLOYMENT:
Permanent & Pensionable including six months of probation.
A competitive package will be offered to successful candidates
Apply for this job
MODE OF APPLICATION:
A detailed application letter, clearly stating why you should be considered for the position. and how you will add value; A detailed Curriculum Vitae, copies of relevant certificates and contacts of three reliable Referees including one of previous employers; All applications should be in English language; Deadline: Applications should be submitted to the address below not later than 05 June 2017. Only short listed candidates will be contacted.
THE GENERAL MANAGER,
TANZANIA GEOTHERMAL DEVELOPMENT COMPANY LIMITED,
P.O. BOX 14801,
DAR ES SALAAM.
(TGDC HEAD OFFICE, TABATA TIOT Bus Stop – Mount Meru Building – Nearby AZAM TV and Mount Meru Filling Station)