Personal Secretary , Muhimbili National Hospital

PERSONAL SECRETARY II ( 1 POSITION)

Reports to: Head of Department

Duties and Responsibilities

· To type confidential and open matters.
· To use modern machines and office equipment in discharging duties.
· To take care of all office facilities under custody.
· To answer correspondences involving routine matters.
· To check office registers to ensure that they are well maintained.
· To work with heads of sections, units and departments.
· To receive and direct visitors.
· To keep minutes/records of meetings.
· To take dictation by shorthand/Hatimkato.
· To carry out any other duties as assigned from time to time.

Required Qualifications.

· Holder of National Form IV/VI certificate who has passed a two year secretarial course at a recognized institution
· Must have passed typing speed of 50 wpm,
· Must have passed secretarial duties and office procedure stage I,
· Must have passed tabulation and manuscript stage III,
· Must have passed shorthand speed of 80 wpm in both English and Kiswahili.
· Must have sufficient knowledge in computers in at least word processing, spreadsheets, databases, emails
and internet and have work experience of not less than two years

APPLICATION INSTRUCTIONS:

Salary: Salary for all positions shall be offered commensurate with the MNH Scheme of Service.

· All application letters should be sent by post using the address below and letters delivered by hand
shall not be considered.
· Employees working with the Government Organizations /Hospitals should apply through their
employers and their employment shall be through transfers depending on approval by the Permanent
Secretary (Establishment).
· Applications accompanied with a detailed CV and copies of certificates, transcripts and names of three
referees should be addressed to the Executive Director so as to reach her before 6th April , 2016.

Executive Director,
Muhimbili National Hospital,
P.O BOX 65000,

DAR ES SALAAM.