ILRI vacancy: Procurement Officer

The International Livestock Research Institute (ILRI) seeks to recruit a Procurement Officer to support in procurement of goods and services

ILRI works with partners worldwide to enhance the roles that livestock play in food security and poverty alleviation, principally in Africa and Asia. The outcomes of these research partnerships help people in developing countries keep their farm animals’ alive and productive, increase and sustain their livestock and farm productivity, find profitable markets for their animal products, and reduce the risk of livestock-related diseases www.ilri.org

ILRI is a not-for-profit institution with a staff of about 700 and in 2016, an operating budget of about USD83 million. A member of the CGIAR Consortium working for a food-secure future, ILRI has its headquarters in Nairobi, Kenya, a principal campus in Addis Ababa, Ethiopia, and offices in other countries in East, West and Southern Africa and in South, Southeast and East Asia www.cgiar.org

Key Responsibilities

Sourcing

• Proactively coordinating the tendering process, ensuring that the process follows best practice and ILRI’ tender policies;
• Support in the Supplier Evaluations and Bid Analysis for local orders items for ToC (Total Cost of Ownership);
• Carry out a price survey; maintain a price list for commonly used items and a list of prequalified vendors;
• Supplier sourcing for the requested purchases as per Purchase Requisition Terms of References (TOR) for the relevant level (value) and category of items required as per ILRI procurement procedures.

 Procurement Administration

• Ensuring ILRI supply chain procedures are adhered to while purchasing goods/ services required by ILRI;
• Ensuring all specifications in the purchase requisitions are captured in the requests for quotations and subsequently in the purchase order;
• To coordinate with the Supply Chain Manager on procurement planning and budgeting ensuring all specifications in the purchase requisitions are captured in the requests for quotations and subsequently in the purchase order;
• To track in-coming shipments of ordered goods, reviewing completeness and accuracy of shipping and confirming timely arrival of the right quantity and quality of delivered consignments;
• To ensure the turnaround time for purchase requisitions is as per the shared Supply Chain service charter and in conformity with customer needs;
• Maintain up to date records for all procured goods and services, including approved budgets and supporting documentation: purchase requisitions, quotations, bid evaluations, purchase orders, and related documents;
• Assist in communicating changes in the supply chain policies to both Internal and external customers and responding to audit queries on time.

Contract management

• Liaise with the ILRI legal team to ensure compliance with all applicable laws and policies in the preparation of Service Contracts and Service Level Agreement (SLAs);
• Assist in the drafting framework agreements and other related agreements for preferred suppliers;
• Participate in preparing prequalification documents and appraising prequalified suppliers;
• Coordinate vendor performance management review using the approved institutional tools and participate in decision making based on the evaluation.

Requirements

• Bachelors’ degree in Purchasing & Supply Chain Management or any other relevant degree from a recognized University;
• At least 3 years working experience in a busy procurement environment;
• Professional qualifications in Purchasing and Supply Chain Management;
• Computer proficiency (Email, Internet, Word, Excel, Access or other data-base management, knowledge of automated Supply Chain Software’s would be an added advantage);
• Membership with recognized professional bodies like CIPS and KISM.

 Terms of Appointment

This is a Nationally Recruited Staff (NRS) position based at ILRI’s Nairobi campus. It is open to Kenyan nationals only. The position is on a 3-year contract, renewable subject to satisfactory performance and availability of funding.

 Job Level

This position is job level 2D, ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances for ILRI’s Nationally Recruited Staff.

How to apply: Applicants should send a cover letter and CV explaining their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Director, People and Organizational Development. The position title and reference number REF: PO/CS/03/2015 should be clearly marked on the subject line of the cover letter.

All applications to be submitted online on our recruitment portal: http://ilri.simplicant.com  by 22 March 2016.

We thank all applicants for their interest in working for ILRI. Due to the volume of applications, only shortlisted candidates will be contacted.

ILRI does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). ILRI also does not concern itself with information on applicants’ bank accounts.

To find out more about ILRI, visit our websites at http://www.ilri.org/

To find out more about working at ILRI visit our website at http://www.ilri.org/ilricrowd/

ILRI is an equal opportunity employer.