Camp Admin Officer , Lutheran World Federation

The Camp Admin Officer will be based in Dadaab refugee camp and shall be responsible for Administrative work in Dadaab and across all the Camps. The Camp Admin Officer will report to the Finance & Admin Officer in the performance of his/her duties and responsibilities, which shall include but are not limited to the following;

Key Points of Communication: - Finance & Admin Officer, HR Officer, senior staff in LWF Dadaab all Officers at Dadaab and in the Camps.

Duties and Responsibilities

1. In charge of all housekeeping in dadaab and across all the Camps (Admin focal point for DMO, Githuthe and Hagadera). Ensure houses and tents are well maintained for staff use and cleanliness of all the offices in dadaab and at the Camps.
2. Ensure all staff members and LWF Visitors are adequately housed.
3. In charge of the Conference hall in dadaab, ensure it is clean and that there is a planned way of tracking all the activities to be carried out in good time to ensure smooth operation.
4. In charge of finding out staff concerns on Kitchen operations and channeling them to the Vendor.
5. In charge of staffs and visitors welfare.
6. Reporting all defects, shortages and maintenance of assets in the rooms in terms of plumbing, electrical and carpentry to the relevant authority.
7. In charge of all the housekeepers in dadaab and at the camp level. Process their time sheets and help track their leave schedules.
8. On job training of the housekeeping crew on the basic procedures of cleaning.
9. Attend inter admin meetings in consultation with the Finance & Admin Officer.
10. Ensure compound cleanliness and hygiene is of high standards both in dadaab and across all the camps.
11. Update the kitchen vendors on staff movement in and out of duty station in consultation with the HRO. Also update the Vendor on expected arrival of Visitors.
12. Monitor closely with the genset operators at the camps and update the relevant Officers appropriately for action to be taken.
13. Facilitation of visitors passes to enable them access the UN compound.
14. Allocate rooms to staffs accordingly.
15. Orientation of new staffs on the admin related issues.
16. Attend meetings on any compound related issues at DMO and the Camps and forward for attention to the relevant Officers.
17. Preparation of the MoUs’ Contracts, invoices and any other admin related binding documents.
18. Responsible for outsourcing and supervising admin casuals in DMO and across all the camps.
19. Responsible for compound management across all the camps.
20. Prepares Annual Admin related reports while identifying trends and areas for improvement.
21. Perform any other duties and responsibilities assigned by the supervisor or designate.

HOW TO APPLY:

Please email your application letter and attach updated CV with contact emails and phone numbers of 3 professional referees, including at least from the current or immediate former employer addressed to;

The Human Resources Officer, Lutheran World Federation Kenya-Djibouti,

P.O Box 40870-00100, Nairobi or Email to: Lwf.nbi.kenya@gmail.com

Closing date: 8th March, 2016

Only short-listed candidates will be contacted