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US EMBASSY JOBS - Property Management Unit Supervisor

POSITION:      Property Management Unit Supervisor
OPENING DATE: May 10, 2017
CLOSING DATE: May 19, 2017
WORK HOURS:   Full-time; 40 hours/week
SALARY: Ordinarily Resident (OR):  FSN- 9; (Step 1- TZS 36,733,555 through Step 13- 55,100,335 per annum)
Not-Ordinarily Resident (NOR): FP- 5(steps 1 through 4)**Final grade/step for NORs will be determined by Washington.
The “Open To” category listed above refers to candidates who are eligible to apply for this position.  The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Property Management Unit Supervisor in the General Services Section.
BASIC FUNCTION OF POSITIONUnder the supervision of the S/General Services Officer, incumbent has the responsibility for directing the entire property program of the US Mission, Dar es Salaam in receiving, storage and issuance of expendable supplies and non-expendable supplies.
MAJOR DUTIES AND RESPONSIBILITIES
Property Management Activities     80%
  • She/he directs the receipt, storage, and issuance of expendable supplies and non-expendable property, and the general operation of stockrooms and warehouses.  Directs the maintenance of stock and property records, and records reflecting the household furnishings and equipment in the custody of American personnel to whom such property has been issued; determines the value of any damage done to the property.  Reconciles, or approves reconciliation of, stock or property records and inventory counts, and approves annotations of custody records to reflect condition.
  • Determines need for and recommends re-upholstery and repair of furniture and replacement of carpets and drapes.  When this is determined to be other than “normal wear and tear” recommends direct billing of occupants. Also, determines when furniture and equipment should be retired and makes recommendations for retirement.
  • Incumbent is responsible for implementation of checks and balances to ensure that all post property is managed in accordance with FAM/FAH regulations and to ensure that “separation of duties” is maintained at all times. In cases where “separation of duties” cannot be maintained to an acceptable standard; incumbent is responsible to make sure that the Accountable Property Officer carries out the required “management reviews” as per 14 FAM.
  • Performs regular spot checks.
  • Performs regular announced and un-announced spot checks of supplies and property to ensure that the physical quantities match the theoretical or ILMS system values.
  • Arranges for and directs sales of discarded or retired furniture. Activities for this include but not limited to: development of the sale specifications document, outlining major conditions applicable to the sale, arranging for security services to be provided, cashier services, publication of the event in newspapers, web page and others, ensuring that sale reports and revenue reports are accurate.
  • Establishes reorder points for expendable supply items, recommends replacement of non-expendable property, office furniture, and other equipment for management approval, providing annual budget estimates for the replacement of these items, plus household furnishings, including carpets and drapes and upholstery coverings.
  • Consults with American personnel and their spouses about their furnishing needs and entitlements.  May supervise furniture repair and re-upholstery contracted operations. Liaises with USAID and CDC to meet their specific needs.
  • Approves correspondence and reports on property management matters.
Inspection of U.S. Officer residences  and special events   10%
  • She/he is required to inspect U.S. Officer residences prior to occupancy in order to determine the adequacy of the property provided for occupants use and prior to occupants departure to assess the condition of the furniture being returned to the mission.  Must be tactful, yet effective, in dealings with American personnel relative to household furnishings and equipment.
  • Participates in the planning and execution of special projects, such as mission official events and celebrations; 4th of July, Christmas and other.
Carries out other related tasks as assigned by supervisor    10%                                                                                                    

QUALIFICATIONS REQUIRED

All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
Education:Bachelor’s degree in warehousing, business, or logistics is required
Experience:Five years of property and warehouse management experience, of which 3 years should be of supervisory experience required.
Language:Level IV (fluent) (writing, reading and speaking) in English and Kiswahili is required. (This will be tested)
Skills and Abilities:Ability to use a PC and job-related computer programs such as MS Office is required and valid drivers’ license and be able to self-drive official vehicles is required.
FOR FURTHER INFORMATION: The complete position description listing all of the duties and responsibilities can be obtained on our website and/or by contacting the Human Resources Office DarRecruitment@state.gov.
HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
  2. AEFM / USEFM
  3. FS on LWOP**
* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs.  If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility.  If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process.  Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.
** This level of preference applies to all Foreign Service employees on LWOP.
ADDITIONAL SELECTION CRITERIA: 
  1. Management will consider when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
  1. Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance report (EPR) are not eligible to apply.
  1. Current NOR employees hired on a Family Member Employment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
HOW TO APPLY:Please ensure documents are in Microsoft Word and/or Adobe Acrobat PDF format.
JPEGTIFF, SkyDrive or files other than in the 2 formats specified above will not be accepted and your application will be determined invalid.
Applicants must submit the following documents to be considered.  Failure to do so may result in a determination that the applicant is not qualified.
  1. Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above);
  2. Any additional documentation that supports or addresses the requirements listed above (e.g. resume, transcripts, degrees, etc.)
  3. Copy of Degree.
  4. For Tanzanian Nationals: Copy of Passport, or National ID, or Voter ID
  5. For Other Nationals: please attach current Resident/Work Permit and copy of valid Passport.
WHERE TO APPLY:  Effective immediately only online applications will be accepted via DarRecruitment@state.gov
 Applicants MUST follow instructions in the notice on the website.When sending an online application, please indicate the position title in the subject line.Failure to do so will result in an incomplete application.
EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age(below compulsory retirement age), disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief. 
Appendix A – DEFINITIONS
Eligible Family Member (EFM): An EFM for employment purposes is defined an individual who meets all of the following criteria:
  • U.S. Citizen or not a U.S. Citizen; and
  • Spouse or same-sex domestic partner (as defined in 3 FAM 1610); or
  • Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support. The term “child” shall include, in addition to natural offspring, stepchild, adopted child, and a child under legal guardianship of employee, spouse, or same-sex domestic partner when such child is expected to be under legal guardianship until 21 years of age and when dependent upon and normally residing with the guardian; or
  • Parent (including stepparents and legally adoptive parents) of employee, spouse, or same-sex domestic partner, when such parent is at least 51 percent dependent on the employee for support; or
  • Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, spouse, or same-sex domestic partner when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support; and
  • Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and
  • Is under chief of mission authority.
U.S. Citizen Eligible Family Member (USEFM): A USEFM is an individual who meets all of the following criteria:
  • U.S. Citizen; and
  • Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
  • Child of the sponsoring employee who is unmarried and at least 18 years old; and
  • Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and resides at the sponsoring employee’s post of assignment abroad, or as appropriate, at an office of the American Institute in Taiwan; and is under chief of mission authority; or
  • Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2; or
  • Currently receives a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.
Appointment Eligible Family Member (AEFM): An AEFM is an individual who meets all of the following criteria:
  • U.S. Citizen; and
  • Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
  • Child of the sponsoring employee who is unmarried and at least 18 years old; and
  • Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan (AIT); and
  • Is under chief of mission authority; and
  • Is residing at the sponsoring employee’s post of assignment abroad or, as appropriate, at an office of the American Institute in Taiwan; and
  • Does NOT currently receive a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.
Member of Household (MOH): A MOH is an individual who meets all of the following criteria.
  • A MOH is someone who accompanies or joins a direct-hire Foreign Service, Civil Service, or uniformed service member permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and
  • A MOH must be officially declared to the COM by the sponsoring employee as part of his/her household; and
  • A MOH is under COM authority;
  • A MOH may include a parent, unmarried partner, other relative, or adult child;
  • A MOH may or may not be a U.S. Citizen;
  • A MOH is not an EFM;
  • A MOH is not listed on the travel orders or approved Form F-126 of a sponsoring employee.
Not Ordinarily Resident (NOR) – An individual who meets the following criteria:
  • An EFM, USEFM or AEFM of a direct-hire Foreign Service, Civil Service, or uniformed service member permanently assigned or stationed abroad, or as appropriate, at an office of the American Institute in Taiwan; or
  • Has diplomatic privileges and immunities; and
  • Is eligible for compensation under the FS or GS salary schedule; and
  • Has a U.S. Social Security Number (SSN); and
  • Is not a citizen of the host country; and
  • Does not ordinarily reside in the host country; and
  • Is not subject to host country employment and tax laws.
Ordinarily Resident (OR) – An individual who meets the following criteria:
  • A citizen of the host country; or
  • A non-citizen of the host country (including a U.S. citizen or a third-country national) who is locally resident and has legal and/or permanent resident status within the host country and/or who is a holder of a non-diplomatic visa/work and/or residency permit; and/or Is subject to host country employment and tax laws.
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