Stores Officer , Jhpiego,

Jhpiego, an affiliate of Johns Hopkins University, builds global and local partnerships to enhance the quality of healthcare services for women and families around the world. Jhpiego is a global leader in the creation of innovative and effective approaches to developing human resources for health.

Jhpiego’s Values
At Jhpiego we value our customers who have our respect, responsiveness, and commitment to excellence; our staff and global network of colleagues who bring cultural diversity, innovation, and a wealth of world experience; and our work culture, which is reflected in our team spirit, transparent communication, mutual respect, flexibility, and dedication.

Title: Stores Officer

Job Site: Dar es Salaam

Summary Scope of Work:
The Stores Officer is expected to provide overall maintenance of Jhpiego stores including training materials, models, office stationary, and requisition of materials. The Stores Officer will maintain stores systems/registers including all records of items in stock, dispatch and keeping an up to date record of all inventories. The Stores Officer will ensure roll out of stores systems/stock registers to other Jhpiego field offices and will also coordinate with the Operations Manager for better management of stores. S/he will work closely with the Operations Manager and will proactively identify gaps and make suggestions for improvement.

Position Reports To: Warehouse Manager

Positions Supervised: Warehouse Officer

Responsibilities:

• Ensures that store systems are established and implemented for monitoring all items in the store.

• Responsible for maintaining stores systems/registers (GRNs, SINs, etc.) including all records of items in stock, dispatched, received, borrowed or returned and keeping an up to date record of all inventories.

• Responsible for receiving and verifying all items ordered as per the LPO

• Ensure that the store is kept clean and neat at all times with no dumping of unusable materials.

• Oversees the maintenance of the Jhpiego stores and ensures that all materials, models, stationary and computer equipment is properly stored and accounted for while ensuring all shelves are well labeled and arranged.

• Ensure that store safety equipment are in proper usage.

• Ensure that store security and proper usage of materials is maintained while ensuring that training materials are returned in good condition.

• Responsible for generating purchase requests and tracking status. Report and give report of monthly procurement received in the store

• Responsible for maintaining Jhpiego Tanzania office assets list and ensuring that they are tagged. All items purchased in Dar es Salaam should be tagged before they are dispatched to field offices

• Plan for and coordinate a physical inventory of all warehouse in Dar es Salaam and field on a semi-annual basis and update the asset register regularly

• Responsible for making stores disposal proposal for obsolete items

• Provides regular feedback to the Operations Manager on routine stores operations

• Assume other responsibilities, as assigned.

NOTE: All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

• Model the mission and values stated above
• participate in the business development processes
• contribute to the knowledge sharing and transfer process
• make responsible decisions that result in time and cost containment and clear accountability
• participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
• multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives

Required Qualifications

• University degree in stores management/supply chain or related field
• Proficient in the use of computers and Microsoft Office
• Minimum three years’ experience in a similar position

Knowledge:

• Experience working in a busy office within the private sector especially with an international organization
• Store keeping and asset management experience
• Proficiency in both written and spoken English and Kiswahili.

Abilities/Skills:
• A broad variety of office support skills
• Be self motivated, proactive and have a positive attitude to work requiring minimum supervision.
• Excellent organizational skills including the ability to handle a variety of assignments sometimes under pressure of deadlines.
• Be cooperative, hardworking, flexible & dependable.
• Ability to communicate effectively, instilling trust and confidence.
• Pleasant, warm and outgoing personality.
• Excellent interpersonal and communication skills.
• Be of high integrity and have a sense of confidentiality
• Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization

Performance Measures: (SMART: Simple, Measurable, Achievable, Results-oriented, Time bound)
An annual work plan with specific SMART performance measures will be developed

FOR ALL POSITIONS - Tanzanian nationals who have previous experience working with an international organization are preferred.

Jhpiego offers a competitive package selected candidates in line with salary history, academic qualifications and relevant experience.

To apply please indicate the position title and region of reference on the envelop or subject line of your e-mail. Applications should also include an up-to-date CV with three contactable professional references, a cover letter and your salary history. Applications which do NOT include ALL of these elements will NOT be considered.
The application should be addressed to:

Senior Human Resource Manager
Jhpiego
Plot 72, Block 45B, New Bagamoyo Road - Victoria
PO Box 9170
Dar es Salaam, Tanzania

OR send the application through email at: HRTZ@jhpiego.net
Please note that only shortlisted candidates will be contacted.