Administrative Assistant - Mwanza Tanzania

Administrative Assistant - Mwanza Tanzania

Reporting to the Finance Manager and responsible for providing effective secretarial support and performing routine clerical and administrative functions such as drafting letters and reports, drafting correspondence, scheduling appointments, organizing and maintaining files, retrieving documents as well as synchronizing and updating the office diary.

Job Description

Maintain effective communication channels with other departments as well as external organizations and individuals.
Prepare notes, draft correspondence type letters and reports including document binding in accordance with agreed instructions in English
Respond to telephone inquiries, giving information to callers and routing calls to appropriate officials and also placing outgoing calls in both English.
Receive official visitors by ascertaining the nature of business and directing them accordingly.
Receive, sort, record and distribute mail, general correspondence and documents to appropriate officials.
Schedule appointments and screen requests for meetings, synchronize and update appointments.
Prepare both local and international itineraries; confirm travel, freight and hotel  reservations.
Locate and attach appropriate files to correspondence or queries as well as organize filing and retrieval systems.
Oversee proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure
Organize meetings and conferences and accurately record proceedings of various deliberations
Operate and maintain electronic office equipment and tools including word processing and photocopying machines, scanning and binding equipment
Monitor and track the progress of various assignments and regularly updating the Director and other members of staff on specific deadlines and problems.

Minimum Qualifications

Bachelors Degree   in Office/ Business Administration, Secrétariat studies or other related  studies
Computer Driving License backed by high level proficiency in computer keyboard operations and transcription skills (minimum 50 wpm typing skills)
Minimum three (3) years relevant experience preferably gained in providing support to top executive and senior management
Demonstrate high level of interpersonal, problem solving and conflict resolution skills and high APS score
Proficiency and  exposure to Oracle ERP system  as well as the  French language is  an added advantage

The position is on general service terms and conditions of service. We offer competitive salary of USD 2450 to 2650pm and benefits package and a collegial working environment. Applicants are invited to send their applications via email to jobs@thatcherfund.org. Applicants should indicate “Application for Administrative Assistant” as the subject line of their email submissions which shall be considered until C.O.B 31th August 2013.