Accountant

Job Designation:          Accountant

Contract Duration:       2 years renewable

Location:                      Dar es Salaam, Tanzania Country Office

Contract start:             Immediate opening (Position open to Tanzanians only)

Background:

CBM is an international Christian development organisation, committed to improving the quality of life of persons with disabilities in the poorest countries of the world. CBM is seeking to recruit an Accountant.

I. Structure of Authority: The incumbent will report to the Country Coordinator, Tanzania.

II. Mandated Aims: Working at the Country Office, s/he will take responsibility for:

·          Ensuring that the CBM Tanzania Country Office operational and financial functions support the timely and effective implementation of project;

·          S/he ensures that resources are allocated and used in compliance with contractual requirements, applicable regulations, and CBM’s standards and procedures;

·          Plays a representational role with partners and stakeholders as well as with clients and suppliers in relation to areas under his/her responsibility;

·          As needed, s/he contributes to the training provided to implementing entities and partners in the development and management of sound financial management systems;

·          S/he liaises with CBM Regional Office regarding country office finance and operations;

III. Main Tasks and responsibilities:

1.    Financial management

In consultation with The Country Coordinator and Project Officers, support annual planning process and monitoring of expenditure against these, analysing and advising the Country management team on financial trends, compliance, etc. Specifically:-

·          Support the budgeting system at all stages from program design and planning through implementation and monitoring;

·          Ensure country/partner budgets and quarterly financial forecasts adhere to approved activities;

·          Assist in consolidating country budgets and in containing expenditures within parameters;

·          Maintaining financial systems to enable the smooth and effective functioning of the country office and programmes;

·          Ensuring accounts procedures are adhered to and that accounting standards are met by partners;

·          Provide reports, analysis and recommendations on the programmes’ current and projected financial and operational status;

·          Maintaining the petty cash book and cashbook; and preparing cash and bank reconciliation statements and adjusting journals;

·          Ensure safe keeping of all cheque books.

·          Training finance staff of implementing partners in protocols, procedures, rules and regulations and ensuring that partners have accurate and timely transaction entry and reporting as well as maintenance and filing of supporting documentation;

2.    Grant management:

Develop grant management checklist and monitor partners’ compliance to the terms and conditions of grant as per donor requirements and CBM internal policies and regulations. Specifically:-

·          Develop and administer strict guidelines for control of the program financial and material resources.

·          Conduct periodic monitoring visits to partner offices to verify compliance with donor requirements and internal controls and procedures;

·          Establish a continuous and appropriate cash flow to ensure the existence of available funds and that all payments are made in a timely manner;

·          Ensure that all local laws and tax regulations are strictly adhered to and that taxes are paid to the tax authorities as prescribed by law;

·          Responsible for complying with internal audits by CBM and external audits by the donor or government as required;

3.    Operational Management:

Provide overall logistics and operations support required for the success of the country office. Specifically:-

·          Working in close coordination with the Country Coordinator, handle all requests for payments/disbursements to partners, ensuring these are adequately approved as per established guidelines and that adequate documentation is on hand;

·          Ensure the proper use, maintenance and repair of facilities and equipment;

·          Responsible for all purchases for goods and services in accordance with CBM regional policies and the needs of the project;

·          Ensures the compliance with all enforceable statutory laws;

·          Within guidelines and areas of work agreed upon with the Regional Director, Chief Operations Officer, Senior Accountant, SiB ChEH Accountant and Country Coordinator, to draft correspondence relating to accounting work;

·          Other tasks assigned by the Country Coordinator;

4.    Additional / Stretch Duties:

In addition to the responsibilities outlined in section 111 above, the incumbent will upon instruction by his / her superior (s), perform ad hoc activities which are either by their nature related to his / her normal duties or evolve from operational requirements. These may include but not be limited to:

·          To be available as a potential member of regional Teams of Competence regarding finance /accounting matters;

IV. Professional Profile and Requirement

Qualifications:

·          Work experience in similar field, particularly with international NGO or international development organization;

·          Experience managing sub-agreements or sub-contracts in the health or humanitarian sectors is preferred;

·          Professional qualifications in accounting an advantage (CPA-K, ACCA, CIMA);

·          Degree in Finance, Accounting, Business Administration and Management.

Competencies and Skills

·          Computer literate and familiar with use of spreadsheets and computerized accounting packages;

·          Good in written and spoken English;

·          Ability to develop and maintain accounting systems which handle large amounts of information;

·          An effective team player who is also able to work with independently;

·          Effective co-ordination and communication skills;

·          Competency in working with partners and managing multiple disbursements;

·          Ability to prioritize work and meet deadlines;

·          Ability to integrate into a multi-cultural environment;

·          Reflects CBM values in daily work;

·          Ability and willingness to learn, and to pass on information / train as required;

CBM is a Christian organisation. The future job holder adheres to CBM beliefs as well as values and commits to CBM’s Child Protection Policy.

CBM encourages persons with disabilities to apply for this position.

Candidates with the required profile and proven experience are invited to submit, via e-mail (max 2MB), CV (max 4 pages) and a cover letter clearly stating three professional references, availability, current and expected salary to recruit@cbmi-nbo.org and copy cbm.po.cco.tz@gmail.com

Deadline: 15^th August 2013