PATH is an international nonprofit organization that creates sustainable, culturally relevant solutions, enabling communities worldwide to break longstanding cycles of poor health. PATH's mission is to improve the health of people around the world by advancing technologies, strengthening systems, and encouraging healthy behaviors.
PATH's Malaria Control and Evaluation Partnership in Africa (MACEPA) partners with national governments to plan and evaluate malaria control program implementation. MACEPA is committed to developing tools and approaches that can be adapted and shared between and across malaria endemic countries to improve national capacity to scale up and maintain high coverage of malaria prevention and control interventions.
Reporting to the Sr. Project Administrator based in Lusaka, the Project Administrator will provide financial and administrative support to an assigned project team.
Responsibilities include:
Budgeting and Financial Management
- Prepare financial transaction documentation to ensuring it is complete, accurate, and complies with applicable polices and internal procedures
- Assist in the management and monitoring of budgets for the MACEPA Zambia team in coordination with the Senior Technical Advisor and Sr. Project Administrator.
Contract Management and Procurement
- Assist technical staff in the development and submission of documents for consultants, contracting, and procurements; monitor and report progress against contract and agreement SOWs, budgets, reporting, payment schedules and deliverables.
Implementation Support Project Activities
- Ensure that all financial activities are conducted with the approval of appropriate MACEPA designees for expense approval and technical oversight.
- Facilitate processing of transactions by MACEPA Zambia team, liaising with the Sr. Project Administrator and Zambia Country Office financial management team for processing and generation of payments, purchase orders, etc.
- Work with the Logistics Officer to plan and coordinate full range of logistics for workshops, meetings, & field work exercises; develop detailed budgets for activities using established formats; prepare financial reports of workshops, meetings, and field work exercises.
- May administer funds and maintain all documentation for assigned field activities including managing cash disbursements to meeting, workshop, and field work exercise participants.
Supervision and Coordination
- Maintain an active knowledge and understanding of PATH and MACEPA policies and procedures; seek out guidance from the relevant authority to resolve policy questions; and recommend changes to policies and procedures when appropriate and necessary.
- May support other Malaria Control Program activities from time to time, as needed.
- Excellent skills in Microsoft Word, Excel and Outlook; MS Project a plus
- Excellent negotiating skills
- Good communication skills
- Proven interpersonal skills and ability to work effectively in a team
- Excellent written and spoken English
Bachelor’s degree in Accounting, Business Administration or other related degree required. Minimum of three years relevant work experience or equivalent combination of education and experience. Experience working with International Organization, Government counterparts, or Global Fund required. Proven ability to ensure high standards of accountability and compliance, demonstrable excellence in organization, records management, and attention to detail.
Project Administrator (4907)
Lusaka, ZAMBIA
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