Administration, Resource Development and Communications Assistant

Habitat for Humanity Kenya, a Christian Non-Governmental Organization with a mission of eliminating poor housing and homelessness, wishes to recruit the following position to support its growth and expansion.

Position: Administration, Resource Development and Communications Assistant

Reports to: Human Resource & Administration Officer

Other Reporting Relationships:

• Supports Resource Development and Communication Department
• Manages the diary of the National Director

Email application code: ARDC-2011-1

Purpose of Position

The Administration, Resource Development and Communications Assistant will work closely with the Human Resource and Administration Officer and provide administrative support to the Resource Development and Communication Manager and will be responsible for managing the front office and co-coordinating all administrative functions of the organization.

Key Functions

Administrative

• Receive all visitors to the organization and direct them for assistance to the appropriate staff/persons for assistance
• Manage and order supplies within the budget guidelines of the organization
• Organize meetings and take minutes if necessary or when requested to do so
• Send out requests for invoices, quotations and other related documents using word processing, Microsoft word and other software
• Manage incoming and outgoing documents
• Handle all secretarial work; answer telephones and transfer or take messages for or on behalf of staff
• Undertake filling of office documents e.g. letters, and retrieve the same on request
• Keep the National Directors diary, schedule and inform him of all meetings

Resource Mobilization and Fundraising

• Assist in the coordination of RDC events including selection of venues for volunteers, accommodation, orientation, and local volunteer Programme builds
• Assist in the organization of Global village orientation materials and filling of the same.
• Provide logistical support for project staff, organizations events and field trips
• Respond to routine email inquiries and site visitors/Website and face book
• In collaboration with the RDCO and Finance officer update the donor database on a regular basis and make regular reconciliations of the same

Qualifications

• Bachelors Degree in Business Administration, Arts, Secretarial Studies, Hospitality
• Well developed skills in relating with people of diverse backgrounds
• Excellent organizational skills
• Ability to manage multiple tasks
• Well developed written and verbal communication skills
• At least two years of relevant work experience
• Flexibility, initiative, creatively and problem solving skills
• Ability to occasionally work late hours, and on weekends.

Qualified candidates should submit electronic copies of their qualifications to recruitment@hfhkenya.or.ke by or before 30th November 2011 clearly indicating the code number of the position they are applying for in the subject line of their forwarding e-mails.

Interested candidates should also clearly state their current and expected remuneration.