Human Resource and Administration Manager

Dynamic People Consulting is recruiting for a Human Resource and Administration Manager for one of its clients.

Job Objective / Summary

To design, plan and co-ordinate all aspects of administration management of the company by establishing and managing the implementation of systems and procedures in accordance with the Standing instructions approved by the Management.

Description of Duties

• To co-ordinate and to guide the Head of Departments in the preparation and evaluation of departments’ annual budgets, to consolidate the same into a company budget and to build in systems and procedures for monitoring performance against budget
• Provide leadership and oversee the performance of the Administrative solutions functions
• Develop and activate Administration solutions, policies systems and best practices to meet Organizational needs
• Visit and carry out audits in liaison with the finance department of the various Kenyan offices to ensure compliance with policy and procedures and for operational efficiency
• Ensure compliance with all relevant internal and external regulations relating to administrative issues of the company in general and to location in particular services
• Serve as the main liaison person between the organization and the contractors and vendors for the installation and maintenance of the centralized services
• Administration of Human Resource issues for all recruited staff such as benefits, leave and travel
• Oversee the following areas of administrative services travel and ticketing, transport management, contracts and leases administration, events management inventory and asset management.
• Develop and implement appropriate strategies around the Administrative structure and staff development that will enhance efficiency and effectiveness in the company
• Provide oversight in the establishment of individual performance expectations for direct reports and regularly evaluate their performance against organizational objectives
• Monitor and evaluate the process of procurement in liaison with the Finance Department to ensure expenditure control
• Fleet management
• To guide, lead and manage the staff in various departments in a manner that will foster good employee relations and to co-ordinate their activities to ensure consistency with the overall business objectives and maximization of performance
• Ensure availability, application and evaluate internal control systems and procedures to maintain an up to date assets register
• Fostering, nurturing principles and practices geared towards good corporate governance and compliance with statutory obligations
• Provide leadership in the general office administration including ensuring the availability of adequate office furniture, equipment stationer space and sanitation
• Guide the management on Kenyan Business Environment
• To advise the Managing Director and the General Manager on the compilation of the company business plan including the preparation of estimates of income and additional sources of revenue capture, systems for the control of expenditure, and the development of a capital plan and methods of accumulating a capital reserve in order to implement the plan

Job Specifications

A detailed description of the minimum and desirable level of education, professional qualifications, experience and personal attributes.

Professional Qualifications

• University degree in Social Sciences
• Diploma in Human Resources/Industrial Relations
• Member of IHRM (K)
• Masters degree in Social Sciences, Management or Business Administration
• Excellent skills in the use of Information Technology, for the purpose of processing information and communication
• 5 years progressive working experience
• Experience in a Beverage processing plant

Key Result Areas

• Effective Management of HR management programmes of the company
• Sound Industrial relations
• Effective systems for recruitment, retention, management and development of staff.
• Regular and effective communication of the systems and procedures to the HOD’s
• Enhanced integration and teamwork of all staff throughout the Company
• Reasoned staff establishments and staff levels in the company.
• A high degree of morale and discipline amongst all staff.

This job description is meant to be only a representative summary of the major duties and responsibilities performed by the jobholder.

The jobholder may be requested to perform job-related tasks other than those stated in this description.

Personal Traits, Qualities and Aptitudes

• Good Interpersonal and communication skills
• Ability to work independently as well as a team
• Attention to detail and a good sense of procedures
• IT tools proficient in the processing of information and communication
• Mature with excellent interpersonal and communication skills,
• Ability to work independently and as a team to manage work-related responsibilities,
• Attention to detail, reliable and with ability to achieve high Quality Standards,
• An efficient organizer
• A great sense of initiative and creativity in carrying out assignments,
• Good analytical and writing skills,
• Honest, a pleasant personality and willingness to go an extra mile.

If you meet the above qualifications please send a cover letter stating your current salary and expected salary together with a recent curriculum vitae to recruitment@dpckenya.com, by 24th of August 2011