Access Bank - Administrative Assistant

Vacancy: Administrative Assistant
REPORT TO: Managing Director
Country: Rwanda
Job Description (Duties):

Our client Access Bank is a leading Finance Institution in Rwanda and is seeking to recruit result driven and motivated individuals for the Vacancy below;

Job objective
To provide administrative, marketing, operational support, qualitative service, good time keeping and be able to recognize priorities

Duties and Responsibilities:

• Ensuring the quality of the Secretariat
• Schedule appointments
• Receive calls for the Managing Director
• Take messages, receive and send mail from the Managing Director
• Prepare and send correspondence
• Operate and adjust databases on the Managing Director’s office
• Organise meetings of the Managing Director plus preparing and sending invitations
• Manage invitations to internal and external meetings plus preparing and sending the agenda to the participants. (Prepare and organize meetings Executively)
• Design and format media meetings
• Prepare and disseminate Minutes of meetings
• Organize and manage business trips and travels of the managing Director
• Dealing with formalities for obtaining visas, hotel reservations
• Organize the reception of foreign partners or other visitor
• Monitor the Implementation of reception procedures and their update
• Participation in monitoring the actions of the bank (anticipate needs)
• Take part in the development of various procedures with the departments concerned and make a report to the Managing Director
• Support the Managing Director within the gars of knowledge and understanding of missions, goals and values of the Bank by staff
• Support Branch in monitoring compliance procedures
• Check the consistency of the information (intranet, website, presentation, brochures, annual reports)
• Participate in the preparation of annual events
• Provide the necessary support to the preparation and launching

Necessary Qualifications:

• Bachelor degree
• At least 3 years experience in a related role
• Computer skills (MS Word, Excel and power point)
• Good management and administrative capabilities
• Language skills (English ,French and Kinyarwanda)
• Good analytical Skills/ Problem solving
• Must be responsible and able to coordinate different activities
• Ability to work as a team
• Must have the ability to manage the confidentiality of information and data
• Must be Rwandan

How to Apply:

If interested, please submit in person a typed up-to-date CV and application letter with copies of your academic papers to;

NFT Consult – Uganda,Kisozi Complex, Plot 6/8 Kyaggwe Road, Nakasero
Tel: +256 0414237904 / 24, 0312266904

If applying online, please send an email to accessjobs@nftconsult.com. ( In the Subject line please indicate the position you are applying for i.e "Administrative Assistant")

Attach your CV and application letter ONLY; please merge them into ONE file in MS word or PDF format.

DO NOT attach scanned academic papers or documents when applying online.

2011-08-31