PURPOSE OF THE POSITION:
Management of CRS Financial resources to ensure high standards of efficiency and accountability are maintained to meet the expectations of CRS, Donors and Partners:
KEY RESPONSIBILITIES
Financial Accounting
Review of all disbursements to ensure they are for valid business and are provided for in the approved Grant Budgets.
Monitor receivables and advances to Sub grantees, Counterparts, Vendors, Staff and Field Offices and ensure that advances are liquidated on a timely basis and in accordance with CRS and Donor policies.
Facilitate secure and timely cash transfer to the field location based on cash requirement requests
Reconciliation of Staff, Field Offices and Sub Grantees accounts
Review of Grant Data entered in the CRS Sun System to ensure accuracy.
Review cost allocation for shared cost to ensure fair share of cost is charged to various Grants/Projects
Preparation of Journals for data Entry into Sun System.
Monthly review of transactions charged to specific grants to ensure completeness, accuracy and consistency with the budgets.
Review the financial operations of field offices to ensure smooth flow of financial operations
External Relationship:
Review cash forecasts from the Sub-Grantees and Counterparts to ensure they are in line with the approved grant budgets and recommend funds disbursement
Review expenditures reports from the Sub-Grantees to ensure that spending is in line with the approved grant budget and in compliance with CRS and donor regulations
Conduct financial reviews for sub grantees to ensure compliance with CRS and Donor Policies.
Establish Sound Financial and reporting systems for Sub-Grantees and Counterparts
Provide financial and administration backup for sub grantees in the course of the program implementation
Budgets Management and Reporting
Preparation of Quarterly progress reports for Grants/Projects to Donors/Management
Prepare Monthly Budget comparison reports to Management for the Grants/Projects and investigation of variances to ensure timely corrective actions.
Assist Programme Staff in Developing Grant budget Proposals for Sub-Grantees, Counterparts and Field offices.
Preparation of budget Journals for input in the Sun System.
Capacity Building:
Induction/Training of Sub Grantees, Counterparts, Program and Field Staff in financial management to ensure compliance with CRS and USIAD policies.
Prepare training material for sub grantee and manuals for their reference
Conduct financial reviews for sub grantees to evaluate impact of training and compliance with CRS and Donor Regulations
MINIMUM QUALIFICATIONS/EXPERIENCES
CPA II, ACCA Level II or equivalent and a Bachelors Degree in Business related field
Minimum 2 Years relevant working experience in a NGO
Experience with computerized accounting systems, preferably SUN systems,
Excellent computer skills in MS office Word and Excel
Application letters and CVs together with the names of three professional referees, should reach the undersigned not later than Wednesday 31st August, 2011. Only short-listed candidates will be contacted.
Human Resources Manager
Catholic Relief Services –
Southern Sudan program, Juba Office
OR by E-mail to: jobapps@crssudan.org
CRS Sudan Program is an equal-opportunity employer. In making employment decisions it does not discriminate on the basis of gender, ethnicity, religion or political affiliation.
– GRANT ACCOUNTANT Catholic Relief Services
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