BRELA EMPLOYMENT OPPORTUNITIES

EMPLOYMENT OPPORTUNITIES

BACKGROUND

The Business Registrations and Licensing Agency (BRELA) is a semi-autonomous Executive Agency under the Ministry of Industry and Trade responsible for business facilitation and regulation, which specifically administers Corporate and Companies laws, Intellectual Property Laws, Business and Industrial Licensing laws. It was established under the Government Executive Agencies Act, No. 30 of 1997 and formally launched on 3rd December 1999. BRELA invites applications from suitably qualified Tanzanians to fill the following vacant positions.

1.0 JOB TITLE: INFORMATION OFFICER (1 post)
REPORTS TO: Chief Executive Officer

PURPOSE AND SCOPE

To promote good image of BRELA and provide information to the public on Agency activities.

DUTIES AND RESPONSIBILITY

• Prepares strategies and plans for promotion of BRELA services internally and externally.

• Coordinates BRELA Public events
• To determinate correct information activities provided by the Agency
• Reviews press releases and answers to queries on the operations of BRELA
• Promotes BRELA image to the public through various publications and promotional materials.
• Disseminates relevant information to Directors and Managers.
• Reviews programmes and timetable for BRELA visitors.
• To receive visitors in a cordial manner.
• Briefs the media on the activities and services of BRELA
• Coordinates preparation of approved BRELA Newsletter and bulletins.
• Supervises the preparation of approved BRELA Newsletter and bulletins.
• Supervises the preparation of unit budget and monitors expenditure.
• Performs any other duties as may be assigned from time to time.

EDUCATION REQUIREMENT AND WORKING EXPERIENCE:

Holder of Bachelor of Mass Communication with certificate in Public Relations and Promotion or equivalent qualification and 5 years relevant experience. Good knowledge in Computer soft ware applications will be a added advantage.

SKILLS

Outstanding Communication Skills Oral and written presentation in English and Kiswahili. Attention to details.
Ability to work under pressure and timely meet deadlines
Ability to plan, develop and work both independently and as part of a team

Proactive and self motivated

Confident dealing with all level of management
Exhibits high standards of business and personal ethical conduct.

2.0 JOB TITLE: SENIOR PROCUREMENT OFFICER (1 post)
REPORTS TO: Business Support Manager

OVERALL PURPOSE:

To ensure timely availability of goods and services in a cost effective manner

KEY TASKS

• To convene and attend all Tender Board meeting

• To lead preparations of Procurement Plans to its implementation in line with Approved Agency's budget.
• To act as Secretary to the Tender board by supporting the function of the Tender board.

• To review the solicitation documents, Procurement Plans, procurement implementation plans and procurement performance report.
• To manage disposal of Agency's assets by tender activities in compliance to the Procurement Act.
• Issue approved procurement contract documents to suppliers/contractors and preparing monthly information report for the Tender Board management.
• Monitors adherence to stores/supplies policies, regulations and procedures.
• Keeps an up-to-date database of prices of goods provided by vendors appointed for supply of goods to the Hospital.
• Coordinates reconciliation of all stores records with accounts for audit purposes;
• Advises on disposal of obsolete or condemned items/goods on how to handle loses in stores.
• Oversees development and implementation of standardized procurement/inventory management policies, regulations and procedures across divisions and ensure regular updating.
• Conducts open performance review and appraisal of subordinates and give feedback.

• Performs any other duties as assigned from time to time.

EDUCATION REQUIREMENT AND WORKING EXPERIENCE:

University Degree in Procurement or equivalent and must be a Holder of Certified Supplies Professional/Certified Procurement and Supplies Professional conversant with the Procurement Act, with not less than five ears post qualifying experience. Computer knowledge is an essential.

SKILLS

High Degree of honest and integrity and ability to work independently. Ability to work under pressure and timely meet deadlines.

Ability to plan, develop and work both independently and as part of a team Proactive and self motivated.

3.0 JOB TITLE: OFFICE SUPERVISOR (1 post)
REPORTS TO: Business Support Manager

PURPOSE AND SCOPE

To supervise administrative and registry activities to ensure effective storage of documents, proper file movements and that files and documents can be retrieved and are available to decision makers whenever they are needed..

DUTIES AND RESPONSIBILITY

• Supervises secretaries, Clerks, drivers and office attendants

• Maintains the daily attendance register and ensures that accurate reports of staff attendance are maintained.
• Facilitates meetings/workshops organized by BRELA
• Registering all incoming mails and file the same in respective files for action.
• Monitors and maintains attendance register.
• To act as Transport Officer by maintaining fuel records, vehicle maintenance and movement of vehicles.
• Prepares routing and schedules of vehicles for optimum utilization of staff and vehicles.

• Supervises drivers, plans and manages the transport system for efficiency and effectiveness of the fleet.
• Maintenance of service schedules of Agency Vehicles carried out by approved dealers/garages and within an appropriate maintenance cycle.
• Facilitates insurance covers for all vehicles used.
• Prepares reports on vehicle accidents and police reports on the nature and cause of the accident and outcome of the investigations.
• Supervises filling of documents in respective files
• Supervises maintenance programmers for the motor vehicles, furniture, office equipments and other facilitates.
• Managers the registry and ensures proper flow of communication including mails, telephones, fax, newspapers
• Coordinates the general support services for BRELA facilities including tea, photocopying, secretarial, telephone, newspapers and massengerial services.
• Responsible for office security and proper upkeep of office environment: cleaning services, fumigation, electricity water and sewerage.
• Performs any other duties as may be assigned by supervisor.




EDUCATION REQUIREMENT AND WORKING EXPERIENCE:

Diploma in Business Administration/Human Resources Management/Records Management or equivalent qualification with at least Five years relevant experience. Computer Literacy is a must.
SKILS
Good Communication Skills in English and Kiswahili. Attention to details
Ability to work under pressure

Ability to plan Supervise and team worker Proactive and self Organized

4.0 JOB TITLE: RECORD MANAGEMENT ASSISTANT (3 post)
REPORTS TO: Business Support Manager

PURPOSE AND SCOPE

Effective storage of documents so that they can be retrieved and are available to decision makers wherever needed, proper file movements and maintenance of file movement records.

DUTIES AND RESPONSIBILITY

• Prepares file register.

• Maintain files Movement Record cards

• Receives in-coming mail and records them in relevant register.

• Stamping in-coming mail.
• Custodian of all letters and all attached documents referred to.
• Sends mail preview box to preview officers.
• Look for Files and collect them whenever required
• Takes daily note of files in various offices to up-date the movement
• Proofreading all outgoing letters and make correction accordingly.
• To make sure all letters are signed by relevant desk officers.
• Circulates filimsy file to the authorized officer.
• Performs any other duties as may be assigned to him/her by the supervisor.

EDUCATION REQUIREMENT AND WORKING EXPERIENCE:

Holder of an Advanced Level Certificate of Secondary School with Diploma in Record management or equivalent qualification from recognized Institution.
Must be able to use Computer for Record keeping.

SKILLS

Safety and Health.
Must be able to Speak and understand English
Proactive and self motivated.


5.0 JOB TITLE: OFFICE ASSISTANT (1 post)
REPORTS TO: Business Support Manager

PURPOSE AND SCOPE

To perform errands, provide office services and clean offices when required to do so.


DUTIES AND RESPONSIBILITY

• Assists in organizing for pre meeting arrangements when needed.

• Duplicates documents, such as circulars and other publications.
• Circulates files and documents internally to respective staff.
• Prepares and serves refreshment during in house meetings and workshops.
• Delivers and collects letters from the Post office.
• Informs the Office Supervisor on the status of sundry items for office use.
• Assists in tracing misplaced files.
• Performs any other duties as might be assigned.

EDUCATION REQUIREMENT AND WORKING EXPERIENCE:

Holder of Secondary School Certificate with three years working experience, possession of computer knowledge is an added advantage.

SKILLS

Safety and health
Proactive and self motivated

REMUNERATION

A competitive remuneration package will be offered to successful candidates for all the positions commensurate with qualification and experience.

MODE OF APPLICATION:

Age for an Applicant should not exceed 45 years old.
An application Letter must be typed and accompanied by typed detailed Curriculum Vitae, certified copies of academic and other relevant certificates, 1 recent passport size photograph, applicant's current postal address, phone numbers and e-mails, names and address including telephone numbers of at-least two reputable work related referees to reach the undersigned within three weeks from the first date of advertisement. If you will not hear from us by the end of June 2011 consider yourself that your application was unsuccessful.


The chief Executive Officer,

Business Registration and Licensing Agency (BRELA),
P. O. Box 9593,
DAR ES SALAAM.