IRDP VACANCIES APRIL 2012

Ref. Na EA.7/96/01/B/50 13th April, 2012

VACANCIES ANNOUNCEMENT

The Public Service Recruitment Secretariat was established in accordance with section No.29 (1) of the Public Service (Amendment) Act No.18 of 2007. One of the main functions of this organ is to advertise vacant posts occurring in the Public Service and conduct recruitment process.

On behalf of the Ministry of Finance (Institute of Rural Development Planning – IRDP) the Public Service Recruitment Secretariat invites qualified Tanzanians to fill vacant posts in various public institutions as shown below.

1.0 INSTITUTE OF RURAL DEVELOPMENT PLANNING DODOMA

The Institute of Rural Development Planning was established as a Corporate Body under the Act of Parliament no. 8 of 1980 as a Higher Learning Institute providing Advanced Training, Research and Consultancy services in the fields of Rural Development Planning. The Institute is accredited by the National Council for Technical Education (NACTE).

1.1 ASSISTANT LECTURER - 3 POSTS ( HUMAN RESOURCE PLANNING AND MANAGEMENT)

1.1.1 DUTIES AND RESPONSIBILITIES

• Carrying out lectures, practical and assessment of students, performance;

• Supervising projects and practical training for students;

• Conducting research and publications;

• Carrying consultancy and advisory services;

1.1.2 QUALIFICATIONS AND EXPERIENCE

• Masters Degree in the relevant Fields mentioned above with at least Upper Second Class at Bachelor Degree

1.1.3 REMUNERATION

Attractive remuneration package in accordance with the Institution’s Salary Scale PHTS 8/9

1.2 ADMISSION/EXAMINATION OFFICER II - 3 POSTS
1.2.1 DUTIES AND RESPONSIBILITIES
• Responsible for matters relating to admission like advertising, receiving
applications, processing and selection of candidates.

• Keeping of students records.

• Responsible for issuing student Identify Cards.

• Assisting the Registrar in all matters pertaining to examination processing administration, grading and keeping records.

• Any other duties assigned by his/her supervisor.

1.2.2 QUALIFICATIONS AND EXPERIENCE

• Bachelor Degree in Social Science or Education or equivalent qualifications.

1.2.3 REMUNERATION

Attractive remuneration package in accordance with the Institution’s Salary Scale PGSS 10

1.3 ESTATE OFFICER II - 2 POSTS

1.3.1 DUTIES AND RESPONSIBILITIES

• Supervise maintenance works

• Prepare budgets for maintenance and work schedules. • To perform any other duties assigned by his/her senior.

1.3.2 QUALIFICATIONS AND EXPERIENCE

• Bachelor Degree or Advanced Diploma in Estates Management, Environmental Engineering, Architecture, Building Economics, Civil Engineering and Land Use Management and Evaluation or related field from a recognized Institution.


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1.3.3 REMUNERATION

Attractive remuneration package in accordance with the Institution’s Salary Scale PGSS 10


1.4 HUMAN RESOURCES MANAGEMENT OFFICER II - 1 POST 1.4.1 DUTIES AND RESPONSIBILITIES

• To collect, analyse, tabulate and maintain personnel records and statistics.

• To deal with general disciplinary matters for junior staff.

• To oversee the general cleanliness of office premises.

• To assist in the preparation of Human Resources development plans.

• To oversee the day to day smooth running of the Registries and typing pool.

• Interpreting Scheme of Service.

• Any other duties as may be assigned by the relevant executive.

1.4.2 QUALIFICATIONS AND EXPERIENCE

• Bachelor Degree majoring in Human Resources Management, Public Administration, and Business Administration from recognized Institution.

1.4.3 REMUNERATION

Attractive remuneration package in accordance with the Institution’s Salary Scale PGSS 10


1.5 SUPPLIES OFFICER II - 2 POSTS 1.5.1 DUTIES AND RESPONSIBILITIES

• Receiving the incoming stocks;

• Issuing of the outgoing stocks;

• To maintain proper stock records;

• To arranging the stocks in the proper locations;

• To guide Stock Taking teams in the stock yards;

• Identification of stocks and authorization of issues;

• To assist in the stores accounting;

• Ensuring of proper storage of stocks;

• To ensure safety of the stocks;

• To assist in the infection of stocks;

• Controls the stock levels and initiation of orders;

• To perform any other duties assigned by his supervisor.




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1.5.2 QUALIFICATIONS AND EXPERIENCE

• Bachelor Degree in Procurement and Supply Management, Materials

OR

• Advanced Diploma (NTA LEVEL 8) in Procurement and Supply Management, Materials Management or its equivalent from recognized Institutions Plus a Professional Stage III Certificate or its equivalent,

• Should have a three (3) years working experience in the similar post.

1.5.3 REMUNERATION

Attractive remuneration package in accordance with the Institution’s Salary Scale PGSS 10


1.6 RECORDS MANAGEMENT ASSISTANT I - 1 POST 1.6.1 DUTIES AND RESPONSIBILITIES

• Registering the incoming mails

• Maintaining record of files for future action

• Addressing and dispatching of outgoing mails

• Maintaining file movement book

• Monitoring movement of office furniture, equipments, and stationeries, as may be directed by Supervisor.

1.6.2 QUALIFICATIONS AND EXPERIENCE
• Form IV/VI Secondary Education with Diploma in Records Management with at
least three (3) years working experience in the same field plus ICT Skills
1.6.3 REMUNERATION

Attractive remuneration package in accordance with the Institution’s Salary Scale PGSS 9/10


1.7 RECORDS MANAGEMENT ASSISTANT II - 2 POSTS 1.7.1 DUTIES AND RESPONSIBILITIES

• Receiving mail from different various place

• Registering all incoming mail

• Filling incoming mails, filing indexing, housing files, maintaining a diary and Recording files

• Distributing files to scheduled officers

• Handling registration of mails, filing, indexing housing files, maintaining a diary and recording files

• Ensuring correct distribution of files to scheduled officers for action

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• Sorting, addressing and dispatching letters/documents

1.7.2 QUALIFICATIONS AND EXPERIENCE

• Form IV/Vl Certificate of Secondary Education with Certificate in Records Management plus ICT skills

1.7.3 REMUNERATION

Attractive remuneration package in accordance with the Institution’s Salary Scale PGSS 7/8


1.8 PERSONAL SECRETARY II – 2 POSTS 1.8.1 DUTIES AND RESPONSIBILITIES

• To type both open and confidential letters/matters;

• To receive all visitors with courtesy and decorum, ascertain the nature of the visitor’s business and relay information to the officer;

• To File minutes correspondence and other documents;

• To assume responsibility for ensuring that there is adequate efficiency in day-to-day operation of office functions e.g. supply of stationery, cleanliness, decorum, dispatch and receipt of mail, messenger services and other related functions;

• To co-ordinate all office needs and requirements

• To take proper care of facilities, equipment and documents.

1.8.2 QUALIFICATIONS AND EXPERIENCE
• Form IV/VI with passes in English and Kiswahili, plus 100/120 w.p.m. short hand in
English or Kiswahili, 50 w.p.m typing speed, and who have passed tabulation and
manuscript Stage III, Secretarial and office procedure Stage II and has completed
a basic computer course, with application of basic computer programmes.
1.8.3 REMUNERATION

Attractive remuneration package in accordance with the Institution’s Salary Scale PGSS 8


1.9 ARTISAN II – CARPENTRY - 1 POST 1.9.1 DUTIES AND RESPONSIBILITIES

• Performing specified craft job under close supervision.

• Performing general cleanness of the workshop and its surrounding environment.

• Taking care of machinery tools and equipment.

• Performing any other related duties as may be assigned by one’s superior from time to time.


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1.9.2 QUALIFICATIONS AND EXPERIENCE
• Secondary School Education Certificate, Plus two years training leading to the
award of Trade Test Grade III in the field of carpentry with at least two years
working experience in related field.
1.9.3 REMUNERATION

Attractive remuneration package in accordance with the Institution’s Salary Scale PGSS 6/7


1.10 COMPUTER TECHNICIAN - 2 POSTS 1.10.1 DUTIES AND RESPONSIBILITIES

• Maintaining and up-dating anti-virus programmes.

• Developing software for special use.

• Installing and customizing software in computers.

• To perform any other duties assigned by his/her supervisor

1.10.2 QUALIFICATIONS AND EXPERIENCE

• Diploma in computer technology from recognized Institution with at least three years working experience.

1.12 LIBRARY ASSISTANT II - 2 POSTS

1.11.1 DUTIES AND RESPONSIBILITIES

• To assist Librarians in cataloguing books and periodicals

• To assist readers with bibliographical searches

• To perform library clerical duties

• Registration of readers

• To issue of books to readers

• To receive books from readers

• To perform any other duties assigned by the Head of Section.

1.11.2 QUALIFICATIONS AND EXPERIENCE

• Certificate in Library services recognized by Tanzania Library service.

1.11.3 REMUNERATION

Attractive remuneration package in accordance with the Institution’s Salary Scale PGSS 5


1.12 STORES ASSISTANT II - 1 POST DUTIES AND RESPONSIBILITIES

• To check transactions in stores accounting documents and registers.

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• To receive and issue vouchers, delivery notes and invoices.

• To prepare purchase requisition upon approval by his/her supervise.

• To perform Any other duties assigned by his/her supervisor

1.12.1 QUALIFICATIONS AND EXPERIENCE

• Certificates of a one year course in stores management recognized by National Board of Materials Management (NBMM) OR, Holder of ABE stage II. One of the subjects passed MUST be store-keeping.

1.12.2 REMUNERATION

Attractive remuneration package in accordance with the Institution’s Salary Scale PGSS 5

1.12.3 REMUNERATION

Attractive remuneration package in accordance with the Institution’s Salary Scale PGSS 7/8


1.13 SENIOR OFFICE ATTENDANT - 1 POST 1.13.1 DUTIES AND RESPONSIBILITIES

• To assist in duplicating, photocopying, collecting and stapling materials.

• To prepare duty rosters as well as ensuring effective and efficient utilization of junior staff;

• To report maintenance problems.

• To perform any other duties as may be assigned by the relevant authority.

• To assist in movement of files and documents and transmission of messages within the Institutes offices.

1.13.2 QUALIFICATIONS AND EXPERIENCE

• Form IV Certificate holder who has attended basic induction course in office management and has at least three (3) years of relevant working experience.

1.13.3 REMUNERATION

Attractive remuneration package in accordance with the Institution’s Salary Scale POSS 8


1.14 SECURITY GUARD - 1 POST 1.14.1 DUTIES AND RESPONSIBILITIES

• Checks incoming and outgoing vehicles and visitors at main gate;

• Keeps watch on the area of works and IRDP surrounding;

• Reports any unusual movement in the terminal or office premises;

• Reports unauthorized entry into prohibited areas;

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• Prepares day-to-day security reports;

• Assist in ensuring attendance of scheduled Security Guard;

• Performs any other duties as may be assigned by his superiors.

1.14.2 QUALIFICATIONS AND EXPERIENCE

• Form IV Certificate, with training in Militia Stage I or JKT training.

1.14.3 REMUNERATION

Attractive remuneration package in accordance with the Institution’s Salary Scale PGSS 5

GENERAL CONDITIONS

i. All applicants must be Citizens of Tanzania

ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact postal address, e-mail address and telephone numbers.

iii. Applicants should observe the age limit indicated for each position.

iv. The title of the position applied for should be marked on the envelope; short of which will make the application invalid.

v. Applicants must attach their detailed relevant certified copies of Academic certificates:

- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.

- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.

- Form IV and Form VI National Examination Certificates.

- Computer Certificate

- Professional certificates from respective boards

- One recent passport size picture and birth certificate.

vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED

vii. Testimonials, Partial transcripts and results slips will not be accepted.

viii. Presentation of forged academic certificates and other information in the CV will necessitate to legal action

ix. Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.

x. Applicants for entry levels currently employed in the Public Service should

not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30th November 2010.

xi. Applicants who have/were retired from the Public Service for whatever reason should not apply.

xii. Applicants should indicate three reputable referees with their reliable contacts.

xiii. Certificates from foreign Universities should be verified by Tanzania

Commission for Universities (TCU)

xiv. Dead line for application is 27th April, 2012 at 3:30 p.m
xv. Application letters should be written in Swahili or English

xvi. APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary OR Katibu
Public Service Recruitment Sekretarieti ya Ajira katika
Secretariat, Utumishi wa Umma
P. O. Box 63100 S. L. P 63100,
DAR ES SALAAM. DAR ES SALAAM.