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Finance & Admin Analysis Consultant, Field Programs and Corporate Services

by Kazi Bongo  |  in Zambia at  3:05:00 AM

Creating a Common Operations Manual for PATH Country Programs

The consultant will be responsible to the Field Programs Team and Corporate Services teams.

Background

PATH is an international nonprofit organization that transforms global health through innovation. We take an entrepreneurial approach to developing and delivering high-impact, low-cost solutions, from lifesaving vaccines and devices to collaborative programs with communities. Through our work in more than 70 countries, PATH and our partners empower people to achieve their full potential.

PATH is committed to expanding its reach and impact on health in low-resource regions around the world. As a result, PATH has greatly expanded its presence, in particular, in sub-Saharan Africa. With this expansion, PATH recognizes that defining and documenting standard operating procedures and ensuring consistent operational guidance to country offices are essential to its effectiveness.

PATH seeks a senior, seasoned consultant to conduct a review and analysis of current financial and administrative processes and procedures, including authorities and approvals, as they are being implemented in country programs and to create a common operations manual template adaptable to each office setting. This review and template development will inform the Field Programs and the Corporate Services teams in the development of comprehensive country program operational guidelines. The consultant selected will focus on three existing country program offices— Zambia, Tanzania and Vietnam—to provide sufficient context and allow understanding of the breadth of issues facing offices in different regions.

Objectives

  • Analysis of the application of existing financial and administrative policies and guidelines in selected countries; including an assessment of their presentation and accessibility from the field perspective.
  • Development of a draft comprehensive Operations Manual template that integrates and builds upon PATH’s existing guidelines, policies and procedures as well as best practices in the INGO community.
  • Identification of gaps in policies and procedures or in guidance for applying existing policies.
  • Concise recommendations to improve financial and administrative operations in selected countries.


Activities

Week 1

In preparation for the consultancy, PATH will collect and provide the consultant with all relevant finance and administrative policies, guidelines and procedures from HQ, including relevant audit and compliance reports. In addition, PATH will make available all existing operations manuals adapted and/or developed by Country Programs.

At PATH HQ in Seattle, the consultant will be briefed by key staff from Corporate Services and Field Programs on existing guidelines, policies and procedures, challenges identified in the their application, and key issues that have emerged from audit findings and support trips. The key staff will include:

  • Field Programs: Ayo Ajayi and team
  • Corporate Services: Division Directors or their delegates overseeing:
    • Grants and Contracts
    • Finance and Accounting
    • IT
    • Global Facilities
    • Legal Affairs

Consultant will create first draft of a comprehensive Operations Manual template, incorporating and/or referencing existing policies, procedures and guidelines, in collaboration with Field Programs and Corporate Services staff involved in this first phase of work.

Week 2-7

The consultant will visit the three countries cited above for a period of two weeks each. The in-country scope of work will include the following:

  • In partnership with PATH field staff, review and document how current operational policies, procedures and guidance are being applied.
  • Identify gaps in policies, procedures and guidance in critical areas identified by the field staff and observed by the consultant in comparison to the draft template.
  • Diagram workflows within the office (including document flow, approval process and roles and responsibilities) for key areas listed above.
  • Develop recommendations to improve workflows within the office forgreater accountability and efficiencies and improved risk management.
  • Where feasible, interview regional Corporate Services staff, e.g. internal auditor, HR partner, for additional perspectives.

Deliverables- Week 8-10

  • Trip report from each country– including diagrams of workflows and recommendations for improved functioning. (A template for the trip report will be provided.)
  • Second draft of Operations Manual template with recommendations for new policy development and existing policy refinement.
  • Draft Operations Manual for country programs, incorporating and/or referencing existing policies, procedures and guidelines.

Required Skills and Experience

  • Minimum of 15 years of experience managing international non-profit operations at country, regional and international levels in a variety of organizations
  • Experience working within a multi-donor environment
  • Experience working in a range of organizational models
  • Experience in developing operational guidelines and manuals
  • Knowledge of donor compliance requirements, especially for USG
  • Experience working in a variety of challenging country environments
  • Supervisory experience overseeing financial, accounting and administrative systems

Timing

One week to review PATH policies and guidelines, including meetings with HQ staff in Seattle, and to develop first draft Operations Manual template.

Six weeks of field work – (two weeks in each of 3 countries).

Three weeks to complete all trip reports, revise Operations Manual template, and draft Operations Manual for Country Programs.

Estimated start/end dates: March 1, 2012/June 30, 2012.

Job Location
USA/Zambia/Tanzania/Vietnam, To Be Determined

Finance & Admin Analysis Consultant, Field Programs and Corporate Services

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Tanzania Kenya NGO JOBS Uganda Best Jobs Consultancy Rwanda ICT JOBS United Nations Administrative Sudan Best Jobs Finance Health - Medical Engineering Ethiopia Agricultural Education Lecturer Human Resources Somalia Congo - Kinshasa Media Legal Jobs Monitoring and Evaluation Bank Jobs World Vision Mining Burundi African Barrick Gold Zambia Procurement Sales and Marketing Accountant US EMBASSY Mozambique East African Community Telecoms Research CARE International Save The Children Malawi Plan International South Sudan Oxfam Arusha African Development Bank Scholarships Finance and Administration SafariCom Aviation The Commonwealth American Embassy Sales Catholic Relief Services Zanzibar Environmental USAID Operations UNDP FHI 360 Security World Bank Economist TradeMark East Africa Unicef Hospitality Managers International Rescue Committee (IRC) Accounting Restless Development AMREF COOPI - Cooperazione Internazionale Path International Civil Engineers African Union AfDB African Development Bank Driver - Logistics Morogoro Marketing Utumishi Tigo Jobs Dar es salaam PSI Population Services International Pwc PricewaterhouseCoopers Teaching Au African Union East African Breweries North Mara Gold Mine ACTED Mwanza Djibouti Malaria Consortium Bulyanhulu Gold Mine DFID FINCA JOBS Buzwagi Gold Mine COMESA Driver International Jobs Jhpiego Mbeya Adeso Danish Refugee Council Handicap International Kilimanjaro Rio Tinto Pact International Solidarités International EGPAF Elizabeth Glaser Pediatric AIDS Foundation Logistics Tender Coca-Cola Nairobi Nation Media Group Africare Norwegian Refugee Council Samaritan's Purse Chemonics International COUNTRY DIRECTOR ICAP of Columbia University InterShips Precision Air RwandAir Marie Stopes International (MSI) Serengeti Breweries Ltd Climate Change IGAD Serengeti Breweries Tetra Tech ARD Volunteer One Acre Fund Clinton Health Access Initiative (CHAI Technoserve Twaweza East Africa Project Management Lutheran World Federation SADC Secretariat Vso International ACDI/VOCA ActionAid Halmashauri Tanga Agha Khan Iringa Kenya Commercial Bank World Agroforestry Centre Deloitte East Africa International Organization for Migration (IOM) COMESA Secretariat: Software Engineering Tanzania Breweries Pathfinder International World Health Organization Safety and Security British Council Futures Group KPMG Tanzania Electric Supply Company UN-Habitat WFP World Food Programme Barclays GEITA GOLD MINING GOAL Shinyanga Jobs WWF World Wide Fund for Nature Microsoft Mombasa Tanzania Ports Authority Family Health International (FHI) IBM EAST AFRICA IntraHealth International Mercy Corps Tabora Community Development Jobs Data Base Management East African Development Bank Electrical Engineer ICAP - TZ KEMRI/CDC Program TANESCO WaterAid Tanzania AccessBank Auditor Dodoma Google Africa Stanbic Bank Amnesty Food and Agriculture Organization Horn Relief Kampala Management Systems International (MSI) SNV International Standard Chartered Bank VETA Christian Aid DIAMOND TRUST BANK Helen Keller International Help Age TANROADS Uganda Telecom Airtel Africa Marie Stopes Web Development Agriculture Jobs B B C WORLD SERVICE Equity Bank Human Rights Kigali Makerere University Nile Basin Initiative Kenyatta University Mtwara Mzumbe University Nile Breweries Limited Tulawaka Gold Mine University of Nairobi kenya Airways Internships MTN NSSF National Social Security Fund Nepad Partners in Health Room to Read TCRA UNWOMEN African Wildlife foundation (AWF) Bank of Tanzania KEMRI Librarian MENTOR Initiative SUMATRA Uiversity of Nairobi WaterAid International icipe Project CAFOD - Catholic Agency for Overseas Development Egerton University EngenderHealth Goal Ireland Kenyan Banks Lake Victoria Basin Commission Muhimbili National Hospital Peace Corps TASAF Tanzania Social Action Fund Zanzibar University ACB AKIBA COMMERCIAL BANK AGRA Alliance for a Green Revolution in Africa Advans Bank Ethiopian Airlines Freedom House IITA International Institute of Tropical Agriculture KCB BANK Legal Resolute Tanzania Uganda National Roads Authority British High Commission ChildFund FilmAid International Kagera Moshi NECTA TANAPA Tanzania Civil Aviation Authority (TCAA) USAILI - INTERVIEW United States International University University of Dar es salaam University of Dodoma World Concern Aga Khan Foundation EWURA Ernst and Young IUCN International Union for Conservation of Nature International Medical Corps Islamic Relief Kakira Sugar Musoma National Institute for Medical Research OPEN UNIVERSITY OF TANZANIA Relief International TAA Tanzania Airports Authority TPDC Trainee Trócaire Uganda Revenue Authority VSF Belgium Architects Ecomist Hivos IFC International Finance Corporation Ifakara Health Institute Inoorero University International Commercial Bank Kenya Red Cross Society Kigoma Oil and Gas Pwani University College SOKOINE UNIVERSITY Tumaini University Uganda AWF African Wildlife Foundation Accounts African Virtual University Altima Africa Ardhi University Bank of Uganda Business Development CBA Commercial Bank of Africa Concultancy Del Monte Kenya Embassies Kenya Airports Authority Lake Victoria South Water Services Board Medical National Bank of Commerce Search for Common Ground TTCL Tanzania Telecommunications Company Limited Unilever War Child International Water Engineering Zinduka Afrika ACORD AKU ​Aga Khan University Africa Nazarene University Africa Rice Center (AfricaRice) Aga Khan Health Services Commercial Bank of Africa Daraja Tanzania Engineers Registration Board (ERB) Fina Bank International Potato Center International Potato Center (CIP) Intrahealth Jomo Kenyatta University Kilimanjaro Christian Medical Centre Kyambogo University Lindi Jobs MCL Mwananchi Communications MUHAS-harvad Moi University National University of Rwanda Nuru International Nzoia sugar Company RECORDS MANAGEMENT JOBS RTI International RUKWA Singida THE LAW SCHOOL OF TANZANIA TRA Tanzania Revenue Authority The Foundation For Civil Society Western Union Acacia Mining Action Against Hunger (ACF) Agricultural Society of Kenya BRALIRWA Bondo University College Caritas Comoros Concern Worldwide Conservation Jobs Consolidated Bank of Kenya DHL Express Ewaso Ngiro South River Basin Development Authority Geologist Graduates Gulf African Bank INSTITUTE OF ADULT EDUCATION Jomo Kenyatta University of Agriculture and Technology Kabale University Kabale University (KAB) Kenya Ports Authority KickStart International MORUWASA Morogoro Urban Water and Sanitation Authority MSH Management Sciences for Health Mara Mumias Sugar Company NBC BANK Nairobi Hospital Ngorongoro Conservation Area Authority Nkumba University Rural Electrification Agency Ruvuma SOKINE UNIVERSITY Stores TACAIDS Tanzania Postal Bank Tullow Oil World Lung Foundation (WLF) ALAF Limited Aga Khan Development Network (AKDN) Aga Khan Hospital Air Malawi American Refuge Committee BTC Belgian Technical Cooperation Bhttp://www.blogger.com/img/blank.gifank of Tanzania Bioversity International CHF International CRDB BANK Customer Service Jobs DIT DAR ES SALAAM INSTITUTE OF TECHNOLOGY Danida Dar es Salaam Institute of Technology Daystar University European Union IFM INSTITUTE OF FINANCE MANAGEMENT ITECH Internews® Network KUITWA KAZINI Kenya Accreditation Service Kenya Polytechnic University College Kisii University College Kisumu Laboratory Jobs MSF Switzerland Management Sciences for Health Manyara Maseno University Ministry of State for Planning Muteesa 1 Royal University Médecins Sans Frontières Narok University College OSHA Occupational safety and Health Authority Open Society Initiative for Eastern Africa (OSIEA) PA PAC Petroleum EngineerS RWANDA HOUSING AUTHORITY STAMIGOLD SUA SOKOINE UNIVERSITY OF AGRICULTURE Seychelles Songas Songea TBC TANZANIA BROADCASTING CORPORATION TBS TANZANIA BUREAU OF STANDARDS TFDA TANZANIA FOOD AND DRUGS AUTHORITY TIB - Tanzania Investment Bank Tanzania Mortagage Refinance Company Tanzania Teachers’ Union Transmara Sugar Company Tropical Pesticides Research Institute Tumba College of Technology Twiga Cement UNOCHA Umma University University WRP Walter Reed Project ZANTEL ao uga
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