Regional Programme Advisor: Africa Regional Programme International HIV/AIDS Alliance

Alliance Mission: The mission of the International HIV/AIDS Alliance is to support communities to reduce the spread of HIV and to meet the challenges of AIDS. We are working to prevent HIV infection; improve access to HIV treatment, care and support; and lessen the impact of HIV and AIDS worldwide, particularly among the most vulnerable and marginalised.

Job Reports to: Regional Programmes Manager

Main function: In collaboration with other members of the regional team, the Regional Programme Adviser supports the regional programme’s strategic objectives in accordance with the Alliance global strategy.

The regional programme relies on decentralised activities that are implemented and supported by a range of people and organisations. Therefore, the Adviser needs to work in collaboration with staff of the Alliance’s Secretariat, Linking Organisations and Regional Technical Support Hubs, as well as other regional programme partners.

The Adviser is responsible in collaboration with the Regional Programmes Manager for budget control of grants provided to partners. The Adviser leads the ongoing management of capacity building that is delivered through the regional programme, and the implementation of the programme’s activities in the field (such as regional events).

The Regional Programme Adviser works with Regional TS Hubs to ensure partner organisations are supported to implement regional programme activities with appropriate quality; and where relevant are supported for country level and regional capacity building, knowledge sharing, influencing the environment of stakeholders in the HIV response, and organisational development.

The Adviser represents the regional programme to other staff in the Alliance Secretariat and externally when required, ensures effective knowledge sharing related to the regional programme and the Alliance more generally, and develops and maintains professional relationships with programme partners and relevant donors.

Location: Johannesburg or Nairobi

Travel: Regular travel, particularly in the region

Responsibilities:

PROGRAMME MANAGEMENT, CONTRACT OVERSIGHT AND QUALITY ASSURANCE

Objective: High quality regional programme efficiently and effectively delivered against the Alliance Strategic Framework

• In collaboration with Africa team Programme Officers (POs) and Programme Managers (PMs), support LOs in appropriately developing their regional programme activities to contribute to the Alliance’s mission, vision and values, as well as the Alliance’s global and regional strategies

• Support the review and approval of LO proposals to carry out regional programme activities in their countries, ensure that LOs and Regional TS Hubs have clear and agreed work plans for their regional programme activities, and oversee implementation according to agreed monitoring and reporting

• Working in collaboration with POs and PMs, support senior managers of LOs and regional partners in order for them to ensure delivery of work plans according to desired outputs and budgets, and to ensure their regional programme activities are successful

• Regularly monitor programme implementation, financial performance, and compliance with donor and organisational policies and procedures; and submit reports as necessary. Make recommendations for programme amendments or for changes in management or technical support strategies, as well as for managing the relationship with the regional programme’s donors

• Monitor overall performance of regional activities, and collaborate with Africa team POs and PMs to assist LOs and other partner organisations in identifying programme and financial gaps and proposed solutions

• Review programmatic data and ensure consistency, quality and sign off using Alliance systems

• Monitor risk within regional programme implementation, and advise on how to mitigate risk


PROGRAMMATIC AND ORGANISATIONAL DEVELOPMENT

Objective: Strong, independent, sustainable LOs contributing to national AIDS responses

• Contribute to the regional programme’s capacity building plan in collaboration with the Regional Programmes Manager, Regional Technical Support Hubs, and other relevant colleagues

• Manage the regional programme’s capacity building and technical support activities, including the Regional Programme’s contracting of technical support through Regional TS Hubs


REPRESENTATION, COMMUNICATIONS AND KNOWLEDGE SHARING

Objective: Effective representation, communication and knowledge sharing within and outside the Alliance

• Ensure good communication and coordination within the team and partners in the regional programme

• Ensure that appropriate knowledge sharing systems are in place, promote and contribute to organisation-wide approaches to knowledge management

• Act as a representative and advocate for the regional programme both within the Secretariat and externally where necessary


RESOURCE MOBILISATION AND DONOR RELATIONS

Objective: Adequately funded programmes and scale up in the assigned countries

• Collaborate with Alliance Secretariat and LO staff to foster relations with donor representatives, especially those based in the field

• Support regional programme resource mobilisation in consultation with the Regional Programmes Manager, field-based partners and resource mobilisation team, including contributing to and/or leading on key inputs into proposal development

• Contribute to the management of the relationship with the programme’s donors, ensure contract compliance and quality, timely donor reports.


STRATEGY AND HIV PROGRAMMING

Objective: Quality, community based programmes delivered by LOs at scale to contribute to the Alliance Strategic Framework

• Ensure knowledge sharing and learning between regional programme partners, and contribute regional learning to Alliance wide global knowledge and learning

• Actively support the development of new programming and innovation, including identifying, developing and reviewing new opportunities for the regional programme, particularly when they are complementary to LOs’ and partners’ existing strategies

• Participate actively in regional strategy development and planning exercises in collaboration with the Head of Team, Regional Programmes Manager and other staff

• Maintain an up-to-date knowledge of the HIV and AIDS epidemic and responses in the region and especially in countries where regional activities are taking place


TEAM WORKING

Objective: Effective team working

• Provide support to team members and other teams according to specialism and need, including at a distance when possible

• Participate in the Alliance’s relevant planning (such as regional programme planning meetings, team planning), information sharing and team building

• Collaborate with the Africa Team’s Programme Officers and Managers who have responsibility for ongoing support to Alliance Linking Organisations in the region, in order to ensure coordinated approaches and effective use of staff resources that support LOs

• Collaborate with staff of the Adviser’s host organisation, in order to facilitate good working and good institutional relationships, while being clear on the separation of responsibilities between their organisational priorities and those of the Alliance and its regional programme


OTHER DUTIES

• Undertake other responsibilities not outlined above which are appropriate for a role of this nature, including occasional support to other programmes as agreed with the line manager

• Provide cover, normally at a distance, for other members of the regional programme cluster during holidays and other absences, as appropriate


Person Specification


Qualifications/Education/
Knowledge Graduate level qualification and/or equivalent experience.

Knowledge of HIV/AIDS programming in one or more of the following: prevention, care, support, treatment
Post-graduate qualification and/or equivalent experience

Knowledge of capacity building and participatory methodologies
Experience required Relevant work experience, including HIV programming in the region

Work experience in the NGO sector in one or more countries in sub-Saharan Africa

Experience of programme management (e.g. work planning, budgeting, monitoring and reporting).
Experience of working in an International NGO


Abilities and Skills required Strong communication skills in English, including good writing.

Good strategic, analytical and planning skills.

Ability to represent the Alliance with partner organisations and in front of a wide range of audiences.
Communication skills in French


Travel Able to travel regularly.


Send applications to: recruitment@aidsalliance.org