Internal Auditor - Nairobi

General Description of the Role:

Reporting to the Country Director, the Internal Auditor will be responsible for regular auditing of GOAL Kenya’s programmes and operations to ensure compliance with GOAL’s standards, in country operating procedures and donor rules and regulations.

In particular, the audits will assess whether internal controls are adequate and identify improvements where necessary.

Duties and responsibilities:

1. Familiarize oneself with and adhere to the standard of GOAL procedures and polices and Donor Rules and Regulations in relation to Logistics, Finance, HR and Programmes as set out in the Current HQ Logistics Manual & GOAL Kenya Procurement & Authorization Levels Chart; GOAL Kenya HR Manual; HQ Finance Manual & GOAL Kenya finance procedures and polices; other donor Rules & Regulations (as and when required based on assigned donors); Grant Management Guidelines; GOAL Dublin HQ proposal / interim / final report checklists etc.

2. Walkthrough and test GOAL Kenya’s systems and controls, assessing whether they are operating as per policies, procedures and donor regulations (as noted above), with emphasis on finance, cash handling, logistics, procurement, stores, HR and distributions.

3. Conduct bi-monthly internal audits for the head office and monthly internal audits for the field office with particular emphasis on; transaction testing, cash management, float transaction testing, asset management, stock keeping, vehicle operations, personnel management, beneficiary distributions and records, and general donor compliance.

4. Produce audit reports for presentation to the County Director and the Roaming Head of Internal Auditor with findings and issues identified during the audit, give appropriate recommendation and actions, providing advice and suggestions on improvements to GOAL Kenya finance systems and procedures where appropriate. The internal auditor will also maintain an up to date issues log and will follow up on all outstanding issues until they are closed.

5. Work with the Roaming Head of Internal Audit in development of a risk register and ensure it is regularly updated.

6. Conduct Head Office finance / compliance checks including but not limited to:

a. Conducting monthly checks of general ledger transactions to ensure compliance with GOAL and donor policies and procedures – typically high value purchase/tenders, flights, assets, eligible and ineligible costs, donor specific restricted items or prior approvals etc.

b. Review journal adjustments monthly to ensure that the audit trail is in line with GOAL Dublin guidelines and clearly understandable if tested during a donor audit.

c. Review the Audit Control File bi-monthly and ensure the documentation for cost apportionment to Donors is properly filed for ease identification in an audit.

d. Ensure the apportionment basis is reasonable and supported by documentation (donor budgets etc) and advise if there is any signs of unreasonable / unsupported allocation bases for FC’s amendments.

e. Review the monthly Timesheet Tracking Sheet for all GOAL Kenya staff and test labour costs charged to donors to ensure they are adequately supported by time sheets (reconcile with leave, training etc) and employment contracts and ensure the filing of the timesheets and contracts is with all the same years’ vouchers ready for HQ;

f. Review donor files to ensure they are well maintained in accordance with GOAL Dublin Grant Management Guidelines; ensure all donor files have a final signed copy of contract, signed amendments etc.

g. Ensure that all interim and final financial reports are filed with reconciled transaction listings which agree to the Trial Balance, DSR and at year-end the Financial Accounting Statements (FAS).

7. Provide training, capacity building and support to GOAL staff in the head and field offices to enhance their knowledge and understanding of GOAL policies and procedures and ensure proper implementation and ongoing use.

8. Conduct any ad-hoc internal audit and financial investigation assignments as requested by the CD and Roaming Head of Internal Audit

9. Perform other audit / compliance oriented tasks as requested by GOAL Kenya Senior Management Team from time to time.

Requirements

• Bachelor’s degree in Accounting, Commerce or Finance.
• A fully qualified accountant –CPA (K), CIA qualifications will be an added advantage.
• Experience in performing audits, reviewing controls, and report writing
• Previous experience in NGO field an advantage
• Computer literacy, including proficiency in Microsoft Excel and Microsoft Word essential
• Self-motivated, organized and innovative
• Good interpersonal skills.
• Problem-solving and excellent communication skills.

To apply for the above position, please send your CV listing three reference including your last direct supervisor and salary expectation to the

Human Resources Manager
GOAL Kenya,
P.O Box 66242-00800,
Nairobi,

or by email to internalauditapplications@ke.goal.ie

Please put the job title of the position for which you are applying in the subject line of the email.

The closing date for all applications is Friday 25th November 2011.

Only shortlisted applicants will be contacted and responded to after interviews.

No phone calls accepted.

GOAL is an equal opportunity employer, qualified male and female applicants are encouraged to apply.