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1. MANAGEMENT OF QUALITY ASSURANCE EQUIPMENT
AND MACHINERY
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1.1
Establishes that all
Quality Assurance equipment’s and machinery in the Moisture Room, Chemical
Laboratory, NTRM and Main Degradation Hall are in good working order
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1.2 Identifies and orders running and maintenance (R&M) items for all
Quality Assurance equipment’s and machinery through Purchase and Supply
department
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1.3 Recommends the buying of new Quality Assurance equipment’s and
machinery for CAPEX approval
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1.4 Guides Quality Assurance staff on trouble shooting of all Quality
Assurance equipment’s and machinery
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2 TOBACCO
INTEGRITY
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2.1
Ensures all testing
procedures are being followed as required by the relevant customer
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2.2
Ensures all customer
required samples are taken and dispatched as required for
·
CPA for PM
·
CPA , Nicotine , sugar for JTI
·
CPA Heavy metals Nicotine Chloride sugar for
BAT
·
As required by Individual customers
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2.3
Deals with in-house
Agronomy programs and customers for TIPP and gene manipulation
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2.4
Deals with all
aspects of NTRM from establishments, procedures, testing, discipline and
reporting to JTI, PM in particular and internally to Cliff Purcell.
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2.5 NTRM reports sent to Agronomy and leaf
departments on Farmers with excessive NTRM in bales
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2.6 Deals with all QA audits performed by
external personal including PM, BAT and government inspectors
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2.7
Non-conforming
Product control for all products including re-handling and refusal to allow
shipment to take place through SAP
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2.8 Checks all customer and daily inspections to
ensure TPI
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2
ACQUISITION AND USAGE OF
CONSUMABLES
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3.1
Identifies and orders
inventory requirements and consumables through Purchase and Supply Department
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3.2
Controls
usage of consumables and stationery
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4
CUSTOMER
MANUALS AND OTHER DOCUMENTS
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4.1 Receives and keeps customer manuals from Document Controller, Account
Executives or direct from the Customers
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4.2 Checks and approves prepared internal checklist extracts from the
customer manuals before being cascaded to all end users
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4.3 Checks and authorizes updated Quality Assurance worksheets for online
test results.
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4.4 Prepares daily process instruction and distribute in time to process
related personnel
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4.5 Implements and checks new or updated Quality Assurance Methods and
Procedures
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5
CUSTOMER REPORTS
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5.1 Checks and sends Quality Assurance processing reports to
international customers, third party clients and Account Executives on
specified days of the week, month and upon request.
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5.2 Guides Processing and Leaf Accounts personnel on product
accountability.
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5.3 Attends to visiting International tobacco Quality Assurance and
processing personnel and maintains the professional relationship.
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5.4 Promotes quality standards and image to external bodies
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5.5
Set up control and
maintain Malcam to PM standards.
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6
ANALYSIS OF RESULTS
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6.1 Through factory analyst ensure all
processing results (NCP), downtime and yields are analyzed and suggestions
made on approvals.
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7
STAFF MANAGEMENT AND BUDGETS
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7.1 Endorses and regularly evaluates Quality
Assurance establishment
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7.2
Overviews, updates and maintains the
departmental organization structure;
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7.3 Controls
department expenses by monitoring all financial movement (for example,
departmental expenses
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7.4
Appraises Quality
Assurance staff on their performance and development standards
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7.5
Formulates Quality
Assurance & NTRM annual Budgets
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7.6
Reviews Quality
Assurance & NTRM departmental expenses and forecasts
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8 ISO AUDITS
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8.1 Receives Departmental ISO procedures files for the department to be
audited
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8.2
Formulates questions
from the procedures
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8.3
Visits department to
be audited and then carries out the audit.
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8.4 Initiates a Measurement and Analysis Improvement form (MAIF)
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8.5
Signs off the MAIF
form after corrections.
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9.0
REWARDING MANAGEMENT
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§
Ensures,
through HR Department that the correct reward procedures are in place (the
job evaluation, performance management and salary structure systems);
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§ Checks that
each staff member is being accurately and fairly remunerated based on these
systems, and takes corrective action when necessary;
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10. ISO AND
SHE REGULATIONS AND PROCEDURES
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§ Attends the
ISO and SHE meetings, and ensures the maintenance of the 5S system in the
factory for Quality Assurance and NTRM;
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11.SAFETY,
HEALTH AND ENVIRONMENT (SHE)
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11.1
Responsible for promoting SHE awareness in the department
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11.2
Ensures that all tasks are performed according to company SHE standards
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11.3
Performs any specific SHE tasks or responsibilities as given by the SHE
coordinator or Managing Director
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