Grants Finance Officer - BPP

Job Ref No: WVT/P&C/FY14/3 
Grants Finance Officer - BPP Deadline 30 October 2013

http://wvi.org/tanzania/grants-finance-officer-bpp

Reports to: Administratively and Technically to BPP Grants Finance Manager

Location: Babati, Tanzania

Purpose of the position:

Facilitate accurate and timely accounting, reporting and budgetary functions and ensure conformity with World Vision International reporting requirements and the stringent compliance standards established by donor

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Major Responsibilities:

• Facilitate preparation of donor budgets, AOPs, DIPS, cash flows in line with partnership guidelines and specific donor regulations, follow up the PBAS commitment of the Grant project and properly track the annual grant budget
• Submit accurate and timely financial reports and file the signed copies; implement internal controls and contribute to the designing of appropriate policies and procedures
• Monitor actual grant expenditures against approved donor line items on a monthly basis; alert management on any irregularities and make recommendations concerning the re-negotiation or approved grant line items with the donor where appropriate
• Ensure monthly LDRs are prepared by grant staff in compliance with LDR policy, including monthly status submission and reconciliation with Payroll.
• Prepare/review coding on vouchers for accurate account, expense codes, donor combinations and proper documentation (backup). Custodian of petty cash for the grant
• Monitoring and supervision of field office financial activities and review of finance documents to ensure compliance with donor regulations before payments
• Prepare and timely submit project funding request in line with cash flows for consolidation by cluster
• Provide monthly project Fleet analysis report (maintenance and fuel cost) for management informed decision making, and participate on preparation of cluster Fleet report for National office monthly submission through zone.
• Perform all Bank activities to include, timely submission of cheque list, Cash deposits relating to Babati Pamoja project
• Process all Cluster payments  within the approved control system in a timely manner accompanied with project site visits for verification on existence and delivery of materials
• Build capacity to non-finance staff in Grants financial management.
• Facilitate timely monthly funding for the Grant against approved donor budgets and cash flows
• Coordinate supply chain activities (procurement, stores and fleet management) for the Grant in line with WV procurement policies, procedures and diverse donor requirements.
• Facilitate Grants audit exercise, participate in preparation of management responses and ensure timely submission, monitor implementation of audit recommendations, and provide regular consolidated updates on implementation to WVT management.

Qualifications:  Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• Minimum Qualification required:  Bachelor Degree in Accountancy or related fields.
• Experience:  5 years
• Preferred: ACCA, CPA
• Technical Skills & Abilities:
  • Excellent computer skills in Excel, Word & Sun-systems software.
  • Demonstrated ability in supervision
  • Good planning and organizational skills
  • Tact and diplomacy in dealing with staff-related to work environment needs
  • Ability to maintain effective working relationships with all levels of staff

Working Environment / Conditions:

• Work environment:  Field work
• Travel:  10% Domestic travel is required.
• On call:  10%

How to Apply

Interested candidates who meet the above criteria should submit their application letters, (addressed to people and culture manager) together with an updated CV and coppieis of relevant credentials,contacts and three referees one of them being a church leader towvt_recruit@wvi.org Cc orestes_sotta@wvi.org