Program Manager Livelihood , Sudan

Department: Program
Position: Program Manager Livelihood Contract duration: 6 months Location: Darfur Sudan, Zalingei Starting Date ASAP

I. Background on ACTED

ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.

ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 32 countries worldwide, with over 200 international and 4000 national staff. ACTED has a 110 million € budget for over 370 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org.

II. Country Profile

Capital Office : Khartoum National Staff : 83 International Staff : 3 Areas : 2 (Western Darfur, Southern Darfur) On-going programmes : 7 Budget : 1.9 M €

In 2005, ACTED began work in West Darfur. The objective was to respond to the humanitarian crisis through the rehabilitation of road networks and the promotion of water access and sanitation. Building on its presence of several years, ACTED focuses on the region of Central Darfur, responding to a complex emergency which has persisted since today. ACTED focuses on supporting conflict affected displaced and non-displaced communities, and adopted an early recovery process in Central Darfur, working with rural communities around Zalingei town as well as in IDP camps. Interventions contribute to improvements in WASH, food security and economic development. The context in Sudan remains extremely volatile and will continue to present challenges to conflict affected communities and for ACTED’s mission in Sudan. Despite the complexity of this emergency, ACTED continues to address the needs identified, and participates in a coordinated humanitarian response. Constantly adapting to a rapidly evolving context, ACTED is gradually phasing out of the emergency phase, to focus on an early recovery process.

III. Position Profile Under the authority of the Country Director, the Program Manager is responsible for the implementation and management of a specific project in coordination with the ACTED country strategy. 1. Ensure external representation of ACTED in relevant sectors - Representation vis-à-vis provincial authorities: Participate in technical and sectoral meetings to ensure visibility amongst local authorities; - Representation vis-à-vis Donors: Participate in technical and sectoral Donor meetings and pass relevant information to the Country Director; - Representation vis-à-vis international organisations: Participate in technical and sectoral meetings and working groups involving NGOs and UN Agencies (OCHA, PNUD, UNICEF, FAO, etc.) and all other inter-governmental institutions; Contribute to the creation of reports, ensuring the quality and accuracy of technical information provided as well as the confidentiality of internal information as required;

More generally, the programme manager is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors. 2. Project Cycle Management - Project implementation: Plan the various stages of project implementation; Guide the implementation of the project and the methods of follow-up; Manage project finances, logistics and materials; Liaise with all internal and external counterparts of the project; Assess the activities undertaken and ensure efficient use of resources; - Project reporting requirements: Set up a clear timeline of reports to be submitted to project Donors; Draft narrative reports and contribute to the development of financial reports through regular budgetary follow up; Ensure adherence to FLAT procedures. More generally, communicate systematically to the relevant Country Director or Area Coordinator on project progress and planning. 3. Provide Relevant Technical Expertise - Ensure that technical quality and standards are considered during project implementation: Collect technical information and analyse associated opportunities and risks; Identify relevant technical authorities and partners, and propose formal partnership and/or contracts. - Undertake quality control: Analyse technical added-value and project impact; Set up technical evaluation exercises during and following implementation.

1. Oversee Programme Staff and Security
   • Guide and direct programme staff:
   • Organise and lead project coordination meetings;
   • Prepare and follow work plans with each project member;
   • Ensure a positive working environment and good team dynamics (solve out potential conflicts);
   • Promote team working conditions in the limit of private life;
   • Adapt the organigramme and ToRs of project personnel according to the project development;
   • Undertake regular appraisals of directly supervised colleagues and pass appraisal forms to the Country or Area Administrator with recommendations (new position, changes to contract or salary etc.);
   • Ensure a building of capacity amongst technical staff in the relevant sectors.
   • Contribute to the recruitment of expatriate staff: When requested by HQ, undertake interviews to assess technical abilities of expatriate candidates living in the country.
   • Oversee staff security: In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports; Contribute to the updating of the security guidelines in the project area of intervention; Ensure that security procedures are respected by each member of the project team.
2. Identify Best Practices and Lessons Learned Collect information and tools employed for project implementation; Draft memos detailing lessons learned and best practices identified during the project; Share such memos with internal and external partners; Communicate such information to the Country Director or Area Coordinator, to Regional Support Offices and to HQ Reporting Department

IV. Qualifications:

• At least 2 years of field experience in program management and coordination;
• Master degree in Agronomy
• Familiarity with the aid system, and ability to understand donor and governmental requirements;
• Excellent communication and drafting skills;
• Able to coordinate and manage staff and project activities;
• Proven ability to work creatively and independently both in the field and in the office;
• Being a strong team player and adept at creating a strong team spirit;
• Ability to organize and plan effectively;
• Ability to work with culturally diverse groups of people;
• Ability to travel and work in difficult conditions and under pressure;
• Knowledge of local language and/or regional experience an asset

V. Conditions:

• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
• Additional monthly living allowance
• Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
• Transportation costs covered, including additional return ticket + luggage allowance
• Provision of medical, life, and repatriation insurance + retirement package

How to apply:

VI. Submission of applications:

Please send, in English, your cover letter, CV, and three references to jobs@acted.org Ref : PML/SUD/SA

ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE

Fax. + 33 (0) 1 42 65 33 46 For more information, visit us at http://www.acted.org