Country Logistic Manager , Sudan

Department: Program
Position: Country Logistic Manager Contract duration: 2 months Location: Sudan, Karthoum Starting Date ASAP

I. Background on ACTED

ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.

ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 32 countries worldwide, with over 200 international and 4000 national staff. ACTED has a 110 million € budget for over 370 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org.

II. Country Profile

Capital Office : Khartoum National Staff : 83 International Staff : 3 Areas : 2 (Western Darfur, Southern Darfur) On-going programmes : 7 Budget : 1.9 M €

In 2005, ACTED began work in West Darfur. The objective was to respond to the humanitarian crisis through the rehabilitation of road networks and the promotion of water access and sanitation. Building on its presence of several years, ACTED focuses on the region of Central Darfur, responding to a complex emergency which has persisted since today. ACTED focuses on supporting conflict affected displaced and non-displaced communities, and adopted an early recovery process in Central Darfur, working with rural communities around Zalingei town as well as in IDP camps. Interventions contribute to improvements in WASH, food security and economic development. The context in Sudan remains extremely volatile and will continue to present challenges to conflict affected communities and for ACTED’s mission in Sudan. Despite the complexity of this emergency, ACTED continues to address the needs identified, and participates in a coordinated humanitarian response. Constantly adapting to a rapidly evolving context, ACTED is gradually phasing out of the emergency phase, to focus on an early recovery process.

III. Position Profile Under the direct supervision of the Country Director, key responsibilities include: 1. Logistical Management - Logistical management of Mission premises: Oversee the furnishings of premises (offices and guesthouses); Supervise maintenance and repairs of premises; - Provision and replenishing of office supplies: Identify needs in stationery and office supplies; Establish a follow-up procedure for the stationery store; Undertake purchases and storage of supplies; - Financial Management: Manage the expenses for the logistical department ; Provide documentary justification of expenses to the Country Finance Department; 2. Procurement, Stock Management and Suppliers - Database of Local Suppliers: Undertake a market study; Set up and maintain a database of local suppliers, detailing criteria of quality, price, service, ethics etc; - Follow up of Procurement Procedures, conforming to procurement guidelines : Undertake quotations or launch Calls for Tender; Purchase goods, draft contracts; Receive merchandise and oversee the customs procedures for imported goods; Check the condition and nature of goods received as required by the contracts; Manage the presentation, circulation, filing and archiving of procurement documents, conforming to FLAT procedures; - Management of Stocks and Supplies: Identify warehouses for storages, ensure premises are furnished and made secure for use; Establish tools for stock management; Undertake periodic inventories; Manage stock movements and distributions of goods in the framework of project implementation; 3. Management of the Vehicle Pool and Transportation - Management of the Vehicle Pool: Organise the allocation and daily availability of vehicles; Establish tools for vehicles follow-up: log books, technical check-ups etc. Ensure the maintenance of and undertake a monthly inventory of the vehicle pool; Calculate and check the monthly cost of each vehicle (fuel consumption, repairs) in coordination with the CFO; - Transportation management: Identify companies for the transportation of stock; Elaborate and follow a timetable of stock delivery for projects; Complete and file waybills ; Organise and oversee loading and unloading of goods; Ensure administrative and custom requirements are adhered to; 4. Management of Technical Equipments - Management of the IT Network: Organise the installation of computing hardware and software (computers, printers, scanners, photocopiers, Network systems); Identify suppliers of Internet access and negotiate service contracts; Ensure back-ups of information and files are kept on the server; Ensure the maintenance and undertake a regular inventory of IT equipment; - Management of Communication equipment: Organise the installation of communication equipment: telephones, HF and VHF radios; Train staff in the use of such equipments; Ensure the maintenance and undertake a monthly inventory of communication equipment; Calculate and check the monthly communication cost of each base (telephones, e-mail, Internet), in coordination with the CFO;

• Management of Power supplies equipment: Organise the installation of equipment: generators, solar panels etc; Train staff in the operation of such equipments; Ensure regular maintenance and undertake a monthly inventory of equipment;
  1. Department Follow-up
• Team leadership: Update the organization chart and ToRs of the logistics department according to the mission development; Oversee the team and undertake appraisals of directly supervised colleagues; Ensure training and capacity building for logistics team members in order to increase the level of technical ability and skills within the department;
• Internal Procedures and Information Flows; Develop relevant management procedures within the team; Improve information flows within the department and with other departments and projects

IV. Qualifications:

• At least 2-3 years of working experience in insecure environments; preferably in Africa, Asia, or the Middle East; • Extensive experience in logistics and/or security management and procedures; • Demonstrated communication and organizational skills; • Ability to train, mobilize, and manage both international and national staff • Flexibility and ability to multi-task under pressure; • Ability to work well in unstable and frequently changing security environments; • Willingness to work and live in often remote areas under basic conditions; • Proven ability to work creatively and independently both in the field and in the office; • Advanced proficiency in written and spoken English • Knowledge of local language and/or regional experience highly desirable

V. Conditions:

• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
• Additional monthly living allowance
• Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
• Transportation costs covered, including additional return ticket + luggage allowance
• Provision of medical, life, and repatriation insurance + retirement package

How to apply:

VI. Submission of applications:

Please send, in English, your cover letter, CV, and three references to jobs@acted.org Ref : CLM/SUD/SA

ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE

Fax. + 33 (0) 1 42 65 33 46 For more information, visit us at http://www.acted.org